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Office coordinator • pickering on

Last updated: 2 days ago

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
CA$30.00–CA$35.00 hourlyCA$30.00–CA$35.00 hourly
Full-timeFull-time
Quick Apply

The responsibilities include, but are not limited to, the following:.Oversees staffing and ensures that each staff member understands the scope of his/her position and policies within the company, ... Show more

HR and Office Administrator

Inviro Engineered SystemsScarborough, ON, CA
CA$50,000.00–CA$65,000.00 yearlyCA$50,000.00–CA$65,000.00 yearly
Full-timeFull-time
Quick Apply

HR and Office Administrator Full Time Are you a motivated and passionate individual, eager to advance your career?.As one of Canada’s leading Mechanical/Electrical engineering firms, INVIRO i... Show more

Coordinator, Project

AeconScarborough, ON, CA
CA$60,000.00–CA$75,000.00 yearlyCA$60,000.00–CA$75,000.00 yearly

Come Build Your Career at Aecon!.Aecon delivers some of the most complex and impactful infrastructure — from transformative transportation networks to critical energy, industrial and nuclear progra... Show more

Parts and Production Coordinator

CSN Brimell/FormulaScarborough, ON
CA$60,000.00–CA$70,000.00 yearlyCA$60,000.00–CA$70,000.00 yearly
Full-timeFull-time

Entering/Closing Repair Orders.Greet customers in a friendly, professional, and efficient manner as they enter the body shop office and determine the nature of their visit.Answer incoming phone cal... Show more

Project Coordinator

Marketers on DemandScarborough, ON
CA$25.70 hourlyCA$25.70 hourly
TemporaryTemporary

MoD is partnering with a global leader in transportation and mobility solutions to hire a.In this role, you will provide administrative and operational support on large-scale, international infrast... Show more

Student Project Coordinator

AtkinsRéalisPickering
Full-timeFull-time

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups.We have been providing a wide range of services to the nuclear industry in Canada and around the world since for mo... Show more

Medical Office Assistant

WELL Health Technologies CorpToronto, Ontario, Canada, M1V 5P6
Part-timePart-time
Quick Apply

Entity: WELL Health Clinic Network Inc.Position Title: Medical Office Assistant.Shifts: Monday to Friday 8:30 AM – 4:00PM, Weekends may be required.WELL Health Technologies is an innovative technol... Show more

Project Coordinator and Designer, Mechanical

University of TorontoScarborough, ON, CA
Full-timeFull-time

UTSC:Design and Construction Management.University of Toronto Scarborough (UTSC).The University of Toronto Scarborough is a place of energy, enthusiasm and passion.Our commitment to inclusive excel... Show more

Project Coordinator

AeconPickering, ON, CA
CA$70,000.00–CA$90,000.00 yearlyCA$70,000.00–CA$90,000.00 yearly

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation.Th... Show more

Body Shop Estimator & Coordinator

Serpa Automotive GroupScarborough, Ontario, Canada
Full-timeFull-time
Quick Apply

Proud member of the Fix Auto Network.The Serpa Certified Collision Repair Centre, Proud member of the Fix Auto Network is looking to add an experienced.We're a Certified Collision Repair Centre (CC... Show more

Office Administration

Winters Technical StaffingScarborough, Ontario
CA$18.00–CA$22.00 hourlyCA$18.00–CA$22.00 hourly
PermanentPermanent

Our client is seeking a motivated and passionate individual to join t growing team.As an employee of one of Canada’s leading Mechanical/Electrical engineering and sustainability consulting firms, y... Show more

Receiving Coordinator

Warehousing & Distribution.Scarborough, ON, CA
CA$20.00–CA$24.00 hourlyCA$20.00–CA$24.00 hourly
Full-timeFull-time
Quick Apply

About the Role: We are seeking a highly organized and detail-oriented Receiving Coordinator to join our RMA department.The ideal candidate will manage the receipt, inspection, and organization of r... Show more

Project Coordinator (Nuclear)

Black & McDonald LimitedPickering, Ontario, Canada
CA$70,000.00 yearlyCA$70,000.00 yearly
Full-timeFull-time

Black & McDonald's Power Generation team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.The Pr... Show more

Experienced Printing Order Coordinator

ABL EmploymentScarborough, ON
CA$20.00–CA$25.00 hourlyCA$20.00–CA$25.00 hourly
Full-timeFull-time

Full Time Experienced Printing Customer Service/Order Coordinator Position.This growing printing company is looking for a detail-oriented Customer Service / Order Coordinator to support sales and p... Show more

