Admin assistant Jobs in Coquitlam, BC

Are you highly organized, detail-oriented, and ready to contribute to the finance function of an innovative laboratory solutions company? We are hiring a proactive and meticulous Accounting Assistant to join our growing Finance team in Surrey, B.C.! About Us Westlabs mission is to enable discovery. By providing trusted, forward-thinking solutions to the scientific community, we empower researchers and institutions to achieve breakthrough results. Our team is known for being proactive, innovative, and solutions-focused, always looking ahead to better support the field of science. With industry-leading laboratory design, equipment, and services, Westlab has built a reputation for delivering high-quality, future-proofed, and innovative solutions. Every day, we are driven by the vision of creating a world where scientific discoveries flourish. What You Will Do As an Accounting Assistant, youll play a key role in supporting Westlabs Finance team, ensuring accurate financial data entry, operational coordination, and reporting. Your responsibilities will include : Accounts Payable Enter vendor invoices and expenses accurately into Sage X3. Coordinate with warehouse staff to ensure stock receipt accuracy. Verify project and expense accuracy with project managers. Communicate professionally with vendors regarding invoices, statements, and payment status. Support the Finance team with daily operational tasks. Accounts Receivable Record customer payments, credit card charges, and customer credits accurately into Sage X3. Maintain precise accounts receivable records and support cash application processes. Communicate with clients regarding payment status and resolve discrepancies promptly. Price List & Margin Management Maintain and update vendor price records. Check selling prices to ensure margins are maintained across products. Assist in price adjustments and updates to support accurate quoting and invoicing. Vendor Shipment Data Entry & Logistics Enter shipment details in the system when orders are ready to ship. Communicate vendor shipment details to the logistics team to coordinate freight and delivery. Support smooth workflow between vendors, warehouse, and operations. Reporting & Financial Documentation Support the Finance & Purchasing Manager with ongoing reporting requests. Update sales reports, forecasts, and other financial documentation as needed. Identify discrepancies and proactively resolve issues to maintain accurate records. Cross-Functional Collaboration Work closely with the Finance & Purchasing Manager, Project Managers, and logistics team to validate data and support operations. Maintain strong communication and organization to ensure smooth workflows across departments. What You Bring to the Table 3+ years of bookkeeping or accounting experience, ideally in distribution, construction, or project-based industries. Hands-on experience with ERP systems, ideally Sage X3, to ensure accurate financial and operational data management. Strong work experience in accurate data entry, operational coordination, and expense validation. Strong Microsoft Excel skills, including formulas, data analysis, and reporting; experience with Power BI is an asset. Proven experience managing accounts payable, accounts receivable, and vendor / customer interactions. Highly organized, with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment. Clear and professional communication skills, capable of building strong relationships with vendors, clients, and internal teams. Growth-oriented and coachable, with a willingness to learn new systems, processes, and financial reporting techniques. Comfortable working in a collaborative team environment while taking ownership of your responsibilities. Prior experience in supporting operational or logistical processes, ensuring smooth workflows and accurate reporting. Nice to Haves : Post-secondary education in accounting, finance, or related fields. Westlab Core Values – What Guides Us Humility – Enables win-win relationships and celebrates success as a team. Creative – Think differently, take action, and find new ways to solve problems. Driven – Gets things done, takes initiative, and achieves goals. Ownership – Solutions-minded; bring two solutions for every problem, no disappointments. Whats In It For You Its a priority to take care of our team and reward them for their contributions. As part of our dedicated, growing, and dynamic team, you can expect : Competitive salary of $60K – $65K to reward your hard work and contributions. Comprehensive benefits to prioritize you and your familys health. Opportunities for growth to make your career goals a reality. A positive, fun and collaborative work environment dedicated to health and safety. Generous paid time-off, starting with 10 vacation days to take care of you. Team events, staff lunches, and occasional treats to celebrate successes. If you are ready to bring your organization, accuracy, and drive to support Westlabs finance and operations, we want to hear from you! Apply with your resume today! Do you want to learn more about joining Westlab? Check us out at www.westlab.com