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Program administrator Jobs in Etobicoke, ON

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Program administrator • etobicoke on

Last updated: 14 hours ago

Project Administrator

BGISToronto, ON, Canada
CA$47,118.00–CA$58,897.00 yearlyCA$47,118.00–CA$58,897.00 yearly
Full-timeFull-time

BGIS is a leading provider of customized facility management and real estate services.With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the servic... Show more

Site Administrator

FirstService ResidentialToronto, ON, CA
Full-timeFull-time

Condominium Site Administrator .FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.FirstService Residential... Show more

Property Administrator

AkeliusToronto, ON, CA
CA$50,000.00–CA$65,000.00 yearlyCA$50,000.00–CA$65,000.00 yearly
Full-timeFull-time
Quick Apply

Are you looking for career opportunities within a global, growing real estate company?.Then you might be our next property administrator.Join us and be a part of our journey.Akelius is seeking a cu... Show more

Administrator, Agility Program (12-month contract)

SoftchoiceToronto, ON, CA
CA$54,000.00–CA$68,000.00 yearlyCA$54,000.00–CA$68,000.00 yearly
TemporaryTemporary

At Softchoice, a World Wide Technology (WWT) company, we work together to make a new world happen.As an IT solutions provider serving U.SMB organizations, as well as the entire Canadian market, we ... Show more

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Dental Administrator

Davis OrthodonticsToronto, ON, CA
Full-timeFull-time

Davis Orthodontics is a well-established, patient-centered orthodontic practice with multiple locations across the GTA.We’re known for our commitment to excellence, warm and welcoming env... Show more

Construction Administrator

HaysToronto
Full-timeFull-time

Join a well-established multidisciplinary engineering consulting firm with a strong presence across Canada.With decades of experience since 1964, the organization is recognized for delivering high-... Show more

Project Administrator

BMO Financial GroupEtobicoke, ON
CA$86.00 hourlyCA$86.00 hourly
TemporaryTemporary

BMO is an organization driven by a shared Purpose: Boldly Grow the Good in business and life.It calls on members of its team, to create lasting, positive change for its customers, its communities, ... Show more

Accounting Administrator

Wings Food ProductsEtobicoke, ON, CA
Full-timeFull-time

Wing’s Food Products is committed to consistently producing high quality, safe, legal and authentic food products, that complies with regulatory as well as customer requirements.Food Safe... Show more

Application Administrator

0000050007 Royal Bank of CanadaTORONTO, Ontario, Canada
Full-timeFull-time

City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today.City National is a US-based s... Show more

Catalog Administrator

Apex SystemsToronto, ON
TemporaryTemporary
Quick Apply

The Retailer Implementation Team collaborates with Business, Product, and Engineering leadership teams to expand our client's service coverage and drive adoption across a broad portfolio of product... Show more

Systems Administrator (IBM DOORS) to support a large program implementation

S.i. SystemsToronto
Full-timeFull-time

Our Valued Public Sector Client is seeking an experienced.The successful candidate will be responsible for the administration, configuration, customization, and ongoing enhancement of the IBM DOORS... Show more

GIC Administrator

Fidelity InvestmentsToronto
Full-timeFull-time

You will be working on a flexible hybrid schedule as part of Fidelity's dynamic working arrangement.The work location for this role is 483 Bay Street in Toronto until approximately late 2026, when ... Show more

Maintenance Administrator

ADECCOMississauga, Ontario, CA
TemporaryTemporary
Quick Apply

Our client, a large and well-established organization in Mississauga, is seeking a highly organized Maintenance Administrator to support its Maintenance Planning and Scheduling team on contract.Thi... Show more

Contract Administrator

ARCHITECTURE 49Toronto, ON, Canada
CA$80,800.00–CA$107,000.00 yearlyCA$80,800.00–CA$107,000.00 yearly
Full-timeFull-time

Influenced by the wealth of international cultures that thrives in one of North America’s most vibrant and diverse cities, the GTA region is at the forefront of architectural design.Our team specia... Show more

Systems Administrator

DUCA Financial Services Credit Union Ltd.Toronto, Ontario, Canada
CA$57,857.00–CA$86,785.00 yearlyCA$57,857.00–CA$86,785.00 yearly
Full-timeFull-time

We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer.Founded in 1954, ... Show more

Insolvency Administrator

goeasyMississauga, Ontario, Canada
CA$40,000.00–CA$42,000.00 yearlyCA$40,000.00–CA$42,000.00 yearly
Full-timeFull-time

Our state-of-the-art contact center is the heartbeat of .Join one of the country’s fastest-growing companies and be part of something extraordinary.At goeasy, our people and cul... Show more

Credit Administrator

Randstad CanadaMississauga, Ontario, CA
TemporaryTemporary
Quick Apply

URGENT HIRING: Credit Risk Administrator.Are you a proactive administrative professional who loves organizing processes, helping clients, and solving problems in a fast-paced team environment?.If y... Show more

Salesforce Administrator

KORT PaymentsToronto, ON, CA
CA$65,000.00–CA$75,000.00 yearlyCA$65,000.00–CA$75,000.00 yearly
Full-timeFull-time
Quick Apply

SALESFORCE ADMINISTRATOR WHO WE ARE Welcome to KORT Payments, where innovation meets excellence!.We specialize in providing a state-of-the-art omnichannel payments platform designed to make busines... Show more

Salesforce Administrator

AvivaToronto
Full-timeFull-time

Individually we are people, but together we are Aviva.Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.We’re proud of a culture buil... Show more

System Administrator

International Financial GroupToronto, Ontario
Full-timeFull-time

Our client, a Top 5 Bank in Canada is looking to hire a DevOps Specialist to their team for an initial 12 months of contract with a possibility of extension/conversion.This role is currently hybrid... Show more

People also ask
Project Administrator

Project Administrator

BGISToronto, ON, Canada
10 days ago
Salary
CA$47,118.00–CA$58,897.00 yearly
Job type
  • Full-time
Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

  • Inputs project information into databases and completes project set up process

Project Tracking and Documentation

  • Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
  • Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

  • Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
  • Executes the purchase order process.
  • Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

  • Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
  • Reviews and communicates risks to Project Managers.

Project Close Out Administration

  • Executes project close out requirements.
  • Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
  • Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
  • Reviews and reconciles actual project expenses against cost estimates.
  • Other duties as assigned.

KNOWLEDGE AND SKILLS

  • Community college diploma
  • 1 to 3 years of project administration or administrative work experience
  • Strong administrative and organizational skills
  • Ability to provide project administration support
  • Ability to maintain accurate data
  • Strong attention to detail and data accuracy
  • Ability to extract and compile data into reports
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
  • Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

  • Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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