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Admin assistant Jobs in Surrey, BC

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Last updated: 3 days ago

Executive Assistant

BeedieBurnaby, BC
Full-time +1

As an Executive Assistant, you’ll provide high‑level, proactive administrative support to .Industrial Development and Construction group.This role is central to the effectiveness of the leadership ...Show more

Sales Assistant

COBS BreadBurnaby, BC, CA
Full-time
Quick Apply

Share in something more with a career at COBS Bread.Best Workplaces™ in Retail & Hospitality 2025.Great Place To Work Certified™.When you work with COBS Bread, you’re part of a workplace that is co...Show more

Executive Assistant

City of CoquitlamCoquitlam, Canadá
Full-time

One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community.As the sixth largest city in BC, we are home to more than 150...Show more

Office Assistant

Vision Loss Rehabilitation CanadaNew Westminster, BC, CA
Full-time +1
Quick Apply

Do you want to make a difference in the lives of Canadians living with vision loss?.Vision Loss Rehabilitation Canada (VLRC).Our certified specialists provide client-centered rehabilitation, mobili...Show more

Assistant Manager

Foot LockerBurnaby, BC, CA
Full-time

Are you a game changer? Can you assist in leading your store team to provide extreme customer service including selling, employee management, customer relations, stock, visual merchandising, asset ...Show more

Pathologist Assistant

PHSANew Westminster, Greater Vancouver Regional District, British Columbia
Full-time +1

In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility sh...Show more

Assistant Superintendent

MatchBox Consulting GroupBurnaby, British Columbia
Permanent

Known for delivering thoughtfully designed, high-quality communities, this developer has built a strong presence across Metro Vancouver with a significant pipeline of projects in both planning and ...Show more

Operations Assistant

Curl BCBurnaby
Full-time +1

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer.All qualified applicants will receive consideration for employment w...Show more

Assistant Professor in Health Services Research

InsideHigherEdAll Cities, British Columbia, Canada
Full-time +1

The Faculty of Health Sciences at Simon Fraser University seeks a scholar whose program of research and teaching is focused on the intersection of health services, health policy, and health equity....Show more

 • Promoted

Production Data Admin

AFLSurrey, British Columbia, CAN
Full-time

AFL is a leader in the infrastructure landscape, delivering engineering, construction, and field services for critical infrastructure providers across Canada and the U.Our highly skilled and experi...Show more

Marketing Assistant

Focus AcquisitionsSurrey, BC, CA
Full-time
Quick Apply

We are a dynamic sales and marketing company located in the Surrey area.We are devoted to producing sales and exciting content locally for our clients in our area.If you are a vibrant, self-assured...Show more

Administrative Assistant

Miles Employment GroupCoquitlam, BC, CA
Temporary
Quick Apply

Administrative Support Specialist Tri-Cities, BC | 35–40 Hours/Week | Temporary with Permanent Potential Our client, a respected and deeply trusted service provider in the Tri-Cities community, is ...Show more

Sales Admin & Account Receivable Coordinator

Canda Six Fortune EnterpriseBurnaby, BC
Full-time +1

Canda Six Fortune Enterprise Co.Asian food products from the Pacific Rim and other regions of the world.We are currently expanding to include Sales Admin & Account Receivable Coordinator in our Sal...Show more

Laboratory Assistant

LifeLabsSurrey, BC, CA
Part-time

At LifeLabs, we are focused on our vision of building a healthier Canada! We are the largest community diagnostics laboratory in Canada with over 382 collection centres, 16 laboratories and service...Show more

Anaesthesia Assistant

Fraser HealthNew Westminster, British Columbia, CA
Full-time

In accordance with established standards of practice and guidelines, works under the direct clinical supervision of the Anaesthesiologist to provide technical support and clinical assistance in the...Show more

Assistant Controller

HouleBurnaby, BC, CAN
Full-time

A career that gives you purpose.A company that stands up for you.A team where you can be yourself.Sound too good to be true? This is life at Houle.We believe in empowering communities through local...Show more

Office Assistant

Vision Loss Rehabilitation CanadaNew Westminster, British Columbia, Canada
Full-time +1

This funded position through the Canada Summer Jobs Program offers the opportunity to gain meaningful experience and learn practical skills associated with working in an organization that provides ...Show more

