Program administrator Jobs in Markham, ON

About the Opportunity

• On a daily basis, import and apply all cash receipts and apply to the G/L
• Review invoices for any stale dating and correct accordingly
• Process member statements bi-monthly
• Email Notification to members and post
• Generate Service Charges
• Process auto deducts accordingly
• Contact Vendors for outstanding invoices
• Maintain electronic and physical credit files ensuring completeness and compliance.
• Update credit limits, account status, and customer information in ERP/CRM systems.
• Track expirations of guarantees, insurance certificates, and other risk-related documents.
• Correct daily PO Rejections
• Assist the collections team by providing documentation, account details, and credit-related insights.
• Respond to internal inquiries from Sales or Finance regarding credit status or account setup.
• Support dispute resolution by researching invoices, orders, or customer claims.
• Deal and Resolve Claims
• Ensure adherence to corporate credit policy and internal controls.
• Support audits by preparing requested documentation.
• Recommend process enhancements to improve accuracy, speed, or compliance.
• Prepare and Bill the gift cards on a monthly basis
• Other duties as required.

• Diploma or degree in Business, Finance, Accounting, or related field.
• 1–3 years of experience in credit administration, accounts receivable, or financial operations preferred.
• Experience with ERP systems
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to analyze basic financial information and credit data.
• Strong organizational and time-management skills; able to manage multiple priorities.
• Proficiency in MS Office (Excel, Outlook, Word).
• Ability to work effectively with cross-functional teams.

Pay Range:
$60,000 - $65,000 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 469798
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.