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Program administrator Jobs in Saanich, BC

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Program administrator • saanich bc

Last updated: 17 hours ago
  • Promoted
Accounting Administrator

Accounting Administrator

TalentSphereVictoria, BC, Canada
Full-time +1
TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America.Our client is a manufacturer & distributor and carries one of the most com...Show moreLast updated: 30+ days ago
office administrator

office administrator

Elements DentalVictoria, BC, CA
Permanent
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Establish work priorities and ensure procedures are followed and deadlines are met.Carry out admini...Show moreLast updated: 30+ days ago
Data Administrator

Data Administrator

Nexus InfotechVictoria, Capital Regional District, CA
Full-time +1
Suites 200, 535 Yates Street, V8W 2Z6 Victoria, BC,British Columbia.Nexus Infotech is a leading provider of innovative ITand technology solutions designed to empower businesses of all sizes.We spec...Show moreLast updated: 30+ days ago
Financial Services Administrator

Financial Services Administrator

Legislative Assembly of British ColumbiaVictoria, British Columbia, Canada
Full-time
Wednesday November 19 2025 at 12 : 00pm (noon) PT.Placement within the range is typically between the minimum and midpoint and based on qualifications and experience subject matter expertise and inte...Show moreLast updated: 30+ days ago
Program Administrator

Program Administrator

Tire Stewardship BCVictoria, Capital Regional District, CA
Full-time
Be among the first 25 applicants.Reporting to the Operations Manager, the Program Administrator plays a central role in the effective day-to-day operation of TSBC’s recycling program.This role prov...Show moreLast updated: 3 days ago
Payroll Administrator - Temporary

Payroll Administrator - Temporary

Randstad CanadaVictoria, British Columbia, CA
Full-time +1
Quick Apply
Randstad's client is seeking a talented Temporary Payroll Administrator to support them on their Finance and Administration team in Victoria, BC. In this Temporary full-time role, you will be respon...Show moreLast updated: 30+ days ago
Payroll Administrator

Payroll Administrator

YMCA-YWCA of Vancouver IslandLangford, BC, CA
Full-time +2
Association Services Office (Langford, BC).Position Type : Permanent Full-Time (Qualified applicants seeking a Part-Time role will be considered). Placement Date : January 2026 (Negotiable).Salary Ran...Show moreLast updated: 18 days ago
Branch Administrator

Branch Administrator

National Bank of CanadaVictoria, Capital Regional District, CA
Full-time
Branch Administrator – National Bank Financial.Elevate your career as a Branch Administrator at National Bank Financial.Your exceptional ability to work in synergy with clients and colleagues will ...Show moreLast updated: 3 days ago
office administrator

office administrator

Government of Canada - WesternVictoria, Capital Regional District, CA
Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Work must be completed at the physical location. There is no option to work remotely.Establish work ...Show moreLast updated: 3 days ago
Member Services Administrator

Member Services Administrator

Smart, Savvy + AssociatesVictoria, British Columbia, Canada
Full-time
Are you a highly organized detail-oriented administrator who thrives in a customer-facing role and has a knack for learning and quickly adapting to changes. Smart Savvy Associates is pleased to par...Show moreLast updated: 30+ days ago
Administrator, Protection Services Security Systems

Administrator, Protection Services Security Systems

Island HealthVictoria, Capital Regional District, CA
Full-time
Administrator, Protection Services Security Systems.In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and...Show moreLast updated: 22 days ago
office administrator

office administrator

Crown Traffic Management LtdVictoria, BC, CA
Permanent
Education : Secondary (high) school graduation certificate.Experience : 7 months to less than 1 year.Carry out administrative activities of establishment. Co-ordinate and plan for office services such...Show moreLast updated: 30+ days ago
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Branch Administrator

Branch Administrator

National BankVictoria, BC, Canada
Full-time
Elevate your career as a Branch Administrator at National Bank Financial! Your exceptional ability to work in synergy with clients and colleagues will be a key asset. In this role, you will be respo...Show moreLast updated: 17 hours ago
Senior Payroll Administrator

Senior Payroll Administrator

Township of Muskoka LakesLangford, BC, CA
Full-time
Would you like to be part of a dynamic, fast paced, award winning local government organization? A team that prides itself on providing cost effective local government services for local residents?...Show moreLast updated: 25 days ago
Registrar GAIN Program

