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Admin assistant Jobs in Toronto, ON

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Admin assistant • toronto on

Last updated: 8 hours ago

Project Assistant

AlstomToronto, ON, CA
Full-time

At Alstom, we understand transport networks and what moves people.From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility...Show more

Leasing & Admin Specialist

Hazelview PropertiesToronto, ON, CA
Full-time

The Leasing & Administration Specialist thrives in a fast-paced, entrepreneurial environment and possesses strong negotiation and communication skills.They are primarily responsible for the leasing...Show more

Voice & Video System Admin II

Rogers CommunicationsToronto, ON, CA
Full-time +1

Our Technology team wakes up every day with one goal in mind - connecting Canadians to the people and things that matter most.Together, we are proud to support 30 million Canadians each month throu...Show more

Administrative Assistant

StafflinkToronto, ON
Temporary

Our ministry client in Toronto is seeking a highly organized and professional Administrative Assistant to provide temporary support on a two-month contract.This role involves supporting a dynamic s...Show more

Youth Outreach Assistant (Student, Admin Support (Research))

University Health NetworkToronto, ON, CA
Part-time

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princ...Show more

Payroll and Benefits Admin/Coordinator

Randstad CanadaToronto, Ontario, CA
Permanent
Quick Apply

Are you a strategic payroll & benefits administrator looking to take the next step in your career? Our client is seeking a high-caliber professional to over see their payroll and benefits administr...Show more

Energy Engineer - CDFM - FT Admin

Humber CollegeToronto, Ontario, CA
Full-time

Energy Engineer - CDFM - FT Admin-(35852).At Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students.Through our stra...Show more

 • New!

CAD Manager & CDE Admin

Parsons CorporationToronto,ON,CA
Full-time

Parsons is looking for an amazingly talented CAD manager /CDE Administrator to join our team! In this role you will support the BIM Manager and our Project Delivery Teams to maintain the CDE in add...Show more

 • New!

House Assistant

Charles MacPherson AssociatesToronto, ON, ca
Full-time

Seeking an experienced House Assistant for a semi-formal residence located in Toronto.The successful applicant will be responsible for maintaining the overall cleanliness and organization of the re...Show more

Audit Admin Assistant - Assurance

EYToronto, ON, CA, M5H 0B3
Full-time

As an Audit Administrative Assistant, you will be a professional member of the EY Assurance team.Together with our substantial investments in technology, knowledge, and learning resources for our a...Show more

Laboratory Assistant/Admin (Temporary Contract) - Eurofins Experchem Laboratories, Inc.

EurofinsToronto, ON, CA
Full-time +1

Under direct supervision of the Laboratory Supervisor or Department Head, these positions are responsible for conducting Admin work for Investigation station.Sample findings, Archiving, Stability t...Show more

Admin & Systems Teammate-PT

Urban FreshToronto, ON, CA
Part-time

Embark on a rewarding career with Sobeys Inc.Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.Our family of 128,000 employees and franc...Show more

Kitchen Assistant

Canada's National Ballet SchoolToronto, ON, CA
Part-time +1
Quick Apply

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment?.Canada’s National Ballet School (NBS) is excited to invite applications for the pa...Show more

Administrative Assistant

NPA WorldWideToronto, Ontario, Canada
Full-time +1

TorontoJobs recruiting division is currently recruiting for an Administrative Assistant on behalf of a client operating in a supply chain-focused environment.This role supports purchasing, inventor...Show more

 • Promoted

Engineering Admin Coordinator

Marriott InternationalToronto, ON, Canada
Full-time

Coordinate with other departments using telecommunications devices in order to respond to requests and resolve maintenance issues and to put rooms needing maintenance out of order.Coordinate and sc...Show more

 • New!

Amazon Connect Admin

Tundra Talent CommunityToronto, ON, Canada (Hybrid)
Full-time

Responsibilities: As an Entry-Level Amazon Connect Administrator, you will be responsible for configuring and administering Amazon Connect Contact Centre solutions.You will work closely with the te...Show more

Front Desk Receptionist (Admin & Logistics Support)

NearSourceToronto, ON, Canada
Full-time
Quick Apply

Job Title: Front Desk Receptionist (Admin & Logistics Support).Job Location: Toronto, Ontario, Canada.NearSource is seeking a detail-oriented Front Desk Receptionist to manage front office operatio...Show more

Int. Admin Assistant to provide centralized support for T&O - 88889

S.i. SystemsToronto
Full-time

Role Title: Resource Coordinator.Line of Business: Internal Functions T&O.Contract duration: 12 months (possibility of extension).Location: Downtown Toronto - Hybrid - 2x per week in office minimum...Show more

People also ask
Project Assistant

Project Assistant

AlstomToronto, ON, CA
9 days ago
Job type
  • Full-time
Job description

Req ID:515468

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Assistant in Toronto, ON we’re looking for?


Your future role

Take on a new challenge and apply your organizational and communication expertise in a transformative project. You’ll work alongside a collaborative, dynamic, and forward-thinking team.

You'll play a central role in ensuring smooth operations and fostering positive relationships between Project Management and external stakeholders. Day-to-day, you’ll work closely with teams across the business (such as the Project Management, EHS, and IS&T teams), manage administrative tasks, and facilitate seamless communication between key stakeholders, and much more.

You’ll specifically take care of coordinating project-related administrative tasks, including office management and travel arrangements, but also assist with onboarding, asset management, and event preparation.

We’ll look to you for:

  • Coordinating, managing, and prioritizing the day-to-day administrative activities for the Project Director and project team

  • Supporting complex travel arrangements and itineraries for team members and visiting VIP guests

  • Managing office allocations, project directories, and organization chart updates

  • Preparing and formatting a range of materials such as emails, reports, and presentations

  • Receiving, archiving, and formatting incoming and outgoing correspondence

  • Handling purchase requests for office supplies and subcontractor services and validating invoices

  • Assisting with onboarding/offboarding processes and supporting the EHS team with PPE management

  • Validating subcontractor timesheets and managing office assets

  • Providing event preparation support as needed

  • Taking initiative to support other project-related tasks as required


All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

  • Bachelor’s Degree in Business Administration

  • A minimum of five years of experience in a project assistant role

  • Knowledgeable in all standard MS Office tools

  • Fluency in English; French is desirable

  • Strong organizational and communication skills

  • Efficient, resilient, and capable of working autonomously

  • Ethical behavior and transparency in all tasks

  • Team player with a proactive and adaptable mindset

  • Eager to learn and take on new challenges


Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

  • Enjoy stability, challenges, and a long-term career free from boring daily routines

  • Work with new security standards for rail signalling

  • Collaborate with transverse teams and helpful colleagues

  • Contribute to innovative projects

  • Utilise our flexible and inclusive working environment

  • Steer your career in whatever direction you choose across functions and countries

  • Benefit from our investment in your development, through award-winning learning

  • Progress towards senior-level administrative or project coordination roles

  • Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

Compensation

The expected compensation for this role is$60,000 – $80,000 CAD per year, plus benefits and eligibility for an annual performance bonus. Final compensation will be based on skills, experience, and internal equity.

Use of Artificial Intelligence in Hiring

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

This job posting represents an existing vacancy.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

If you require accommodation during the hiring process, please email us at "” while referring to the job requisition number, job title and location you applied to.

Job Type:​Experienced​


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