Admin assistant Jobs in Toronto, ON

VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: “Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “The freedom and flexibility can’t be beat.” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the inclusive culture. I feel welcome and at home.”

Pay Range

$25.04 – $29.61/hour (placement on salary range as per Collective Agreement)

This is a Temporary Full-Time role with a contract ending on September 11, 2026.

What is the job?

Reporting to the Finance Manager, you will be responsible for the full cycle processing of accounts payable, assisting with the reconciliation and remittance of subcontractor payments and coordinating with property management to address building maintenance items. This position will provide support to the finance team including ad hoc finance functions and special projects as needed.

Key Areas of Accountability:

• Process invoices for payment in accordance to the company’s policy, and coding to the general ledger.
• Provide support to Financial Analyst in completing month end bank reconciliations by entering all invoices needed for month end closing
• Participate in team meetings proactively identifying areas for improvement.
• Coordinates with property management
• Provide support to the finance team including ad hoc finance functions and special projects as needed

Required Qualifications:

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2–3 years of experience in a finance or administrative role, preferably within a property management or construction environment.
• Hands-on experience with full-cycle accounts payable processing
• Familiarity with coordinating building maintenance issues and liaising with property management teams.
• Demonstrated ability to support finance teams with ad hoc tasks and special projects.
• Experience working with Microsoft Office Suite (Excel, SharePoint, Outlook) and financial systems or ERP platforms.
• Additional certifications in financial software or accounting principles (e.g., QuickBooks, Sage, or CPA coursework) are considered an asset.
• Adaptable and willing to learn new processes, systems and tools

What makes VHA’s compensation unique?

• Benefits and pension plan for permanent eligible employees

• Compensation for education and professional development

• VHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your career

• Mentorship and peer support

• Career development opportunities

• Employee and family assistance program

• Wellness resources

• Perks & discounts

• Staff & service provider events

Accommodation and VHA’s commitment to DEI

At VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants with fair and unbiased recruitment practices where opportunities are presented based on merits, skills, and experience. VHA is committed to providing reasonable accommodation and our services are accessible and sensitive to the needs of diverse groups. I