Document processor Jobs in Markham, ON

Who are we? Crozier is an employee-owned, leading consulting firm in the land development and building industry. Founded in 2004, Crozier’s growing team of professionals deliver civil, water resources, transportation, and structural engineering services, complemented by hydrogeology, environmental consulting, landscape architecture, utility infrastructure, and building science services. Headquartered in Collingwood, with offices in Burlington, Toronto, Bradford, and Guelph, Crozier supports the private sector across Ontario by advancing residential, industrial, commercial, institutional, recreational and First Nations projects. Crozier has been awarded esteemed top employer, leadership and business growth recognitions, including Canada’s Top Small & Medium Employers and the Report on Business ranking of Canada’s Top Growing Companies the last four consecutive years, as well as Southwestern Ontario’s Top Employers for the last three consecutive years. The firm continues to diversify with complementary services and expand its office presence geographically. Your Impact: We are seeking an experienced Contract Administrator (Municipal) to join our Construction Services team, supporting a broad range of municipal infrastructure projects across Ontario. This role focuses on the administration and oversight of construction contracts related to municipal servicing and infrastructure, including water and wastewater treatment, supporting land development projects. As a key member of the project delivery team, you will provide leadership during the construction phase of the project, ensure contractual compliance, maintain clear communication between all stakeholders, and contribute to the successful delivery of high‑quality municipal infrastructure projects. Demonstrated field-based work experience, along with construction management experience for projects involving vertical water and wastewater infrastructure, including pumping stations, force mains, watermains, and related works is essential for this role. How you will contribute to the team: Tendering, Cost Control & Document Management - Prepare and issue tender documents, manage bid closings, issue addenda, and assist with tender evaluations and recommendations. - Prepare cost estimates and administer securities, including quantity take‑offs and maintenance of costing databases. - Maintain effective document control systems and participate in quality assurance / quality control (QA/QC) processes. Construction Contract Administration & Field Services - Lead construction contract administration activities for multiple municipal infrastructure projects, ensuring compliance with contract documents, drawings, specifications, and applicable regulations. - Coordinate and lead site review teams, working closely with Project Managers, Engineers, and Field/Site Staff. - Chair and document pre‑construction, progress, and site meetings. - Oversee the preparation, review, and issuance of construction documentation, including: - Payment certificates and progress estimates - Change orders and claims negotiation - Site instructions and field reports - Deficiency lists and project close‑out documentation - Monitoring of schedules and budgets - Undertake site reviews as required, maintaining accurate and detailed site logs. - Liaise with contractors, municipal engineering staff, utilities, and regulatory agencies to resolve construction issues and discrepancies. - Interpret contracts and facilitate compliance with contract terms and the requirements of the scope of work. Agency & Technical Coordination - Understand and apply municipal, provincial, and federal regulations, standards, and guidelines applicable to municipal infrastructure construction. - Support design teams as construction representatives for projects involving water and wastewater infrastructure, including pumping stations, force mains, watermains, and related works. - Interpret engineering drawings, specifications, geotechnical and hydrogeological reports as they relate to construction implementation. Leadership, Mentorship & Safety - Train, mentor, and support Field Staff and Assistant Contract Administrators. - Establish and maintain effective working relationships with clients, contractors, internal teams, and municipal partners. - Champion health and safety on construction sites, ensuring compliance with Occupational Health & Safety legislation, WHMIS, and related requirements. What you bring: - C.E.T. certification with OACETT or P.Eng. designation with PEO (P.Eng. considered an asset). - Minimum 10 years of experience in civil construction field reviews and contract administration, with a strong focus on municipal projects. - Demonstrated experience working with municipalities and municipal infrastructure projects in Ontario. - Strong working knowledge of construction standards, specifications, materials, and contract administration practices. - Sound understanding of environmental, health and safety, and regulatory requirements associated with civil construction. - Excellent communication, organization, and interpersonal skills, with the ability to manage multiple projects and priorities. - Strong analytical, negotiation, and decision‑making skills, with a commitment to quality and professionalism. - Proficiency with Microsoft Office and construction documentation tools; experience with document control systems is an asset. - Valid Ontario Class G driver’s licence and access to a reliable vehicle. - Willingness to travel to project sites across Ontario, with occasional overnight travel as required. We offer: Innovative Benefits: Customizable health benefits packages including dental care, vision care, prescription coverage, and much more. Crozier offers RRSP matching, an Employee and Family Assistance Program, Parental-Leave Top Up, our unique First-Time Home Buyers’ Assistance Program, annual wellness allowance, and more. Career growth and professional development: It is our goal to provide programs that support our employee’s experience through personal and professional development. We offer paid professional development support and training, including a Lifelong Learning Assistance Program to support career pathways. Community Involvement: The foundation of our company was built on giving back to the communities where we live, work, and play. We actively support not-for-profit organizations in our communities, encourage employee involvement, and provide financial support to dozens of organizations each year. Crozier Social: With inter-office and company-wide events happening each week, there is always something fun to do at Crozier. We have a cycle of hockey, soccer, volleyball, and baseball teams, creative workshops, and book clubs that meet regularly. We organize special events like wine tastings, golf tournaments, games nights, boat cruises, and more! Salary range: $90,000 - $125,000 About the salary range: The range shown reflects what we typically offer for this type of role. When we make an offer, we consider the responsibilities of the position, market data, and internal equity to ensure consistency across our teams. Your actual offer will depend on your experience, skills, and alignment with the role. Vacancy status: This posting is for a new position. Crozier is committed to providing equal opportunity to candidates of all abilities. If you require accommodation, please contact our Human Resources team and we will work with you to provide accessibility support.