Payroll assistant Jobs in Pickering, ON

About the Company

Our client is a leading real estate company. They are looking for a Senior Property Accountant who will be responsible for full-cycle accounting for a portfolio of properties and to add value to the company’s Real Estate Services team and clients.

Why Work Here

• Hybrid Work Model and good WLB!
• Collaborative Teams: While corporate environments vary by branch, peer-to-peer relationships are highly rated. Coworkers are frequently described as approachable, knowledgeable, and easy to work with.
• Promotional Opportunities - The company is always looking at opportunities to promote people from within

About the Opportunity

What you will do on a monthly basis:

• Full understanding of all property specific processes and upkeep of pertinent information relating to specific properties. Provide accurate and timely financial information as required internally by management and other departments, and externally to the client.

Financial Statements

• Produce monthly Financial Statements in accordance with accounting standards and policies
• Utilize budgets and other tools to analyze variances
• Ensure all GST/HST and other legislated taxes and assessments are reconciled and remitted
• Property sales/turnover – final operating statements, funds distribution, HST reconciliation, closing of bank accounts, and any other relevant closing duties

Cash Flows/Cash Management

• Monitor cash positions with special attention to monthly mortgage payments, payroll billings, management fees, property taxes, GST/HST remittances, capital and leasing costs, and any other major monthly expenditures
• Surplus funds distributions to owners
• Monthly bank reconciliations

Accounts Payable/ Receivable / Administration

• Monitor and review mid-month and month-end receivables for accuracy, adjustments, and/or corrections
• Produce monthly rent roll/receivable report
• Annual property tax invoicing for tenants that do not pay monthly
• Monitor monthly sales reports and follow up on outstanding sales
• Support site in reconciliation and invoicing of tenants as due
• New property set up, analysis, and follow up of outstanding issues as required

What you will do on an annual basis:

• Operating Costs
• Complete year end operating cost adjustments and tenant billings for assigned properties within 90 days of operating year end
• Follow up with status of operating cost reconciliations for your portfolios

Operating Budgets

• Responsible for completing accounting portion of assigned budget files within assigned deadlines
• Follow up on status of budgets throughout the draft, revised, and final stages to ensure completion within the assigned deadlines
• Analyze coming years new budget for portfolio for changes to accounting treatment of various items
• Ensure new rental notices are sent to tenant for coming years operating budget approximately 45 days prior to commencement of the operating year

Training and Mentoring

• Assist in training property accounting staff in all property accounting cycles including procedures, processes, and review of property files
• Assist as a resource for property accounting staff to come to for guidance and direction for accounting and property related issues
• Assist in the overall management of the group through mentoring of property accounting staff
• Support ongoing training, developing, and mentoring of property accounting staff

About You

• Property Accountant / Senior Property Accountant with 3+ years of strong property accounting experience, ideally within a large commercial or retail portfolio.
• Complex recoveries
• CAM
• Taxes
• Large tenant populations
• Commercial and/or retail properties

Salary Range

$90,000 - $100,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #307116

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.