Program administrator Jobs in Toronto, ON

Date Posted: 05/13/2026
Req ID: 48051
Faculty/Division: Faculty of Arts & Science
Department: Munk Sch Global Affairs & Public Policy
Campus: St. George (Downtown Toronto)
Position Number: 00054594
Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Munk School of Global Affairs & Public Policy offers world class multidisciplinary undergraduate and graduate programs. We are home to exceptional faculty, experts and researchers from around the globe, and more than 54 academic centres, labs and programs. Our goal is to build a unique, world-renowned research, teaching and public engagement hub that shapes the contemporary fields of global affairs and public policy from within Canada. Our School brings together those who are passionate about global affairs and public policy to research, discuss and address the problems of a fast-changing world.

Your opportunity:

Under the general direction of the Director, Undergraduate Programs and Student Experience, the program administrator is responsible for supporting the coordination and operation of many of Munk's undergraduate programs. Duties include but are not limited to program governance and administration, event coordination and promotion, student advising, course admission, and the development of student internship and experiential learning opportunities.

Your responsibilities will include:

• Supporting new program development and governance processes
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Providing guidance to program coordinators on the roll out of new programs
• Analyzing statistical information to inform enrollment projections and planning
• Producing promotional and outreach materials
• Coordinating the preparation and distribution of program and/or course material
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Analyzing potential placement opportunities to determine suitability with student academic learning objectivesPromoting programs at recruitment eventsConceptualizing, organizing and executing event activities

Essential Qualifications:

• Bachelor's Degree in Social Sciences or Humanities or acceptable combination of equivalent experience.
• Minimum four years recent and relevant experience in program administration, academic advising and coordinating student placement, preferably in a university undergraduate office
• Experience with preparing governance documentation
• Experience with providing academic advice to undergraduate students on a wide range of academic matters
• Experience applying and interpreting academic guidelines and procedures
• Experience in liaising with industry and business partners to develop placement opportunity
• Experience in planning and organizing events for student work-integrated learning activities
• Experience in planning and organizing events for academic programs
• Experience in coordinating the administrative process for new course/program development
• Solid skills with ROSI or other related student database system
• Strong working knowledge in MS Office
• Excellent written and verbal communications skills
• Strong interpersonal skills with the ability to build relationships
• Superior organizational skills with the ability to manage changing priorities
• Strong problem solving and analytical skills

To be successful in this role you will be:

• Approachable
• Communicator
• Meticulous
• Multi-tasker
• Organized
• Problem solver

Please Note:

• Please note that this is a term position until April 2027.
• Internal applicants may request a job description at adminhr.artsci@utoronto.ca

Closing Date: 05/29/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Daniel Hoverd

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.