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Admin assistant Jobs in Vaughan, ON

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Admin assistant • vaughan on

Last updated: 1 day ago

Assistant Controller

The Mason Group Incnorth york, ontario
Full-time

Our client is a family owned distribution business with close to 100 years of history behind them! Due to a retirement they are seeking a \"hands on\" Assistant Controller to act as the right hand ... Show more

 • Promoted

Executive Assistant

Vaco by HighspringBolton, ON, CA
CA$100,000.00 yearly
Permanent

Manage CEO/CFO calendars, travel, and meetings.Prepare agendas, minutes, and reports.Handle confidential communication.Reconcile contractor data and 1099s.Support tax, compliance, and board reporti... Show more

Pharmacy Assistant

Stoakley-Stewart ConsultantsNorth York, ON
Full-time

Our client is seeking a Pharmacy Assistant who thrives in a structured, regulated environment and understands that every prescription represents a person counting on precision, care, and profession... Show more

Assistant Manager

Chop Steakhouse & BarVaughan, ON, CA
Full-time

Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team.You will have the opportunity to lead ... Show more

Site Administrative Assistant

AssociaNorth York, ON, CA
Full-time +1
Quick Apply

At Maple Ridge Community Management, an Associa® Company, serving others is our calling.We are passionate about our services, and we live for our customers.We offer rewarding opportunities for indi... Show more

Physiotherapy Assistant

University Health NetworkVaughan, ON, CA
Full-time +1

Altum Health is a department within the University Health Network with over 300 employees across several sites (Ajax, Barrie, Brampton, Cambridge, Hamilton, Mississauga, Oakville, Oshawa, Toronto, ... Show more

Executive Team Assistant

The Avenue Realty TeamRichmond Hill, ON, CA
CA$45,000.00 yearly
Full-time

The Avenue Realty Team is seeking a proactive and highly organized.In this dynamic role, you will serve as the right hand to our executives—managing schedules, overseeing projects, and handling key... Show more

Junior Accounting Assistant

Randstad CanadaWoodbridge, Ontario, CA
Permanent
Quick Apply

A highly successful, family-run leader in the beauty supply industry, is seeking a Junior Accounting Assistant to join their state-of-the-art facility.This is a unique, "hybrid" junior role that co... Show more

Kids Assistant Leader

Life Time>Vaughan, Ontario, Canada
CA$23.00 hourly
Full-time

Responsible for the safety, engagement and the overall operations of the Academy/Child Center while upholding Life Time’s Mission and Vision Statements.Delivers the highest level of customer servic... Show more

Assistant Restaurant Manager

Tim HortonsNorth York, ON
Full-time

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board.When you work at Tim Hortons, you’ll feel right at home.It’s a fun, flexible en... Show more

Assistant Service Manager

Farm Boy Inc.Richmond Hill, Ontario, Canada
Full-time

Be part of what makes us different.As a key member of the leadership team at the front end, you’ll work alongside the Department Manager to deliver exceptional service, strong operational performan... Show more

Maintenance Assistant

Woodbridge PalletWoodbridge, ON, CA
Full-time

Woodbridge Pallet is looking for a reliable and hands-on.This role is a great entry point for someone looking to build a career as a Maintenance Mechanic or working toward a skilled trade in mainte... Show more

Assistant Store Manager

Rogers CommunicationsThornhill, ON, CA
Full-time +1

Our branded retail team is at the heart of our success.We represent the welcoming spirit of our company.Our retail teams are outgoing and approachable individuals who understand how our products an... Show more

Assistant Condominium Manager

FirstService ResidentialNorth York, ON, CA
Full-time

Assistant Condominium Manager (Toronto).FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.FirstService Res... Show more

Property Assistant

ReenaThornhill, Ontario, CA
Full-time
Quick Apply

The Property Services Assistant supports the Property Department by coordinating internal and external resources to ensure efficient service delivery.Reporting to the Property Manager and receiving... Show more

Executive Assistant

Gottardo Group of CompaniesConcord, Ontario, Canada
Full-time
Quick Apply

We are seeking an experienced Executive Assistant.Providing day-to-day administrative duties and support to the President & C.Minimum 5 years in an EA role in a construction environment is pref... Show more

Assistant Store Manager

Lee ValleyVaughan, ON, CA
CA$48,000.00 yearly
Full-time

Job Title: Assistant Store Manager.Since 1978, Lee Valley has recognized that for many, woodworking and gardening are more than just hobbies.Lee Valley Tools enjoys a proud history of providing hig... Show more

Assistant Service Manager

Farm BoyRichmond Hill, ON, CA
Full-time

If you’re looking for more, you’ve come to the right place.From the moment we opened our doors in 1981, we knew we wanted to be different.The people who work here are special, and that’s what makes... Show more

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Assistant Controller

Assistant Controller

The Mason Group Incnorth york, ontario
1 day ago
Job type
  • Full-time
Job description

Our client is a family owned distribution business with close to 100 years of history behind them! Due to a retirement they are seeking a \"hands on\" Assistant Controller to act as the right hand to the Controller and eventually take on that role. The company prides itself on having a number of long term employees who feel a part of the family.

You will be involved in daily accounting workflows, month-end responsibilities, regulatory reporting, audits, and strategic financial projects that support our next phase of growth. This is a role for someone who enjoys rolling up their sleeves, collaborating closely with operations, and improving processes.

Key Responsibilities

  • Collaborate with the Controller, external accountants, and internal teams across Finance, Purchasing, Customer Service, Warehouse/Delivery, and Sales
  • Support daily bank reconciliations and EFT verifications
  • Assist with monthly filings including HST, WSIB, and other compliance-related submissions
  • Prepare journal entries and support monthly account reconciliations
  • Maintain rebate codes and payment structures within our enterprise system (STORIS)
  • Manage payroll and assist with benefits administration
  • Serve as backup for Accounts Payable, including cheque processing
  • Support fixed asset tracking and depreciation entries
Requirements
  • Ideally you have at least 5+ years experience at the Manager level with a business that involves inventory
  • CPA is an asset

Additional Information:

The Mason Group is committed to fostering a diverse, inclusive, and accessible recruitment process. We welcome applicants from all qualified candidates. Accommodations are available upon request for candidates participating in all stages of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

This role is for an immediate vacancy, and we are actively hiring.

If you are already registered with The Mason Group, please contact your Recruiting Consultant directly with reference to job #21080.

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