OHS Coordinator - Mandarin required

CREATIVE INNOVATION INCPickering, ON, CA
CA$23.00–CA$26.00 hourlyCA$23.00–CA$26.00 hourly
Full-timeFull-time

Location: Pickering, ON Employment Type: Full-time, On-site.We are seeking a new graduate with an Occupational Health & Safety diploma to join our Pickering warehouse team.This role owns site O... Show more

Office 365 Solutions Architect

Randstad CanadaScarborough, Ontario, CA
TemporaryTemporary
Quick Apply

We are seeking a highly accomplished Office 365 Solutions Architect for an enterprise-level contract opportunity based in Toronto.In this role, you will take on a premier technical leadership and a... Show more

Health and Safety Coordinator

ADECCOScarborough, Ontario, CA
CA$65,000.00–CA$75,000.00 yearlyCA$65,000.00–CA$75,000.00 yearly
Permanent, Full-timePermanent, Full-time
Quick Apply

This role is ideal for a proactive safety professional who is passionate about fostering a safety-first culture, ensuring regulatory compliance, and supporting continuous improvement initiatives ac... Show more

Part-Time Education Coordinator

Oxford Learning Centres, Inc.Pickering, Ontario, Canada
Part-timePart-time

Part-Time Education Coordinator Wanted.Want to add rockstar to your job title? Searching for more meaning in your career? Look no further!.Gain valuable teaching experience! Work with kids and thei... Show more

Field Office Administrator

GHDWhitby, ON, Canada
CA$120,708.00 yearlyCA$120,708.00 yearly

Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way.Join our team of globally connected specialists to help solve complex ... Show more

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Dental Office Manager Assistant

Dental Office Manager Assistant

DentalZenWhitby, Ontario, Canada
30+ days ago
Salary
CA$30.00–CA$35.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description

The responsibilities include, but are not limited to, the following:


Staff Supervision:

  • Oversees staffing and ensures that each staff member understands the scope of his/her position and policies within the company, and that they receive appropriate and constructive criticism and/or training when necessary.
  • Acts as a liaison between Associates and patients.
  • Responds to conflict and provide conflict resolution.
  • Identifies and recognizes employees who may have successful career development opportunities in the company. Communicates this information to HR.
  • Assists the Office Manager in maintaining staff schedules, ensuring that a position is temporarily covered appropriately in the case of an absent staff member, and keeping an eye on reducing employee overtime as well (informing the Regional Office Manager when needed).
  • Call management - Ensures dental receptionists are managing calls effectively, returning calls, identifying training where needed.
  • Participates in the recruitment process with Human Resources, identifies staffing needs prospectively, and as they may arise. Helps to facilitate onboarding and training, and also participates in offboarding and dismissal protocol with Human Resources.

Operational Supervision:

  • Assists the Regional Office Manager in overseeing production and expenditure.
  • Opens and closes the office, as required.
  • Ensures inventory control and supports cost reductions.
  • Completes administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for insurance as required, working in the front desk, and dental assisting when needed.
  • Maintains patient data according to regulations and company policies, ensuring that records are stored securely and in compliance with privacy and security regulations.
  • Maintains a high level of professionalism in offices and motivates staff.
  • Maintains quality assurance with respect to dental procedures, customer service, sterilization techniques, and health standards. Ensures compliance with PHIPA, IPAC, and all relevant guidelines.
  • Represents office at corporate and management meetings, where required.
  • Provides management and corporate reports where necessary (including, but not limited to, production summaries, A/R aging reports, Write-off/adjustment reports, Collection/Deposit reports, inventory counts, new patient reports, etc.).
  • Ensures clinic is stocked and operational, communicating any needs to the Regional Office Manager.
  • Supports marketing and promotional initiatives.
  • Takes responsibility for the appearance and functionality of the office, ensuring a safe, professional, and clean environment.
  • Works with management across the company if assistance or insight is needed.

Patient Experience:

  • Sets the standard for communication with patients, responding efficiently and appropriately to patient needs and inquiries, and establishing relationships where possible.
  • Takes responsibility for the smooth and efficient flow of patients and handles any situation that may be slowing or stopping patient flow.
  • Manages patient scheduling and directs patient traffic flow. Oversees that new patient intake is completely full.
  • Presents treatment plans to patients when needed.
  • Educates patients whenever possible and appropriate and ensures that all staff members are educating patients appropriately.
  • Resolves patient issues in accordance with company policies and procedures, healthcare regulations, and dental board standards.