Document controller Jobs in Greater Napanee, ON

ADMINISTRATIVE SITE ASSISTANT - Napanee/Belleville area The Laframboise Group is seeking an Administrative Site Assistant with Construction administration experience. This is a contract-term, field-based position, working 40+ hours per week, at our project site in the Napanee/Belleville, ON area. For over 60 years, The Laframboise Group has been building more than just industrial infrastructure—we’ve been building trust, driving innovation, and shaping careers. We specialize in fabrication and construction services, including general contracting services, piping, structural steel, sheet metal, millwrighting, electrical and instrumentation, tank and pressure vessel fabrication and prefabricated modules. With offices in Long Sault, Ontario, Thurso, Quebec; Syracuse, NY; and Bartow, FL, we operate across Canada and the continental United States. At Laframboise Group, we prioritize collaboration, innovation, and professional development. Our team members are valued contributors, empowered to lead, improve, and excel. We offer competitive compensation, paid training, and modern facilities to support your success. Join Laframboise Group and build your future with a company committed to safety, continuous growth and excellence. Description of Position: Responsible for supporting Laframboise Group’s projects, Project Manager and/or Project Superintendent and/or Safety Manager. This position plays an integral role in providing an orderly recording and keeping of physical and electronic documents and acting as a liaison between the project and various administrative departments for our corporate office in Long Sault, Ontario. General office administrative functions including but not limited to mail, filing, answering phone, maintaining bulletin/notice boards, meeting minutes, and assisting with client inquiries.

• Compile required daily reports.
• Payroll administration of timesheets for project; obtain timesheets and review for labor, hours, coding, correct errors.
• Submit payroll to corporate office for processing.
• Submit new hire packages, employee change of status, address, banking updates, and employee separation documentation ensuring they are accurate, complete with all required approvals.
• Order and maintains suppliers, arranges for equipment maintenance, and keeps area organized.
• Prepares purchase orders and maintains packing slips for material orders. Submit original paperwork to corporate office for processing.
• Receiving of materials at site as required with ability to lift and carry up to 30 pounds for short distances.
• Establish and maintain a physical and electronic system of documents related to a construction worksite.
• Categorize, file, and easily retrieve and distribute documents.
• Maintain document control logs, drawings and specifications, addendums, including MTR’s.
• Prepare, submit, and track vendor submittals and shop drawings with clients and vendors.
• Prepare job closeout and turnover packages for clients.
• Printing and finishing of documents.
• Assist with maintaining Quality and Safety documentation to ensure compliance including completeness, signature, and date.
• Coordinate and maintain training documentation.
• Coordinate training schedules.
• Administer and reconcile petty cash and expense reports.
• Coordinate with local suppliers for pick-up and deliveries.
• Maintain confidentiality with respect to employee, client, and candidate information.
• Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
• Communicate as required on delays, issues, labor, changes that may impact site or project.
• Other duties as required.

Skills & Experience:

• 2-5 years of relevant experience in an Administrative Setting.
• Experience in the construction field an asset.
• Possess a college diploma in Office Administration Preferred.
• Ability to prioritize, meet tight deadlines, and manage concurrent contracts and projects in a fast-paced work environment.
• Possess the ability to maintain and organize a large volume document management system.
• Proficient at analyzing, managing, and administering contract documentation.
• Possess a strong command of the English language, both written and oral (French would be an asset) with excellent interpersonal skills.
• Have a strong working knowledge of MS 365 office, Autodesk Forma, SharePoint, Procore and other portal-based systems with advanced office technology.
• Ability to work in a safe manner, and in conjunction with the Ontario Workplace Safety and Health Act.
• Ability and willingness to travel as needed.
• Ability to operate company vehicles as needed; requires a valid Driver’s License with clean Drivers’ Abstract.

Hours & Salary:

• Contract Term position 40+ hours per week.
• Monday to Friday from 7am to 5:30 pm
• Available to work weekends as needed or as schedule increases.
• Paid Overtime.
• Competitive salary, commensurate with experience: (range $22/hr to $27/hr)

We thank all applicants for their interest, however, only those under consideration will be contacted. All applications will be treated with confidentiality. Laframboise Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or another legally protected status. Must be legally authorized to work in Canada.