Registrar GAIN Program

Vision Loss Rehabilitation CanadaVictoria, British Columbia, Canada
Full-time +1
Do you want to make a difference in the lives of Canadians living with vision loss.Vision Loss Rehabilitation Canada (VLRC). Our certified specialists provide client-centered rehabilitation mobility...Show moreLast updated: 30+ days ago
office administrator

office administrator

LuckyVilla Building Maintenance and Cleaning Services LtdLangford, BC, CA
Permanent
Education : Secondary (high) school graduation certificate.Experience : 1 year to less than 2 years.Review and evaluate new administrative procedures. Establish work priorities and ensure procedures a...Show moreLast updated: 30+ days ago
Sales Administrator

Sales Administrator

CB CanadaVictoria, British Columbia, Canada
Full-time
Manpower has partnered with an industry leader that is looking to add a Sales Administrator to their team.Filing and uploading information into the ERP system. Ability to prioritize and multi task.E...Show moreLast updated: 30+ days ago
Clinical Administrator

Clinical Administrator

Homewood RavensviewVictoria, Capital Regional District, CA
Full-time
We have an immediate, rewarding career opportunity for a Clinical Administrator to join our team at Ravensview, part of Homewood Health, the national leader in mental health and addictions treatmen...Show moreLast updated: 3 days ago
Clinical Administrator

Clinical Administrator

Homewood HealthVictoria, BC VLT, CA
Full-time
Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care.Work with supportive colleagues who are passionate about improving lives and c...Show moreLast updated: 30+ days ago
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Accounting Administrator

Accounting Administrator

TalentSphereVictoria, BC, Canada
30+ days ago
Job type
  • Full-time
  • Permanent
Job description

Job Description

Job Description

TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America. Our client is a manufacturer & distributor and carries one of the most comprehensive product lines in the industry. They have an awesome culture that puts an emphasis on teamwork and collaboration.

They are in search of a new Accounting Administrator for their Victoria branch.

This is a full time, permanent position, at the $60,000-$65,000 salary mark. This position comes with full benefits and a pension matching program.

Key Responsibilities :

Accounts Payable and Receivable :

  • Process and manage all accounts payable and receivable transactions.
  • Prepare and issue invoices to customers and follow up on outstanding payments.
  • Handle, code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment
  • Track and work with vendors, customers and sales team to resolve any issues or discrepancies as they might arise.
  • Keep track and record the various costs associated with customer invoices. This can include product cost, freight, brokerage, credits and other costs.
  • Keep track and report at month end Accruals for unbilled sales and unpaid invoices as well as in-transit inventory.
  • Complete month end tasks required to close out the period based on the provided timelines.
  • Receive, record and apply customer payments within the accounting system (Great Plains).
  • Process cheque deposits (weekly or bi-weekly based on volume) and submit paperwork to head office on a recurring basis.
  • Provide customer quotes by liaising with the Estimating and Customer Support team members.
  • Order inventory as directed by Warehouse Manager and record it in the accounting system (Great Plains).

Administrative Duties :

  • Answer incoming calls via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch.
  • Greet visitors and customers, providing a welcoming and professional experience.
  • Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate. This can include invoices, order acknowledgements, tracking information and packing slip information.
  • Organize and manage physical and digital filing systems for efficient record- keeping.
  • Oversee the credit check process for new customers, and prepare the credit approval package for Branch Manager approval.
  • Process incoming and outgoing inventory branch transfers throughout the month and reconcile them at month end.
  • Manage and maintain office supplies and equipment, ensuring they are in working order.
  • When necessary, assist in the extraction and preparation of data for various reports.

    • Experience Required

  • Ability to manage multiple tasks in an environment of rapid change and shifting priorities.
  • Advanced knowledge of MS Office (Word, Excel, PowerPoint, and Outlook). Professional; must be tech savvy.
  • Business Administration Course or Certificate Program is an asset.
  • Strong multitasking skills and proven ability to meet tight deadlines.
  • Excellent spoken and written communication skills.
  • Strong analytical skills and the ability to work well under pressure.
  • Exceptional accuracy and attention to details.
  • Must be willing and able to work within a flexible time schedule.
  • Possesses strong customer service skills, both verbal and written.
  • Likes the challenge of problem solving.
  • Has strong work ethic and integrity.
  • Likes to work in a stable and harmonious environment.
  • Is extremely organized, has experience with calendar management and can prioritize tasks / projects independently.
  • Has the ability to conduct oneself diplomatically and professionally.
  • Must be extremely driven and motivated.

    • If this opportunity is appealing to you, and you bring the relevant experience then please apply directly to this job posting or submit your resume (in word-doc form) to Note that only candidates legally entitled to work in Canada will be eligible for the position.