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Admin assistant Jobs in Whitby, ON

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Admin assistant • whitby on

Last updated: 8 hours ago

AP Clerk - 3 Month Contract

Vaco by HighspringAjax, Ontario, CA
Temporary

Coding Control Slips for A/P Entry.Entering A/P into the AS400 Operating System.Reconciliation and entry of Expense Reports.Performing cheque runs on a periodic basis.Preparing and entry of manual ...Show more

 • Promoted

Assistant Store Manager

Sally Beauty Holdings, IncOshawa, ON, Canada
Full-time

SALLY ASSISTANT STORE MANAGER- CANADA:.By working at Sally Beauty Canada, you would be part of the largest hair and beauty supplier in the world, and we are on a mission to empower our customers to...Show more

Early Childhood Assistant (ECA)

Sentient HR Services Inc.Durham Region, ON, CA
Full-time
Quick Apply

Sentient HR provides staffing solutions to licensed childcare centres across Ontario.We’re committed to helping educators grow, develop professionally, and thrive in their roles.As an ECA , you wil...Show more

Dental Assistant + Reception (Dual Role)

MLP DentalPickering, Ontario, Canada
Full-time

Dental Assistant + Reception (Dual Role).Are you the kind of person who lights up a room the moment you walk in?.Do you love connecting with people, staying organized, and being part of a team that...Show more

Administrative Assistant

Rodan Energy SolutionsOshawa, CA
Full-time

We are currently requesting resumes for the following position.Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical dat...Show more

Assistant Professor - Electrical Engineering

Ontario Tech UniversityOshawa, ON, CA
Full-time +1

Assistant Professor - Electrical Engineering.Faculty of Engineering and Applied Science.Tenured and Tenure-Track, Full-time Continuing.Administered in accordance with the Collective Agreement.Novem...Show more

Dental Assistant

MHMIWhitby, Ontario, Canada
Full-time

Pineridge Dental located in .Scarborough (Kingston Rd and 401).Our priority is to assist in your success by providing you with the career growth you never imagined and the well-being to live the li...Show more

Assistant Manager

StructubeWhitby, Ontario, Canada
Full-time

What your day to day will look like:.Lead by example through a customer-driven attitude by providing exceptional service;.Ensure that each employee delivers an incredible experience for our custome...Show more

Assistant Manager

JYSK CanadaOshawa, ON, ca
Full-time
Quick Apply

Are you looking for something more than just a job? Are you looking for a community, a partnership, a team, and an opportunity to learn and grow in your career?.As one of world’s leading, and faste...Show more

Pharmacy Assistant

Auxilium HealthOshawa, ON, CA
Full-time +1
Quick Apply

LI-DNI JOB DESCRIPTION POSITION Pharmacy...Show more

Assistant Manager

MoxiesPickering, ON, CA
Full-time

Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team.You will have the opportunity to lead ...Show more

Legal Assistant

Dnaagdawenmag Binnoojiiyag Child & Family ServicesOshawa, Ontario, Canada
Full-time +1
Quick Apply

A completed Application Form must be included with your resume for your application to be considered.The Application Form can be found by visiting our careers page at.Reporting to the In-House Lega...Show more

Assistant Store Manager

Chatters Limited PartnershipsOshawa, ON, CA
Permanent
Quick Apply

Do you love interacting with people and take pride knowing you helped them leave with a big smile?.Are you excited at the thought of helping a customer pick out that perfect product that makes them...Show more

Assistant manager - retail

EB Games CanadaPickering, ON, Canada
Full-time +1

Education: Secondary (high) school graduation certificate.Experience: 2 years to less than 3 years.Manage staff and assign duties.Determine merchandise and services to be sold.Determine staffing re...Show more

 • New!

Speech Language Pathology Assistant - Whitby

Monarch HouseWhitby, ON, CA
Full-time
Quick Apply

As an Speech Language Pathology Assistant (SLPA) at Monarch House you will support the Speech Language Pathologist (SLP) team in progressing patient goals.You will work primarily with school aged c...Show more

Assistant Store Manager Winners, Pickering

WinnersPickering, Ontario, L1V 1B8
Full-time

At TJX Canada, every day brings new opportunities for growth, exploration, and achievement.You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your de...Show more

Admin & Systems Teammate-FT

SobeysOshawa, ON, CA
Full-time

Embark on a rewarding career with Sobeys Inc.Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.Our family of 128,000 employees and franc...Show more

Dental Assistant

DentalZenWhitby, Ontario, Canada
Full-time +2
Quick Apply

We are looking for a part time.This job will mainly consist of assisting and some reception duties.Preparing patients for dental work.Helping with infection control by sterilizing and disinfecting ...Show more

Now Hiring Optometrist Assistant / Sales Representative

POSH OPTICAL / HARWOOD OPTOMETRIC CLINICAjax, ON, CA
Full-time

Posh Optical is currently hiring 2 full time receptionists / sales representative positions.No previous experience in the optical field is required (we will fully train you), however you must posse...Show more

People also ask
AP Clerk - 3 Month Contract

AP Clerk - 3 Month Contract

Vaco by HighspringAjax, Ontario, CA
3 days ago
Job type
  • Temporary
Job description

About the Opportunity

  • Maintenance of Vendor files
  • Coding Control Slips for A/P Entry
  • Entering A/P into the AS400 Operating System
  • Reconciliation and entry of Expense Reports
  • Performing cheque runs on a periodic basis
  • Preparing and entry of manual cheques
  • Reconciliation of the A/P sub-ledger
  • Reconciliation of Prepaid , Asset and other accounts during the month end process
  • Other tasks as requested by the Assistant Controller

Daily
  • Processing incoming invoices/credits from verification, matching , entry and payments
  • Monitoring credit cards balances
  • Providing banking transactions for AR reconciliation

By-weekly
  • Payments to vendors-cheques/EFT files/wires
  • Payments to employees

Monthly
  • Foreign payments
  • IC accounts reconciliation
  • IC payments
  • Monitoring and reconciling inventory in transit account

When required
  • Payments on credit card accounts
  • Manual payments to customers ( cheques, EFTs, wires)
  • Setting up and maintenance of master data for new accounts


About You
  • Experience in Accounts Payable with some Accounting background
  • Good working knowledge of Excel, Word and Outlook
  • Experience with SAP and VIM
  • Good Communication Skills
  • Attention to detail
  • Ability to work in a team environment


Pay Range:
$25 - $26 per hour

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 475307
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.