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Admin assistant Jobs in Whitby, ON

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Admin assistant • whitby on

Last updated: 1 day ago

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
CA$30.00–CA$35.00 hourlyCA$30.00–CA$35.00 hourly
Full-timeFull-time
Quick Apply

The responsibilities include, but are not limited to, the following:.Oversees staffing and ensures that each staff member understands the scope of his/her position and policies within the company, ... Show more

Nanny Wanted - Weekend Nanny / Family Assistant – Guaranteed Saturday & Sunday Hours

CanadianNanny.caWhitby, Ontario, Canada
CA$25.00 hourlyCA$25.00 hourly

Hello! We are a family based in Whitby, Ontario and we are looking for an energetic, experienced and dependable weekend nanny to join our family on a long-term basis.We have three children — an inf... Show more

Mechanic Diesel 512

PurolatorPickering, ON, CA

As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60 years.The places we go, the elements we brave, the pr... Show more

Assistant Project Leader

Ontario Power GenerationPickering, ON, CA
Full-timeFull-time

University degree, preferably in Engineering, finance, business or economics.Brock Road, Pickering, Ontario L1W 3J2.Electrify your career and help build a brighter tomorrow.Every generation has a c... Show more

Physiotherapy Assistant - Ajax, ON

Arvan Rehab GroupAjax, Ontario, Canada
Permanent, Full-timePermanent, Full-time
Quick Apply

We are currently looking for a.Physiotherapy Assistant (PTA) for a Long Term Care client in.Working under the direct or indirect supervision of the Physiotherapist, our assistants will work in clos... Show more

Early Childhood Assistant (ECA)

Sentient HR Services Inc.Whitby, ON, CA
Quick Apply

Sentient HR provides staffing solutions to licensed childcare centres across Ontario.We’re committed to helping educators grow, develop professionally, and thrive in their roles.As an ECA , y... Show more

Assistant Manager

Kal TireWhitby, ON
CA$58,489.00–CA$61,585.00 yearlyCA$58,489.00–CA$61,585.00 yearly
Full-timeFull-time

Are you ready to step into a leadership role where your passion for people, strategy, and operational excellence can truly shine? Join us as.Assistant Manager at Whitby, ON.You’ll collaborate close... Show more

Executive Administrative Assistant

ADECCOCourtice, Ontario, CA
CA$33.09 hourlyCA$33.09 hourly
Temporary, Permanent, Full-timeTemporary, Permanent, Full-time
Quick Apply

Executive Administrative Assistant.This role is ideal for a highly organized, proactive administrative professional who thrives in a fast-paced environment and enjoys supporting senior leadership.I... Show more

Dental Assistant

MHMIPickering, Ontario, Canada

Scarborough (Kingston Rd and 401).Our priority is to assist in your success by providing you with the career growth you never imagined and the well-being to live the life you always wanted.Our purp... Show more

Veterinary Assistant - Pickering Animal Hospital

VetCare CanadaPickering, ON, CA
CA$18.00–CA$21.00 hourlyCA$18.00–CA$21.00 hourly
Full-time, Part-timeFull-time, Part-time
Quick Apply

Welcome, we're thrilled you are considering joining the highly skilled team at Pickering Animal Hospital Learn More Looking for a workplace that feels like home?.Pickering Animal Hospital offers mo... Show more

Executive Assistant

AeconPickering, ON, CA
CA$70,000.00–CA$100,000.00 yearlyCA$70,000.00–CA$100,000.00 yearly

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation.Th... Show more

Assistant Manager

MoxiesPickering, ON, CA
Full-timeFull-time

Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team.You will have the opportunity to lead ... Show more

26-100 Assistant Technical Engineer

CorGTAPickering, Ontario, Canada

Role: Assistant Technical Engineer.Location: Pickering, ON (100% on-site).We have a great new opportunity to support one of our clients in a contract capacity!.Please see below for more information... Show more

DSAP Assistant

YMCA Greater TorontoAjax, ON, CAN
CA$20.19 hourlyCA$20.19 hourly
Full-timeFull-time

Location: Durham Supervised Access Program.Work Hours: Biweekly Friday 5:00pm-8:00pm/ Biweekly Saturday 9:00am-5:30pm.Monthly staff meetings x 3 hours/ Can provide relief at the Oshawa location whe... Show more

Appointment Reminder Preference Assistant

HRS Talent SolutionsOshawa, ON, Canada
RemoteRemote
Full-timeFull-time
Quick Apply

Appointment Reminder Preference Assistant.Office Administration | Reminder Contact Preferences | Remote.A reminder should reach the right channel.Some people prefer email, while others have an appr... Show more

