Admin assistant Jobs in Etobicoke, ON

Date Posted: 05/01/2026
Req ID:47932
Faculty/Division: UofT Scarborough
Department: UTSC:Community Partnerships & Engagement
Campus: University of Toronto Scarborough (UTSC)
Existing Vacancy: Yes

Description:

About Us

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of Indigenous Initiatives and Indigenous House at UTSC works to mobilize University of Toronto’s commitments to The Truth and Reconciliation Commission of Canada: Calls to Action, 2015, as outlined in Answering the Call – Wecheehetowin. Following the report, the Office guides the University of Toronto Scarborough's efforts in amplifying Indigenous voices and Indigenous place keeping on campus.

The Office of Community Partnerships and Engagement co-creates meaningful, mutually beneficial relationships that bring together distinct voices across communities, departments, and disciplines. By working ethically and responsively with our local partners—and by addressing power imbalances through a decolonized approach—we cultivate shared leadership, centre community voices, deepen collective knowledge, and support community-driven social change.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general supervision of the Director, Indigenous Initiatives & Indigenous House and the Director, Community & Learning Partnerships & Access Pathways, the incumbent is responsible for providing a high level of executive secretarial and confidential administrative support for the Office of Indigenous Initiatives & Indigenous House and the Office of Community Partnership and Engagement. Responsibilities include managing all aspects of a complex and intensive appointment schedule; planning and arranging workshops and events; assisting with the management of projects and compiling, coordinating materials from a variety of offices, maintaining follow-up files related to ongoing projects and initiatives; drafting complex correspondence; preparing and editing a variety of frequently complex and confidential materials; maintaining files and other office activities; maintaining an up-to-date hardcopy and electronic filing system; arranging travel and accommodation and maintaining reimbursement records; and performing other related duties as required.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent must maintain an in-depth understanding of the priorities of the Office and must at all times present a professional image by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members. In addition, the incumbent must adhere to and keep abreast of all University of Toronto policies and standards.

Qualifications Required:

Education:

Post-secondary degree/diploma or formal business/commercial school training, or an equivalent combination of education and experience. Bachelor’s degree is an asset.

Experience:

Minimum of five years progressively responsible experience in a senior secretarial or administrative position, preferably within a post-secondary or government environment. Demonstrated administrative skills within an executive office such as calendar management, minute taking/ briefing note creation and the ability to write clear and concise correspondence and reports. Familiarity with the University of Toronto, its policies, procedures and their application strongly preferred. Experience planning and coordinating events strongly preferred.

Skills:

Computer fluency – knowledge of Microsoft Office (Explorer, Word, Excel, PowerPoint, SharePoint), HRIS, Canva, Access. FIS strongly preferred. Excellent keyboarding skills.

Other:

Superior oral and written communication, interpersonal, analytical, decision-making and organizational skills. Knowledge and understanding of diversity, equity, inclusion The Truth and Reconciliation Commission of Canada: Calls to Action, 2015, Strong customer-service orientation. Demonstrated experience interpreting and explaining complex policies. Demonstrated initiative, accuracy and meticulous attention to detail. Demonstrated judgement, tact, discretion and ability to handle complex matters of a sensitive and confidential nature. Ability to organize a heavy and fluctuating workload in a changing environment. Ability to communicate effectively and professionally with a wide range of individuals across all levels of the University. Ability to work under pressure and to meet deadlines. Ability to assimilate and interpret significant amounts of information. Ability to work effectively and professionally, both independently and within a team environment. Must maintain strict confidentiality. Must show evidence of a commitment to equity, diversity, inclusion and The Truth and Reconciliation Commission of Canada: Calls to Action, 2015, and the promotion of a respectful and collegial learning and working environment.

Note:

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 05/10/2026,11:59PM ET
Employee Group: Salaried
Personnel Subarea:Admin./Conf.
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: C2 -- Hiring Zone: $67,290 - $86,131 -- Broadband Salary Range: $67,290 - $104,971
Job Category: Administrative / Managerial