Admin assistant Jobs in Whitby, ON

About the Company
Our client is an investment fund management company. They are looking for a Manager, Fund Accounting who will be responsible for supporting the business’ financial functions including trusts and fund accounting. In addition, the role will support corporate and management accounting requirements as needed, including accounting tasks, audit, bookkeeping, regulatory reporting, tax and treasury functions as well as interacting with external vendors including auditors and the firm’s third-party fund administrator.
Why Work Here

• Reporting directly to the SVP Finance, join a company where you have direct exposure to executive management.
• Gain a wide breadth of exposure to difference responsibilities within both Corporate Accounting and Fund Accounting

About the Opportunity
Trust accounting responsibilities:

• Maintain the IMS trust accounts ledger including preparing and recording journal entries
• Support other team members in maintaining the IMC trust accounts ledger including preparing and recording journal entries as needed
• Perform monthly and annual reconciliations of the various trust accounts across Canada

Fund Accounting responsibilities:

• Review of the firm’s monthly Net Asset Valuation reports for each fund prepared by the third party fund administrator
• With the Assistant Controller, report the approved fund NAV’s each period
• Work with the outsourced fund administrator’s staff to resolve any fund accounting and reporting discrepancies prior to publication
• Monitoring of fund expenses and the firm’s cost recovery
• Management of annual product audits with various vendors and the funds’ auditors as required
• Help in providing oversight of the fund administrator’s trust accounting group with respect to the management and reconciliation of the funds’ various bank accounts
• Book journal entries, Invoice payments for Funds
• Financial statement preparation.

Corporate accounting responsibilities (as needed):

• Maintain the general ledger and accounting system including preparing and recording journal entries
• Accounts payable and Accounts receivable
• Preparation and submission quarterly GST filings
• Work with PWC with respect to annual audit preparation, quarterly and year-end financials and tax filings
• Preparation and maintenance of various accounting policies and procedures
• Bank account management and reconciliation
• Assisting with the firm’s regulatory and compliance filings

Management accounting responsibilities (as needed):

• Help in preparing the quarterly and annual budget
• Monitor and assess actual financial results vs. the budget plan with monthly and quarterly reporting
• Provide internal reporting to various departments as required
• Assist the Corporate Controller with various accounting and reporting duties as required

About You

• Accounting/CPA designation
• Minimum 3-4 years’ experience in a financial services environment. Experience with asset and investment management activities is preferred
• Detail oriented, good team player and flexible
• Ability to clearly and effectively communicate ideas and processes.
• Excellent problem solving and analytical skills.
• Strong work ethic, self-motivated, proactive and a team player that can manage and thrive in a high growth, entrepreneurial environment.

Salary Range
$100,000 - $120,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #477018

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.