Talent.com

Program administrator Jobs in Hamilton, ON

Create a job alert for this search

Program administrator • hamilton on

Last updated: 20 hours ago

Office Administrator

Concepts (GTA) Inc.Burlington, Ontario, Canada
Full-time

If you’re the kind of person who thrives on keeping things organized, takes pride in getting the details right, and enjoys being the go-to support across a busy office, this role could be a strong ... Show more

Diesel Truck Technician/Mechanic II (3rd-5th Year Apprentice Program)

PenskeStoney Creek, ON, CA
Full-time

Location: 510 S Service Rd, Stoney Creek, ON L8E 2P8.Shift: (Wednesday - Saturday) 6am - 4:30pm.EXPERIENCED TRUCK MECHANIC'S APPRENTICE LOOKING FOR A BETTER OPPORTUNITY?.Penske is the right Company... Show more

Office Administrator

4Sight Search Solutions Inc.Burlington, ON, ca
CA$55,000.00 yearly
Full-time
Quick Apply

Are you a master of organization with a knack for keeping things running like clockwork? We are looking for a proactive and detailed-oriented.This position will be working closely with the Presiden... Show more

Project Controls Administrator

ClearWaterHamilton, Ontario, Canada
Full-time

As a Project Controls Administrator you will be on-site role responsible for supporting the Turnaround/Project Manager in delivering effective project controls across the full project lifecycle.Thi... Show more

ScotiaMcLeod Branch Administrator - Hamilton

ScotiabankHamilton, ON, CA
Full-time

ScotiaMcLeod, a cornerstone of Scotia Wealth Management®, is a full-service wealth management firm with a proud history dating back to 1921.Known for service excellence, trusted advice, and a colla... Show more

Management Development Program - Sandale

EMCO CorporationBurlington, Ontario, Canada
Full-time

Base Salary - $52,500 + Profit Sharing.We are currently seeking new or recent graduates to join our .Management Development Program.This is a full-time, salaried position with a comprehen... Show more

Physiotherapist - Integrated Comprehensive Care Program

St. Joseph's Home CareHamilton, ON, CA
Full-time
Quick Apply

Physiotherapist Clinical Programs and Community Support Services Integrated Comprehensive Care Program About Us At  St.Joseph's Home Care , we’re dedicated to delivering compassionate, h... Show more

Operations Specialist (Management Trainee Program)

Waste Connections of Canada Inc., Hamilton
CA$65.00 hourly
Full-time

The Operations Specialist Management Trainee Program is designed to develop future frontline Operations Managers who will play a critical role in leading our teams and ensuring operational excellen... Show more

Site Administrator

FirstService ResidentialHamilton, ON, CA
Full-time

Condominium Site Administrator (Hamilton).FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.FirstService R... Show more

Program Planner - SAM Adult Day Program

Good Shepherd CentresHamilton, ON, CAN
CA$24.76 hourly
Full-time
Quick Apply

Starting salary will be determined based on relevant experience, qualifications, internal equity, and market conditions).This posting is for a new vacancy.At Good Shepherd, we are committed to prov... Show more

 • New!

Registered Early Childhood Educator (RECE) - Infant Program

Simply Smart - Child Care Centre & Montessori/ IroquoisBurlington, Ontario, Canada
CA$19.00 hourly
Full-time

SimplySmart Child Care Centre is looking for experienced, energetic & self-starters for our .Infant room (6 mths to 18 mths).A key requirement is experience and positive attitude to start ... Show more

Program Coordinator

L3Harris TechnologiesWaterdown, Ontario
Full-time

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do.Our employees are unified in a shared dedication to our customers’ mission and quest ... Show more

Office Administrator - Temporary

BrandtStoney Creek, CA
Full-time

Brandt is currently seeking a temporary Office Administrator in our Stoney Creek Construction & Forestry location.Primary responsibilities include: general office duties, switchboard, typing an... Show more

Dental Front Desk Administrator/Receptionist

MHMIBurlington, Ontario, Canada
Full-time

Dental Patient Care Coordinator - Oak Park Dental.Are you passionate about supporting a team dedicated to providing top notch dental care, and helping patients understand their treatments? Are... Show more

Control Systems Integrator

NPA WorldWideHamilton, Ontario, Canada
CA$35.00 hourly
Full-time +1

Industrial Automation | End-to-End Project Delivery.Youll take ownership of projects from concept through to commissioning, working across industries such as.This opportunity is ideal for someone w... Show more

