Document controller Jobs in Windsor, ON

Manager of Corporate Services

Location: Vaughan OR Windsor, ON
Industry: Advanced Manufacturing & Precision Machining
Primary Focus: Corporate administration, facilities, leases, and multi-entity corporate services

Position Overview
A leading manufacturing organization is seeking an experienced Manager of Corporate Services to oversee corporate administration, facilities, lease administration, and office operations across a multi-entity business structure.
This role requires a highly organized and resourceful professional to coordinate corporate activities across multiple business entities and international jurisdictions. The ideal candidate brings background experience from an industrial or manufacturing environment, alongside cross-border exposure involving Canada and the United States and/or Canada and Asia-Pacific markets.
Candidate backgrounds may stem from corporate administration, senior office management, corporate services, or paralegal/law clerk roles in a corporate setting. This is a hands-on position requiring sound judgment, extreme attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities
Corporate Administration and Governance

• Manage day-to-day corporate administration activities across multiple legal entities.
• Maintain corporate records, organizational documents, registrations, licenses, and core business documentation.
• Coordinate annual filings, corporate resolutions, director and officer information, and governance requirements.
• Work with internal stakeholders and external legal counsel to support corporate matters and maintain accurate records.
• Monitor corporate deadlines, renewal dates, reporting requirements, and contractual obligations.
• Establish consistent administrative processes, document controls, and record-retention practices across the organization.
• Prepare correspondence, reports, presentations, agreements, and corporate documentation.
• Handle confidential and sensitive information with high professionalism and discretion.

Facilities and Lease Administration

• Administer facility leases, amendments, renewals, and related documentation.
• Maintain organized records of lease terms, renewal dates, notice periods, insurance requirements, and key obligations.
• Coordinate with landlords, property managers, contractors, service providers, and internal operations teams.
• Support facility maintenance, office improvements, security, access control, and workplace requirements.
• Monitor facility-related service agreements, costs, timelines, and vendor performance.
• Assist with facility planning, relocations, expansions, and capital improvement projects as required.
• Ensure administrative requirements associated with manufacturing and office facilities are completed accurately and on time.

Corporate Services and Office Management

• Lead and continuously improve corporate services and office administration processes.
• Coordinate corporate vendors, service providers, office supplies, records management, and administrative systems.
• Develop standardized procedures to support consistency across multiple locations or business entities.
• Identify opportunities to improve administrative efficiency, service quality, documentation, and cost control.
• Provide senior-level administrative support to executive leadership when required.
• Coordinate meetings, corporate events, executive documentation, and special projects.
• Act as a central point of contact for corporate administrative matters across the organization.

Cross-Border and Multi-Entity Coordination

• Support corporate activities involving cross-border operations or business relationships between Canada, the United States, and international entities.
• Coordinate documentation and administrative requirements across different legal entities and jurisdictions.
• Work with external legal, accounting, property, and professional service providers in multiple countries.
• Maintain clear records and communication relating to international corporate activities.
• Support consistent corporate processes while recognizing jurisdictional and entity-specific requirements.

Qualifications and Experience

• Minimum of 5 years of progressive corporate administration experience in a manufacturing, industrial, or multi-entity corporate environment.
• Cross-border business experience involving Canada, the United States, and/or international markets.
• Demonstrated experience in corporate services, facilities administration, and lease administration.
• Previous experience in a senior office management, corporate administration, paralegal, or law clerk position within a corporate setting.
• Experience maintaining corporate records, contracts, leases, registrations, and governance documentation.
• Strong understanding of professional document management and strict confidentiality requirements.
• Proficiency with Microsoft Office and document management systems.

Education

• Post-secondary education in business administration, office administration, legal studies, facilities management, or a related discipline is preferred.
• A paralegal or law clerk diploma is considered an asset.
• Equivalent experience in corporate administration, corporate services, or senior office management will also be considered.

Skills and Competencies

• Exceptional organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple companies, locations, deadlines, and priorities.
• Sound judgment when handling confidential or sensitive matters.
• Strong contract, lease, and document-administration capabilities.
• Ability to work independently while collaborating effectively with leadership and operational teams.
• Practical problem-solving skills and a service-oriented approach.
• Ability to introduce structure, standardize processes, and improve administrative efficiency.
• Comfort working within a hands-on, fast-paced manufacturing environment.

Ideal Candidate
The successful candidate is a polished and dependable corporate services professional who combines strong administrative capabilities with practical business judgment. They operate comfortably across multiple entities and jurisdictions, manage leases and facilities effectively, and understand the pace and priorities of a manufacturing organization. They bring structure and consistency to corporate administration while remaining responsive, adaptable, and willing to address the day-to-day requirements of an industrial business.