Executive Assistant

We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.

Key Responsibilities :

• Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.
• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.
• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.
• Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.
• Coordinate with other departments internally.
• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.
• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.
• Facilitate interdepartmental communication, as needed.
• Manage special projects, as assigned.

Qualifications & Experience :

Preferred Qualifications :

Additional Requirements :

If this sounds like the role for you, please apply today! Please reference job number 05060-0013319275 in all correspondence.

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