 • Promoted

Construction Inspector – Water/Wastewater Treatment

StantecStoney Creek, ON
CA$82,000.00 yearly
Full-time +1

Communities everywhere share the need for clean water.And as they work to meet that need, they’re facing new, more complex challenges every day.Our water professionals collaborate to contribute inn... Show more

Manager, Fund Accounting

Vaco by HighspringBurlington, ON, CA
CA$100,000.00 yearly
Permanent

Our client is an investment fund management company.Manager, Fund Accounting who will be responsible for supporting the business’ financial functions including trusts and fund accounting.In additio... Show more

 • Promoted

Office Administrator

Oakridge Landscape ContractorsHamilton, Ontario, Canada
CA$22.00 hourly
Full-time
Quick Apply

Ensure that phones are answered and calls directed to proper recipient.Greet guests, clients, sales people, and staff as they enter the office with a friendly tone.Typical secretarial duties such a... Show more

Administrator/Reception

Randstad CanadaBurlington, Ontario, CA
CA$22.00 hourly
Temporary
Quick Apply

Do you have experience in reception, customer service, or administration? Do you have a passion for greeting clients with a professional and friendly demeanor, and seeing to their needs?.We are cur... Show more

Customer Service Administrator

Evertz Microsystems LimitedBurlington, ON, CA
Full-time
Quick Apply

The Customer Service Administrator serves as the first point of contact for customer inquiries, accurately logging and assigning cases within the company ticketing system while providing comprehens... Show more

People also ask
Office Administrator

Office Administrator

Concepts (GTA) Inc.Burlington, Ontario, Canada
4 days ago
Job type
  • Full-time
Job description

Office Administrator
Burlington, ON (In-Office)

If you’re the kind of person who thrives on keeping things organized, takes pride in getting the details right, and enjoys being the go-to support across a busy office, this role could be a strong fit.

Our client, S. Llewellyn & Associates Ltd., is a well-established civil engineering consulting firm specializing in municipal and land development projects. Since 2000, they have partnered with public and private sector clients to deliver projects from early planning through to construction.

They are seeking a highly organized and dependable Office Administrator to play a central role in supporting day-to-day operations and keeping project teams running efficiently.

The Opportunity

This is a highly visible, multi-functional role that sits at the core of the business. You will support invoicing, project coordination, reception, and overall office operations, while working closely with Project Managers and leadership. You will report to the Office Manager.

You’ll succeed in this role if you enjoy variety, take ownership of your work, and naturally step in to support wherever needed.

Key Responsibilities
  • Responsible for the timely, complete, and accurate full-cycle invoice management for Principals and Project Managers; primary responsibility.
  • Set up projects in the database, including tracking project status
  • Act as the first point of contact by answering calls, greeting visitors, and responding to inquiries
  • Prepare and format correspondence, reports, and documentation
  • Take meeting minutes and distribute clear, accurate summaries
  • Coordinate meetings, appointments, and conference calls
  • Provide administrative support to project teams and senior leadership
  • Manage incoming and outgoing mail, courier coordination, and deliveries
  • Maintain organized filing systems and support document archiving
  • Monitor and maintain office supplies, equipment, and inventory
  • Help ensure the office environment is professional, organized, and welcoming
  • Handle confidential information with discretion
  • Support internal events and team initiatives
What Success Looks Like
  • Invoicing is completed accurately and on time, even during high-volume periods
  • Project Managers and leadership can rely on consistent, responsive support
  • Documentation and records are organized, polished, and error-free
  • Clients, visitors, and colleagues experience a professional, friendly, and helpful interaction
  • You contribute to a well-run, positive office environment
Qualifications
  • 2+ years of experience in an administrative role, ideally within engineering consulting or construction
  • Experience managing invoicing, including WIP and billing processes
  • Familiarity with ERP systems and project tracking tools
  • Strong proficiency in Microsoft 365 (Excel, Word, Teams)
  • Highly organized with strong attention to detail
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities in a fast-paced environment
  • A professional, calm, and service-oriented approach
Work Environment & Compensation
  • Monday to Friday, 8:30 AM to 5:00 PM (in-office)
  • Burlington, Ontario
  • Competitive hourly compensation (37.5 hours per week)
  • Benefits after 3 months
  • RSP matching after 6 months
  • Discretionary bonus program
About the Opportunity

S. Llewellyn & Associates Ltd. offers a professional, team-oriented environment where administrative support plays a critical role in the success of the business. This is an opportunity to join a respected firm and contribute meaningfully across multiple functions.