Administrator, Operations - Accounting & Payroll (18 Month Contract)

Ready to Make an impact?

In this role you will oversee the office management and administration duties, basic accounting, time keeping, general employee enquires and collaboration with HR, on maintaining employee documents and training files. Excellent decision making based on sound judgement and operational focus. You represent the face of our HR and Administrative department and through your interaction you will help foster employee engagement and a positive work environment.

Here’s where you’ll be focusing:

Accounting and payroll administration

• Manage expenditures, analyze variances, and implement corrective actions through weekly, and monthly file maintenance updates.
• Reconcile various G/L accounts to ensure statement accuracy and consistency.
• Process, organize and audit invoices for review and approval by the Director, process, and mange the Social Committee funds and budget.
• Communicate and provide reports to management: expenses, KPI tracking, disciplines (entries and database maintenance).
• Negotiate the purchase of uniform, office supplies, furniture, and equipment in accordance with company purchasing policies and budgetary restrictions.
• Procure and manage relationships with miscellaneous third-party clerical support services, including couriers and office equipment, vending and printing services, uniform suppliers, and caterers.
• Manage correspondence and relationships with all partners, including mail collection and distribution, Purolator, and courier services.
• Support with the onboarding and orientation of new hires including background checks, prepare employment offers and maintain employee files.
• Partner with HRBP and other cross functional teams to deliver on KPIs and levels of service to our teammates and RSC personnel.
• Maintain employee records, SOP sign offs, and training documents to ensure compliance with food safety, and health and safety programs and policies.
• Review and reconcile timecards in accordance with the collective agreement and Employment Standards Act.
• Track leaves of absence, sick time, vacation hours, and attrition.
• Maintain accurate and up to date HRIS records.
• Report and analyze payroll data to ensure accuracy and compliance with programs, policies, and the collective agreement.
• Input info into databases and generate reports from Kronos, SAP, Success Factors, EXE.
• Act as first point of contact for employees’ general inquiries related to pay and human resources supports and programs.
• Assist with vacation bid and shift bid processing.
• Plan, organize, and execute events aimed at team building, engagement, and recognition.
• Encourage and endorse community activities and involvement with local organizations.
• Compliance with all Company food safety standards, guidelines, and procedures.
• All other duties as assigned by management.

What you have to offer:

• Minimum 1-2 years of experience in payroll, time keeping or service centre experience.
• Post-secondary education in HR, accounting, payroll and or business administration or equivalent work experience.
• Experience with systems such as SAP, Kronos, Ariba, Access database, Microsoft office and HRIS.
• Excellent time management skills, ability to work independently and collaborate, multitask, and prioritize.
• Attention to detail, superior organization, and problem-solving skills.
• Excellent communication & negotiation skills, written and verbal communication skills.
• Strong sense of customer service.
• Knowledge of retail operations, distributions, warehouse, and unionized environments.
• Knowledge of contracts, procurement of services and invoice reconciliation.
• Proficient knowledge of filing and record retention.
• Experience planning large scale corporate events, team building activities and meetings.

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