Admin assistant • toronto on
Brookfield is seeking an Executive Assistant to provide administrative support to members of the Finance, Investor Relations, Credit, and HR Teams.The ideal candidate is a detail-oriented and proac... Show more
Assistant Manager — Launch Your Career Beyond Retail.Full-Time | Day Shifts Only | Paid Training | Career Growth Opportunities.Ready to step out of a standard retail job and into a career with real... Show more
As an Executive Assistant, you will provide comprehensive administrative and organizational support to the Executive Vice President & Chief Human Resources Officer.This role is ideal for a proactiv... Show more
The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research.Home to a diverse and dyn... Show more
Our client is a family owned distribution business with close to 100 years of history behind them! Due to a retirement they are seeking a \"hands on\" Assistant Controller to act as the right hand ... Show more
As the Administrative Assistant supporting 2 Vice Presidents, Commercial Financial Services, you will provide in-depth support in day-to-day management of the team.The primary purpose of this role ... Show more
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC.You will be accountable for managing schedules, departmental events and exec... Show more
Are you a resilient, proactive professional looking to advance your career as an Executive Assistant? Randstad is seeking a highly experienced Executive Assistant to support a Chief Technology Offi... Show more
The Administrative Assistant is a key member of GS1 Canada’s team.Bringing a high degree of professionalism and discretion.The incumbent will play a key role in providing administrative support con... Show more
The Retail Manager – Admin is responsible for overseeing the stores day-to-day administrative functions, and managing the overall flow of paperwork between the store office and home office or other... Show more
The Toronto Catholic District School Board (TCDSB) is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario.We serve approximately 84,000 stu... Show more
Signature Editions Millwork Inc.Signature Editions Millwork Inc.We pride ourselves on our master craftspeople and our ability to deliver exceptional projects, from large commercial installations to... Show more
NEW Store Opening in Toronto!!.Take your career to new heights with Structube!.We foster an inspiring work environment where collaboration and camaraderie prevail, whether working in our stores or ... Show more
RBC Dominion Securities located in downtown Toronto, ON is currently seeking an Administrative Assistant for a growing fast-paced IA team.The successful candidate will possess 2 to 3 years of indus... Show more
QAD is looking for a highly proactive.Canada, to support a small senior leadership team of two to three executives as a strategic force multiplier.This is a high impact, high visibility role at a f... Show more
The Executive Assistant will provide advanced‑level administrative and organizational support to the General Account Investment team, enabling the team to operate efficiently and effectively in a f... Show more
PeopleSoft Admin / Upgrade Specialist.Develop and support PeopleSoft Financials applications using PeopleTools and PeopleCode, with extensive experience in the General Ledger (GL) module.Work hands... Show more
Title: PeopleSoft Admin / Upgrade Specialist (PeopleSoft Admin for Peroplesoft HRMS upgrade project).Skills: Oracle PeopleSoft Technical.Location: Toronto, ON - Hybrid (4 Days WFO).Strong expertise... Show more
Permanent Part-TimeJunior School .Part-time, Permanent Starting Late August 2026.Regular Hours are 3:00pm - 6:00pm, while the school is operational.Join a relationship-based school community ... Show more
VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario.Our team is made up of close to 3,000 caring and committed professionals who love what they do.Our prov... Show more
Job Description
Position Summary
Brookfield is seeking an Executive Assistant to provide administrative support to members of the Finance, Investor Relations, Credit, and HR Teams. The ideal candidate is a detail-oriented and proactive professional who thrives in a fast-paced environment. They possess strong interpersonal skills, the ability to manage competing priorities, and a high level of professionalism, discretion, and confidentiality.
Responsibilities
Executive & Stakeholder Support
Act as a trusted partner, exercising sound judgment in managing executive priorities, communications, and workflow
Manage calendars across multiple time zones, coordinating with senior stakeholders and executive assistants globally
Coordinate senior-level internal and external meetings and investor meetings
Prepare agendas, briefing materials, and meeting documentation
Liaise with Reception, facilities, IT, and internal stakeholders to ensure seamless execution
Manage executive correspondence, email organization, and document preparation with discretion and accuracy
Travel & Global Logistics
Arrange and manage domestic and international travel itineraries
Prepare visa documentation and support travel-related requirements
Support senior visitors from global offices and external organizations
Executive Materials & Reporting
Create, edit, and format executive-level PowerPoint presentations, including complex charts and visuals
Prepare and maintain Word documents and Excel reports with a high level of accuracy and consistency
Proofread and quality-check materials to ensure alignment with Brookfield’s executive and brand standards
Events, Team & Operational Support
Support corporate, client, and investor events, including scheduling, material preparation, and onsite coordination
Assist with onboarding of new team members
Coordinate team offsites, internal meetings, and select social events
Provide senior-level administrative coverage to other Executive Assistants during absences or peak periods
Manage executive expense reporting using Concur and process invoices in compliance with company policy
Handle confidential correspondence and sensitive information with discretion
Qualifications & Requirements
5+ years’ experience providing executive-level support in a global professional or financial services environment
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Strong experience preparing executive-level presentations and materials
Working knowledge of Concur or similar expense management systems
Exceptional organizational skills with a proactive, solutions-oriented approach
Strong executive presence with excellent written and verbal communication skills
Collaborative team player with strong interpersonal skills and sound judgment
Bachelor’s degree or equivalent relevant experience
Flexibility to work extended hours as required
Salary Range: $90,000 - $110,000 CAD
Position Opening Reason:
New Position
