Program analyst Jobs in Toronto, ON

Job Description

Reporting to the Manager, Centre for Program Review and Accreditation, the Program Quality Consultant will lead aspects of major projects and continuous quality improvement initiatives across academic programs, including but not limited to accreditation, program reviews, PEQAB application submissions and the development and launch of new academic programs. This position also provides project management support for ongoing program initiatives, workflows and processes that will support growth and quality of academic program delivery.

The role manages the workflow of cyclical and new academic activity, including but not limited to HR Planning, the workload process and schedule planning for Academic Programs.

Responsibilities

• Lead implementation of quality improvement projects to advance the mandate of Michener’s Academic Programs
• Advise Academic Chairs and program teams on internal and external program development requirements.
• Provide project management for new program development to ensure established timelines are met, including tracking of progress, follow-up with academic Faculty representatives, and reporting to Academic Chair and Manager, CPRA
• Identify points of alignment across projects to create efficiencies and avoid duplication of work; identify and communicate activities potentially posing risks to current and other projects to management and stakeholders as needed
• Clearly identify deliverables to ensure continued collaboration for completion of projects
• Create, develop, implement and evaluate processes to improve and advance the mandate of the Academic Programs
• Coordinate the workflow and provide expertise to ongoing cyclical activity related to academic operations (e.g., HR Planning), including preparation and quality assurance of academic templates
• Collaborate with faculty, internal and external stakeholders in the implementation of project tasks essential to the completion of project deliverables
• Lead the accreditation process for all accredited academic programs, including establishing manageable timelines and delegating responsibilities through the lifecycle of an accreditation submission
• Prepare documents for external program approval submissions (e.g. PEQAB submissions and/or Accreditation Canada submissions)
• Track accreditation progress to ensure (annual or cyclical) submissions are accurate and timely
• Support the development of new processes and projects to improve and advance the mandate of the Academic Programs
• Support the analysis, development and optimization of institutional processes
• Compile data and produce analytical summaries to support decision making and strategic planning; make recommendations to streamline processes and mitigate potential problems
• Create clear, comprehensive communications for different stakeholder groups
• Represent the Centre for Program Review and Accreditation at various institutional meetings
• Lead the design and implementation of data visualization, dashboards, and reporting tools, using Power BI to deliver actionable insights.
• Design and implement data cleaning and transformation processes using Power Query
• Build and manage automated processes using Power Automate

Skills

The successful candidate must demonstrate:

• Ability to lead multiple projects within the portfolio, navigating competing priorities, prioritizing tasks as needed, and communicating with team members to ensure timelines are met to successfully achieve the department’s objectives
• Solid experience in project management, design and development, and application of change management principles
• Experience in identifying risks, potential problems and take action to course-correct as necessary during the life cycle of a project
• Strong critical thinking and problem-solving skills
• Ability to promote excellent working relationships with academic and non-academic staff.
• Advanced listening, verbal, and written communication skills, and an ability to negotiate with various people to arrive at a consensus.
• Excellent analytical skills and the ability to interpret data, metrics, and reports from a variety of databases, and translate complex information and processes for internal stakeholders.
• Collaborative leadership skills and the ability to motivate a project team to complete a project/goal/task.
• Strong report writing skills, government reporting experience preferred.
• Consensus-building skills; ability to promote excellent working relationships with both academic and non-academic staff and demonstrated ability in conflict resolution.
• Ability to anticipate challenging situations and proactively seek guidance from their direct manager or Michener leadership.
• Ability to organize, multi-task and prioritize day-to-day tasks (including inquiries) with minimal oversight/intervention.
• Be flexible, adaptable, resourceful and helpful in daily operations by assuming various roles as needed; be readily available to complete project activities in a timely and efficient manner, while successfully maintaining fluctuating workload
• Keep abreast of developments across the organization to ensure that the Manager and stakeholders are up to date on the status and progress of projects affecting operations

Qualifications

• Master’s degree in Higher Education, Education, or equivalent (Asset)
• Five (5) to nine (9) years of relevant post-secondary experience in continuous professional learning and/or academic planning and quality assurance processes. Including, but not limited to, program development, program review, and accreditation.
• Strong knowledge and experience working in continuous professional education, with experience in post-secondary program development and quality improvement is an asset.
• Experience working in postsecondary quality assurance, including familiarity with Post-secondary Education Quality Assessment Board (PEQAB) and Accreditation Canada within an Ontario Context is an asset.
• Excellent knowledge of educational systems, standards and best practices, coupled with an ability to analyze complex information, identify problems, and make judgements to adapt ideas to the institutional QA mandate and culture.
• Excellent computer software skills (especially MS Office, and data analysis programs)
• Advanced Excel skills including Power Query, VLOOKUP, XLOOKUP, INDEX/Match, Pivot tables
• Experience in building and managing automated processes using Power Automate
• PMP certification (Asset)

Additional Information

Why join Michener?

Working at The Michener Institute means that you are building a career alongside some of the most talented and inspiring healthcare professionals and educators in Canada. Michener is integrated with UHN, Canada’s #1 hospital and the world’s #1 publicly funded hospital, and offers a wide range of benefits, programs and perks, allowing you to find value where it matters most to you now and throughout your career at Michener.

• Extended Health Care (including paramedical) coverage
• Dental coverage
• Employee Assistance Program
• Disability and Life Insurance
• Maternity and Parental Leave Top-Up
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Professional Development funding for courses, conferences, seminars, and textbooks
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gym, etc.)

Job Post Closing Date: Until filled

Qualified applicants are invited to submit a detailed resume and cover letter.

For further information on The Michener Institute, please visit our website at www.michener.ca.

The Michener Institute is publicly funded by the Ministry of health and is a respectful, caring and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity.

We offer accommodation for applicants with disabilities during the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

While we thank all applicants only those selected for an interview will be contacted.