Admin assistant Jobs in York, ON

Program: Developmental Services Ontario

Status: Full-time Contract - Canada Summer Job (8 Weeks)

Hours: 36.25 hours/ week

Salary: $20 per hour

Date Posted: April 28, 2026

Closing Date: May 12, 2026

About Surrey Place

Surrey Place is a not-for-profit organization that helps people of all ages with autism, developmental and sensory-related concerns push the boundaries of what’s possible to achieve new victories. We offer integrated services and inclusive support in a safe and welcoming environment. Our approach is family-based, which centers the interests and care of our clients, families and caregivers by teaching them skills. We strive to ensure the greatest access to services and support our clients in navigating the health care system. Surrey Place helps people learn new skills, gain self-confidence and reach their full potential.

Position Description

The Administrative Assistant provides essential coordination and administrative support to the DSO Service Navigation/Assessor team, ensuring efficient client flow and accurate information management. This role is responsible for supporting client intake processes, coordinating assessment appointments, maintaining data integrity, and facilitating communication with clients, caregivers, and partner organizations. The position plays a key role in delivering timely and client-centered services within a fast-paced environment.

Main Responsibilities

The duties of the Administrative Assistant are but not limited to:

• Triage the client waitlist to identify the next candidates to be contacted for their assessment meetings
• Contact Client/Caregiver's to coordinate meetings including explaining the process, reviewing forms to ensure they are prepared for the upcoming assessment meetings.
• Manage and access a cancellation list for rescheduling meetings.
• Prepare the Welcome Package to be sent out to clients in preparation for their meeting
• Access data base(s) to update client information including current contact information and contacts
• Digitize forms that need to be transferred to database file
• Securely transfer files via database portal to partner DSOs as needed.
• Provide support to the Service Navigation Team with data migration projects
• Knowledge and understanding and or lived experience with Developmental Disabilities

Qualifications

• Post-secondary education is preferred.
• Good communication, teamwork, and leadership skills.
• Ability to work independently and meet assigned deadlines.
• Knowledge of Microsoft Office 365 applications (Outlook, Word, Excel, PowerPoint).
• The successful candidate must provide an acceptable Police Records Check (Vulnerable Sector Screening).
• Fluency in French is considered an asset.

Eligibility

Eligibility for this position is contingent upon meeting the following requirements:

• Must be between 15 and 30 years of age.
• Must be a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada
• Must be legally entitled to work in Canada in accordance with applicable provincial or territorial legislation and regulations.

Surrey Place values the diverse and intersectional identities of its staff, clients and families and regards equity and neurodiversity as fundamental at all levels of our organization. We are seeking applicants who embrace our values of equity, diversity, inclusion, and accessibility (EDIA). We encourage candidates from Indigenous and equity seeking groups such as those from Black and racialized communities, people with disabilities, women and 2SLGBTQ+.