Executive Assistant

BC HousingLOCATION: BURNABY, B.C
Full-time

Reporting to the VP, Information Management & Technology,the Executive Assistant is accountable for the efficient management of the Office of the Vice President (VP).The position provides executive...Show more

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Executive Assistant

Executive Assistant

BeedieBurnaby, BC
30+ days ago
Job type
  • Full-time
  • Permanent
Job description

Position Overview

As an Executive Assistant, you’ll provide high‑level, proactive administrative support to four senior executives within the Industrial Development and Construction group. This role is central to the effectiveness of the leadership team, requiring the ability to manage complex schedules, coordinate competing priorities, and anticipate needs across multiple leaders in a fast‑paced and dynamic environment. This trusted partner to the executives will be highly organized, detail-oriented, and comfortable navigating changing priorities, with a strong sense of professionalism and problem‑solving mindset. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and a readiness to handle the needs of the executives and the teams they oversee. This is an ideal opportunity for an experienced Executive Assistant who thrives in a high‑energy setting, enjoys supporting multiple senior leaders, and takes pride in enabling executive efficiency and business momentum. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities

Executive Assistance

  • Manage the day-to-day schedule of the Executive Vice President, Industrial Development and Construction, ensuring seamless coordination of meetings, appointments, deadlines, and priorities.
  • Serve as a trusted partner to the Executive Vice President by proactively planning, tracking, and managing business and personal commitments, relationships, and engagement strategies
  • Monitor, track, and maintain all critical business and personal dates, deadlines, and milestones to ensure timely action and follow‑through
  • Prepare the Executive Vice President for internal and external engagements —including leadership meetings, client interactions, partner/vendor discussions, events, and presentations – through briefing materials, background research, and logistics coordination
  • Provide comprehensive administrative support to additional executive leaders across the organization, ensuring responsive, high‑quality service delivery
  • Manage executive expenses, ensuring accuracy, policy compliance, and timely submission
  • Lead and support ad‑hoc initiatives and special projects as assigned, often involving cross‑functional collaboration and high levels of discretion

Office & Event Administration

  • Manage the Industrial business unit’s event calendar, ensuring accurate tracking, scheduling, and alignment with business priorities
  • Plan and coordinate holiday gift baskets and seasonal initiatives on behalf of the Industrial team
  • Act as the primary organizer for the annual broker event, including vendor management, logistics, communications, and onsite coordination
  • Track, manage, and coordinate Industrial sponsorships, ensuring visibility, compliance, and alignment with business goals
  • Conduct business‑related errands and support office operations through hands‑on administrative assistance
  • Support miscellaneous and ad‑hoc office projects as assigned, demonstrating flexibility, initiative, and problem‑solving skills

Travel Administration

  • Coordinate, track, and maintain all travel bookings for members of the Industrial executive team, ensuring alignment with meeting schedules, business priorities, and personal preferences
  • Prepare detailed travel itineraries, including flights, accommodations, ground transportation, meeting locations, and contingency plans.
  • Monitor and update travel logistics in Outlook, including real‑time adjustments, confirmations, and relevant documentation
  • Ensure all travel bookings comply with company policies, approval workflows, and budget guidelines.
  • Troubleshoot travel‑related issues proactively, including delays, cancellations, rebooking’s, and last‑minute travel needs
  • Support the reconciliation of travel expenses by ensuring accurate, timely submission of receipts and expense reports.
  • Collaborate with internal teams to ensure travel logistics are fully aligned with event planning, meeting coordination, and executive agendas

Desired Skills and Experience

  • A minimum of 3 years’ experience in an office management or administrative role
  • Post-secondary education (preferred)
  • Strong interpersonal skills and the ability to contribute effectively within a team environment
  • Ability to work efficiently and without constant supervision
  • Ability to multi-task and meet multiple objectives in short time periods
  • Ability to identify, assess and solve problems/issues independently and proactively
  • Strong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePoint.
  • Exceptional time management and organizational skills
  • Attention to detail
  • Excellent communication skills (oral and written)
  • Strong sense of integrity, professionalism and loyalty
  • Proactive, positive, and outgoing
  • Flexible and comfortable with ambiguity
  • Confidentiality and discretion on sensitive information
  • Experience working in a very fast-paced environment
$72,000 - $88,000 a year

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.