Document controller Jobs in Ajax, ON

About the Company
Our client is an industry-leading software company. They are looking for a Portfolio Controller to join their team!

Why Work Here

• Flexible working arrangements with option to work from home remotely
• Competitive compensation package inclusive of annual bonus
• Opportunity for career progression and development
• Work within a reputable, growing organization under a strong leader

About the Opportunity

• Own the preparation and review of all portfolio month-end, quarter-end, and year-end close deliverables, including statement of cash flows, dividend declarations, earnout/holdback calculations and payments
• Own the treasury function — including monthly cash requirements reporting, banking administration, debt, and contingent consideration reconciliation — maintaining accurate portfolio-level cash visibility at all times
• Actively identify and implement AI-assisted automation opportunities within the controllership and treasury function, reducing manual processing time and increasing capacity for higher-value analytical work
• Lead the intercompany reconciliation and recharges process across all entities, ensuring balances are accurately allocated and resolved
• Maintain and enforce the portfolio’s internal controls framework and Risk Control Matrix; coordinate the internal and external audit processes
• Maintain Employee Authorizations and Approval Matrices across the portfolio; ensure banking administration is current and all signatories are correctly maintained
• Coordinate tax compliance obligations where required, specifically transfer pricing arrangements; consult with external advisors as required
• Support acquisition integration from a technical accounting perspective — including step plan adherence, revenue recognition checklists, PPA model review
• Build and maintain effective working relationships with entity finance leads; provide technical accounting guidance and policy clarification without creating dependency or interfering with entity autonomy

About You

• CPA, or equivalent professional accounting qualification is required
• Advanced Excel skills; demonstrated experience using AI tools (Claude, Copilot, or equivalent) to automate finance workflows; Python or Power Query experience is a strong advantage
• Deep IFRS technical knowledge — specifically IFRS 15 (revenue recognition), IFRS 16 (leases), and IFRS 3 (business combinations / PPA); consolidation accounting experience is essential
• Hands-on experience with OneStream and Great Plains is preferred
• Ability to perform under pressure and meet deadlines
• High integrity and personal ethics due to sensitive issues and information this role entails
• Desire to improve processes and systems rather than just keep the status quo
• Excellent communication and interpersonal skills; capable of working with cross-functional and international teams
• Well organized, detail oriented and able to work variable hours when required
• Excellent analytical and problem-solving skills
• A ‘can-do’ attitude taking ownership; prepared to be held accountable for actions, behaviors and targets
• International travel may be required for this role for business process review and acquisition integration Client job description qualifications

Salary Range
$135,000 - $150,000 / year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #476544

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.