Pastry Baker Assistant (Whitby)

Level A Professional GroupWhitby, Canada
Full-timeFull-time

Please note we don't have a facility in the Brampton area.Mandatory: Canadian Work Experience.We are looking for a helper for our.This is a fantastic opportunity to bring your fineness to our baker... Show more

House Manager & Family Assistant

Sage HausWhitby, Ontario, Canada
CA$30.00–CA$35.00 hourlyCA$30.00–CA$35.00 hourly
Full-time, Part-timeFull-time, Part-time

House Manager & Family Assistant.Part-time, 15-20 hours per week.Monday through Friday; Flexible daytime hours between 9:00am-4:00pm.Occasional evening availability is appreciated.Maintain a smoke-... Show more

Dental Assistant - Dentistry on Liverpool

Dentalcorp CanadaPickering, Ontario, Canada
CA$26.00–CA$30.00 hourlyCA$26.00–CA$30.00 hourly
Full-timeFull-time
Quick Apply

For over 50 years, Dentistry on Liverpool has proudly provided comprehensive dental care to the Pickering community.Our experienced team is committed to delivering personalized treatment in a welco... Show more

Sales Assistant - Pickering

COBS BreadPickering, ON, CA
Full-time, Part-timeFull-time, Part-time
Quick Apply

Join the COBS Bread Family in Pickering!.Top 50 Best Workplaces™ in Canada by Great Place to Work®.At COBS Bread, we believe in creating an environment that helps you thrive.As a member of our team... Show more

Asisstant Swim Coach

Life Time>Ajax, Ontario, Canada
CA$17.60 hourlyCA$17.60 hourly
Full-timeFull-time

As an Aquatics Assistant Swim Team Coach, you must enjoy working in a fast-paced environment.You will help our Swim Team members improve their swimming in our state-of-the-art recreational and lap ... Show more

People also ask
Dental Office Manager Assistant

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
30+ days ago
Salary
CA$30.00–CA$35.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description

The responsibilities include, but are not limited to, the following:


Staff Supervision:

  • Oversees staffing and ensures that each staff member understands the scope of his/her position and policies within the company, and that they receive appropriate and constructive criticism and/or training when necessary.
  • Acts as a liaison between Associates and patients.
  • Responds to conflict and provide conflict resolution.
  • Identifies and recognizes employees who may have successful career development opportunities in the company. Communicates this information to HR.
  • Assists the Office Manager in maintaining staff schedules, ensuring that a position is temporarily covered appropriately in the case of an absent staff member, and keeping an eye on reducing employee overtime as well (informing the Regional Office Manager when needed).
  • Call management - Ensures dental receptionists are managing calls effectively, returning calls, identifying training where needed.
  • Participates in the recruitment process with Human Resources, identifies staffing needs prospectively, and as they may arise. Helps to facilitate onboarding and training, and also participates in offboarding and dismissal protocol with Human Resources.

Operational Supervision:

  • Assists the Regional Office Manager in overseeing production and expenditure.
  • Opens and closes the office, as required.
  • Ensures inventory control and supports cost reductions.
  • Completes administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for insurance as required, working in the front desk, and dental assisting when needed.
  • Maintains patient data according to regulations and company policies, ensuring that records are stored securely and in compliance with privacy and security regulations.
  • Maintains a high level of professionalism in offices and motivates staff.
  • Maintains quality assurance with respect to dental procedures, customer service, sterilization techniques, and health standards. Ensures compliance with PHIPA, IPAC, and all relevant guidelines.
  • Represents office at corporate and management meetings, where required.
  • Provides management and corporate reports where necessary (including, but not limited to, production summaries, A/R aging reports, Write-off/adjustment reports, Collection/Deposit reports, inventory counts, new patient reports, etc.).
  • Ensures clinic is stocked and operational, communicating any needs to the Regional Office Manager.
  • Supports marketing and promotional initiatives.
  • Takes responsibility for the appearance and functionality of the office, ensuring a safe, professional, and clean environment.
  • Works with management across the company if assistance or insight is needed.

Patient Experience:

  • Sets the standard for communication with patients, responding efficiently and appropriately to patient needs and inquiries, and establishing relationships where possible.
  • Takes responsibility for the smooth and efficient flow of patients and handles any situation that may be slowing or stopping patient flow.
  • Manages patient scheduling and directs patient traffic flow. Oversees that new patient intake is completely full.
  • Presents treatment plans to patients when needed.
  • Educates patients whenever possible and appropriate and ensures that all staff members are educating patients appropriately.
  • Resolves patient issues in accordance with company policies and procedures, healthcare regulations, and dental board standards.