Program administrator Jobs in Old toronto, ON

Date Posted: 04/23/2026
Req ID: 46982
Faculty/Division: Faculty of Arts & Science
Department: Dept of Anthropology
Campus: St. George (Downtown Toronto)
Position Number: 00003705
Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your opportunity:

The Department of Anthropology is concerned with the unity and diversity of humanity, human culture, andsociety from a comparative and global perspective. Members of our department have consistently included distinguished anthropologists of international renown, and continually provide research in a wide range of areas. As part of the University of Toronto, one of the world’s top research universities, our department conducts research that is broadly international, varying in method and theoretical frame to understand human experience in social, cultural, and evolutionary contexts. Our program reflects the diversity of the field, which we see as a source of intellectual excitement and strength.

Under the general direction of the Graduate Chair and Associate Chair, Graduate, the Graduate Administrator oversees the Anthropology Graduate Office.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporatingpersonal circumstances impacting academic success and an understanding of an individual's background
• Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
• Analyzing and making recommendations on award funding allocation
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing statistical information to inform enrollment projections and planning
• Analyzing course enrolment and waitlisted numbers to identify need for additional lecture sections
• Delivering student recruitment presentations
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years’ of relevant experience in a university environment with extensive knowledge of the University with emphasis on the Faculty of Arts and Science graduate academic guidelines, policies and procedures or other related procedures.
• Experience counselling students with relevant academic guidelines and procedures and providing relevant information.
• Experience providing senior administrative support for the Graduate office, including coordinating scholarships & fellowships to the School of Graduate Studies, administering the appointments and postings of Teaching Assistant positions.
• Experience working with University of Toronto, School of Graduate Studies, and Faculty of Arts and Science guidelines and procedures.
• Experience developing and maintaining statistical data and reports.
• Experience providing administrative support to committees.
• Experience developing and maintaining records and file.
• Proficiency with current university student information system (ROSI) or similar system and familiarity with HRIS.
• Demonstrated advanced skills in MS Office including Word and Excel.
• Demonstrated experience with using web-based applications, databases and editing web pages.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organization, analytical and problem solving skills.
• Demonstrated ability to interpret and apply procedures and practices
• Ability to demonstrate tact, diplomacy and discretion; ability to work well independently; good judgement and initiative.

To be successful in this role you will be:

• Approachable
• Diligent
• Diplomatic
• Organized
• Possess a positive attitude
• Resourceful
• Tactful

Closing Date: 05/01/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.