Admin assistant Jobs in Coquitlam, BC

Recruiting in Motion is a dynamic, full-service employment agency that has earned a strong reputation within Metro Vancouver’s business community. BC-owned and operated, we connect top talent with exceptional employers across temporary, contract, permanent, and executive placements. Recognized as one of Canada’s fastest-growing companies by Growth 500, we proudly represent BC’s top employers and provide candidates with rewarding career opportunities.

About Our Client

Our client is a well-established and reputable organization in the insurance industry, committed to delivering reliable and client-focused services. With a professional head office environment and a strong emphasis on operational efficiency, the organization values accuracy, confidentiality, and teamwork.

This is a short-term, in-office contract opportunity (approximately 5 months), ideal for an HR professional with hands-on HRIS experience who can contribute immediately.

• Location: Burnaby, Transit accessible with free employee parking
• Schedule: Monday to Friday, flexible hours between 8:00 AM and 4:00 PM
• Work Arrangement: Fully in-office (5 days per week)
• Pay Rate: $25 per hour
• Position Title: HRIS Assistant
• Start Date: ASAP (For 5 months)

Responsibilities

The successful candidate will be responsible for:

• Upload and manage employee documentation within the HRIS system
• Scan, digitize, and accurately file HR records
• Maintain and update employee files to ensure compliance and data integrity
• Perform high-volume data entry with strong attention to detail
• Support document organization and electronic file management
• Assist with general HR administrative tasks as required
• Ensure confidentiality of employee records and sensitive information
• Work closely with the HR team to meet project timelines

Qualifications

• Previous experience working in an HR office environment
• Must have hands-on experience using Bamboo HR platform
• Strong computer proficiency, including Microsoft Excel
• Experience uploading, organizing, and managing digital documents
• High level of accuracy and attention to detail
• Strong communication skills (written and verbal)
• Ability to work independently and meet deadlines in a fast-paced environment

How to Apply

Applicants must have legal authorization to work in Canada, including a valid Work Permit and Social Insurance Number.

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Recruiting in Motion is Vancouver’s #1 employment agency and represents BC’s top employers. AI tools may assist with administrative aspects of recruitment, but all applications are reviewed by qualified human recruiters, and hiring decisions are made solely by the client.