Admin assistant Jobs in Toronto, ON

Req ID:515468

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Assistant in Toronto, ON we’re looking for?

Your future role

Take on a new challenge and apply your organizational and communication expertise in a transformative project. You’ll work alongside a collaborative, dynamic, and forward-thinking team.

You'll play a central role in ensuring smooth operations and fostering positive relationships between Project Management and external stakeholders. Day-to-day, you’ll work closely with teams across the business (such as the Project Management, EHS, and IS&T teams), manage administrative tasks, and facilitate seamless communication between key stakeholders, and much more.

You’ll specifically take care of coordinating project-related administrative tasks, including office management and travel arrangements, but also assist with onboarding, asset management, and event preparation.

We’ll look to you for:

• Coordinating, managing, and prioritizing the day-to-day administrative activities for the Project Director and project team

• Supporting complex travel arrangements and itineraries for team members and visiting VIP guests

• Managing office allocations, project directories, and organization chart updates

• Preparing and formatting a range of materials such as emails, reports, and presentations

• Receiving, archiving, and formatting incoming and outgoing correspondence

• Handling purchase requests for office supplies and subcontractor services and validating invoices

• Assisting with onboarding/offboarding processes and supporting the EHS team with PPE management

• Validating subcontractor timesheets and managing office assets

• Providing event preparation support as needed

• Taking initiative to support other project-related tasks as required

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Bachelor’s Degree in Business Administration

• A minimum of five years of experience in a project assistant role

• Knowledgeable in all standard MS Office tools

• Fluency in English; French is desirable

• Strong organizational and communication skills

• Efficient, resilient, and capable of working autonomously

• Ethical behavior and transparency in all tasks

• Team player with a proactive and adaptable mindset

• Eager to learn and take on new challenges

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines

• Work with new security standards for rail signalling

• Collaborate with transverse teams and helpful colleagues

• Contribute to innovative projects

• Utilise our flexible and inclusive working environment

• Steer your career in whatever direction you choose across functions and countries

• Benefit from our investment in your development, through award-winning learning

• Progress towards senior-level administrative or project coordination roles

• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

Compensation

The expected compensation for this role is$60,000 – $80,000 CAD per year, plus benefits and eligibility for an annual performance bonus. Final compensation will be based on skills, experience, and internal equity.

Use of Artificial Intelligence in Hiring

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

This job posting represents an existing vacancy.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

If you require accommodation during the hiring process, please email us at "” while referring to the job requisition number, job title and location you applied to.

Job Type:​Experienced​

Job Segment: Project Manager, Office Manager, Equity, Technology, Administrative, Finance