Document controller Jobs in Kingston, ON

Overview

Diamond Hotels Management is committed to delivering exceptional, guest‑centric hospitality experiences, supporting our associates in meaningful ways, positively impacting the communities in which we operate, and integrating sustainable tourism practices into every part of our business. Our Hotels and AquaTerra Restaurant offer leading meeting, conference and event spaces, award‑winning dining and culinary services, and state‑of‑the‑art recreational facilities. Headquartered in Kingston, Diamond Hotels Management Inc. owns and operates a portfolio of hotels and restaurants across Kingston and Sault Ste Marie, Ontario.

Responsibilities

• Conduct monthly analytical reviews and reconciliations of all balance sheet accounts, ensuring accuracy and alignment between subsidiary ledgers and the general ledger.
• Perform detailed variance analysis comparing actual financial performance against budgeted figures, identifying key drivers and trends.
• Coordinate the preparation of comprehensive year‑end audit working papers, including documentation of assets, liabilities, revenues, and expenditures.
• Prepare and distribute accurate monthly financial statements and internal reports, following review and approval by the Chief Financial Officer.
• Assist in the development of year‑end comparative financial statements and supporting schedules, contributing to the preparation of the annual financial report.
• Oversee the timely and accurate preparation and filing of income statements, ensuring compliance with internal and external reporting standards.
• Approve and manage the processing of revenue, expenditures, departmental budgets, ledger entries, and account maintenance activities.
• Conduct periodic audits of financial policies and procedures across all divisions to ensure consistency, compliance, and operational integrity.
• Supervise payroll, accounts receivable, accounts payable, and cash receipt functions, providing guidance and support to team members as needed.
• Monitor daily cash flow requirements and prepare monthly cash forecasts to support effective liquidity management.
• Develop and maintain detailed manuals documenting accounting procedures, policies, and internal controls.
• Identify opportunities for process improvement and lead the implementation of enhanced procedures to increase operational efficiency.
• Provide leadership and mentorship to the accounting team, including assigning tasks, reviewing work, identifying training needs, and conducting regular performance evaluations.
• Support the budgeting process by developing working papers, collecting and analyzing historical financial data, and preparing departmental budget templates.
• Assist in the preparation and delivery of budget presentations to ownership, ensuring clarity and alignment with strategic goals.
• Maintain financial security by researching and resolving discrepancies, verifying documentation, and ensuring adherence to internal controls and data backup protocols.
• Manage banking relationships and oversee the administration of bank accounts, including account setup, maintenance, and transaction oversight.
• Promote and support a workplace culture that values equity, diversity, inclusion, and indigeneity, ensuring these principles are reflected in financial practices and team collaboration.
• Perform other duties and special projects as assigned to support the evolving needs of the organization.

Skills & Qualifications

Benefits

Physical Demands & Work Environment

EEO Statement

We believe every employee should have the opportunity to participate and succeed. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please forward your resume to felicia.scaviarupi@mnp.ca.

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