Implementation specialist Jobs in Pickering, ON

About the Opportunity

• Develop and maintain strong relationships with business partners while maintaining a thorough understanding of the mandate, strategic priorities, and short- and long-term plans as they relate to the procurement of goods and services. Collaborate with business partners to develop annual and long-term procurement strategies.
• Provide strategic procurement expertise, consultation, and advice throughout the procurement lifecycle, including:
  • Assess procurement requests from business areas and provide guidance to effectively identify and manage procurement-related risks.
  • Execute procurement requests on behalf of organizational stakeholders while ensuring all procurement activities comply with the ’s Procurement Policy, applicable legislation, trade agreements, and government directives.
  • Develop and draft procurement documentation, including RFx documents, evaluation criteria, response templates, evaluation guides, and related materials.
  • Lead business partners in defining procurement requirements, scopes, deliverables, and specifications, and provide ongoing guidance throughout the procurement process.
• Lead the development, implementation, and execution of the annual Procurement Plan.
• Lead complex, non-routine, high-profile, and other significant procurement initiatives, including facilitating evaluation processes, negotiating terms and conditions, coordinating contract awards, and investigating and resolving contractual issues with suppliers. Act as a second-level resource for the resolution of complex supplier and contractual matters.
• Educate business partners, including senior management, on procurement policies, procedures, and requirements. Provide ongoing guidance and direction on sourcing strategies, specification development, bid evaluation, contract management, bidder meetings, and other procurement-related activities.
• Mentor and coach Procurement Specialists and Contract Coordinators by providing guidance, supporting work prioritization, delivering training, and responding to operational and procurement-related inquiries.
• Assist the Manager with vendor relationship management and communications, including maintaining vendor contact information and analyzing supplier costs and expenditures.
• Support procurement research and analysis that informs the development of the annual corporate operating and expense budget.
• Prepare spending and financial reports, including analysis of historical actual expenditures against budget for various operating requirements.
• Maintain accurate and up-to-date information related to leases, contracts, renewals, and other contractual commitments.
• Support the development, tracking, and reporting of key Procurement performance metrics and measures.
• Provide recommendations and contribute to the optimization and continuous improvement of procurement and contract management processes. Perform quality assurance and control activities as required.
• Support change management initiatives and promote the adoption and effective use of procurement processes, systems, and tools.

About You

• Post-secondary degree in Business Administration, Commerce, Supply Chain Management, Strategic Sourcing, Procurement, or a related discipline.
• Minimum of five years of progressive procurement experience within a public-sector or regulated procurement environment, or equivalent relevant experience in project management, including the development and drafting of RFx documents for complex information technology, professional, and consulting services.
• Demonstrated ability to communicate effectively, both verbally and in writing, with internal and external stakeholders, suppliers, and customers at all organizational levels.
• Strong attention to detail, accuracy, and quality, with the ability to manage multiple priorities and deliver high-quality work within established deadlines.
• Strong organizational, analytical, and problem-solving skills, with a demonstrated ability to manage competing priorities and complex procurement activities.
• Self-motivated and results-oriented, with the ability to work effectively both independently and collaboratively within a team environment.
• Proficiency with Microsoft 365 applications, including Word, Excel, and PowerPoint.

Salary Range

$80,000.00 - $120,000.00 /year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #306529

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.