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Last updated: 15 hours ago

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
Full-time
Quick Apply

The responsibilities include, but are not limited to the following:.Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, ...Show more

Senior Accountant

Vaco by HighspringPickering, ON, CA
Permanent

They are looking for a Senior Accountant to join their team!.Amazing CEO that cares a lot about their employees.Support for continuous education.Is responsible for the monthly accounting cycle thro...Show more

 • Promoted

Payroll Specialist F/H

VINCI Construction Grands Projets CanadaPickering, Ontario
Full-time

VINCI Construction Grands Projets Canada.VINCI Construction Grands Projets.The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in ...Show more

Administrative Assistant

CPUS Engineering Staffing Solutions Inc.Oshawa
Full-time

Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical data, submissions for approval of budgets, human resource material...Show more

Team Manager, Legal Administration

goeasy Ltd.Pickering, Ontario, CA
Full-time

Canada’s fastest-growing point-of-sale financing providers and a proud part of the .At goeasy, our people and culture are the heartbeat of everything we do, and we’re proud to be recognized for it....Show more

Process / Product Engineer - Whitby

NPAworldwideWhitby Central, ON, Ontario, Canada
Full-time

Play a key role in leading process development and overseeing daily injection molding operations.Be instrumental in the successful launch of new molds.Establish robust and efficient processes, supp...Show more

Compounding Team Assistant

Auxilium HealthOshawa, ON, CA
Full-time +1
Quick Apply

LI-DNI JOB DESCRIPTION POSITION Compounding Tea...Show more

Medical Science Liaison, National Pipeline Hematology

GSKCanada – Ontario – Oshawa/Whitby
Full-time

Are you a scientifically curious professional who excels at building trusted relationships and translating complex pipeline hematology data into meaningful clinical insights?.GSK remains committed ...Show more

Licensed Hairstylist

Chatters Limited PartnershipsOshawa, ON, CA
Permanent
Quick Apply

People don’t come to you for just a haircut, they come to you for a Masterpiece!.That’s because you’re not just a Hairstylist, you are an artist.You have a special knack and ability to see the beau...Show more

Process / Product Engineer - Whitby

NPA WorldWideWhitby Central, Ontario, Canada
Full-time +1

Develop and implement an IT strategy to support the growth of a vertically integrated, multi-site food company in Fresno, CA with an exceptional culture and industry reputation.Collaborates with me...Show more

 • Promoted

Team Manager& Legal Administration

LendCarePickering, Ontario, Canada
Full-time

Canada’s fastest-growing point-of-sale financing providers and a proud part of the .At goeasy, our people and culture are the heartbeat of everything we do, and we’re proud to be recognized for it....Show more

Office Manager - Whitby Subaru (WSU)

WEINS Auto GroupWhitby, Ontario, Canada
Full-time

Weins Auto Group is looking for a Office Manager at Whitby Subaru.This position is an exceptional opportunity to lead front office coverage and provide day-to-day support across departments by keep...Show more

Superintendent - (Water/Wastewater Construction)

Maple ReindersPickering, ON, CA
Full-time
Quick Apply

Superintendent - (Water/Wastewater Construction).Maple Reinders is currently looking to add an experienced construction superintendent to our team in Ontario! The successful candidate will take on ...Show more

Senior Software Developer

Randstad CanadaOshawa, Ontario, CA
Temporary
Quick Apply

We are seeking a highly skilled Software Developer to join our team.This role focuses on translating technical specifications into robust, tested CRM applications.You will be responsible for the fu...Show more

SUMMER STUDENT - IGNITE DURHAM LEARNING FOUNDATION (IDLF) - JUNIOR FUNDRAISING DEVELOPMENT ASSOCIATE

Durham District School BoardWhitby, Ontario, Canada
Part-time

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools ar...Show more

 • Promoted • New!

Mortgage Specialist

BMOPickering, ON, CAN
Full-time +1

Retail Banking Sales & Service.Join BMO – imagine the possibilities.Are you looking for a chance to let your entrepreneurial spirit shine and turn potential into performance with great earning poss...Show more

Data Scientist II

Intact Financial CorporationAjax, Ontario, CAN
Full-time +1

We’re looking for a Data Scientist II to join our growing team!.Utilize machine learning and advanced statistical methods to identify trends and patterns in complex datasets.Convert complex databas...Show more

Regional Sales Vice President (Remote from Toronto or Calgary)

HubellPickering, ON, CA
Remote
Full-time

Responsible for developing sales and marketing strategies designed to achieve high rates of growth in Canada for the existing HUS business.Build, train, and manage the sales, channel marketing and ...Show more

Office Manager

Whitby SubaruWhitby, Ontario, CA
Full-time

Weins Auto Group is looking for a Office Manager at Whitby Subaru.This position is an exceptional opportunity to lead front office coverage and provide day-to-day support across departments by keep...Show more

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Dental Office Manager Assistant

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description
The responsibilities include, but are not limited to the following:

Staff Supervision:
  • Oversees staffing and ensures that each staff member understands the scope of his/her position, and policies within the company, and that they receive appropriate and constructive criticism and/or training when necessary.
  • Acts as a liaison between Associates and patients.
  • Responds to conflict and provide conflict resolution.
  • Identifies and recognizes employees who may have successful career development opportunities in the company. Communicates this information to HR.
  • Assist the Office Manager in maintaining staff schedules, ensuring that a position is temporarily covered appropriately in the case of an absent staff member, and keeping an eye on reducing employee overtime as well (informing the Regional Office Manager when needed).
  • Call management - Ensures dental receptionists are managing calls effectively, returning calls, identifying training where needed.
  • Participates in the recruitment process with Human Resources, identify staffing needs prospectively, and as they may arise. Helps to facilitate onboarding and training, and participates also in off boarding and dismissal protocol with Human Resources.

Operational Supervision:
  • Assists Regional Office Manager in overseeing production and expenditure.
  • Opens and closes the office, as required.
  • Ensures inventory control and supports cost reductions.
  • Complete administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for insurance as required, working in the front desk, and dental assisting when needed.
  • Maintains patient data according to regulations and company policies, ensuring that records are stored securely and in compliance with privacy and security regulations.
  • Maintains a high level of professionalism in offices and motivates staff.
  • Maintains quality assurance with respect to dental procedures, customer service, sterilization techniques, and health standards. Ensures compliance with PHIPA, IPAC, and all relevant guidelines.
  • Represents office at corporate and management meetings, where required.
  • Provides management and corporate reports where necessary (including, but not limited to, production summaries, A/R aging reports, Write-off/adjustment reports, Collection/Deposit reports, inventory counts, new patient reports, etc.).
  • Ensures clinic is stocked and operational, communicating any needs to the Regional Office Manager.
  • Supports marketing and promotional initiatives.
  • Takes responsibility for the appearance and functionality of the office, ensuring a safe, professional, and clean environment.
  • Works with management across the company, if assistance or insight is needed.

Patient Experience:
  • Sets the standard for communication with patients, responding efficiently and appropriately to patient needs and inquiries, and establishing relationships where possible.
  • Takes responsibility for the smooth and efficient flow of patients and handles any situation that may be slowing or stopping patient flow.
  • Manages patient scheduling and directs patient traffic flow. Oversees that new patient intake is completely full.
  • Presents treatment plans to patients when needed.
  • Educates patients whenever possible and appropriate and ensures that all staff members are educating patients appropriately.
  • Resolves patient issues in accordance with company policies and procedures, healthcare regulations, and dental board standards.