Proposal coordinator Jobs in Toronto, ON

Full-Time Permanent

Join a relationship-based school community where your work is valued, your growth is supported, and collaboration is part of everyday work. At The York School, a co-educational independent school in midtown Toronto offering the International Baccalaureate from Junior Kindergarten to Grade 12, you will work alongside dedicated colleagues in an environment grounded in Challenge, Community and Curiosity. Every role contributes to the school’s mission by helping create an environment where students feel known, challenged and supported.

If you are energized by meaningful work, strong relationships, and continuous growth in a forward-thinking school environment, we invite you to explore this opportunity.

Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment.

JOB PURPOSE

Reporting to the Community Engagement & Events Manager, the Events Coordinator is responsible for planning, coordinating, and supporting a diverse range of school events that foster community engagement and reflect The York School's standards of excellence. Working collaboratively with the Community Engagement & Events Manager, the role supports the delivery of exceptional school-wide events while taking responsibility for assigned event portfolios. The Events Coordinator also supports facility rentals and broader External Relations initiatives, contributing to the overall success of the department.

KEY RESPONSIBILITIES

• Plan, coordinate, and execute a diverse range of school events, ensuring exceptional experiences that align with The York School's standards, objectives, and budget expectations

• Work collaboratively with the Community Engagement & Events Manager to support larger, more complex school-wide events, while coordinating other events across the school to ensure consistency and excellence in execution

• Manage assigned event responsibilities, including logistics, budgets, timelines, and vendor relationships, collaborating with internal departments and external partners to ensure seamless execution

• Maintain regular communication with the Community Engagement & Events Manager throughout the event planning process to ensure alignment, quality, and consistency

• Collaborate with the Community Engagement & Events Manager to enhance event practices, identify efficiencies, and continuously improve the school-wide event experience

• Provide support for school facility rentals and broader External Relations initiatives as needed, contributing to departmental and school-wide priorities

• Other duties as assigned

QUALIFICATIONS AND SKILLS

• Post secondary education in Event Management or a related field

• Minimum 2+ year of relevant experience in event planning, coordination, or management

• Demonstrated ability to plan and execute events, manage competing priorities, and meet deadlines in a fast-paced environment

• Strong organizational and project management skills, with exceptional attention to detail and accuracy

• Excellent written, verbal, and interpersonal communication skills, with the ability to build positive relationships with a range of stakeholders

• Strong problem-solving skills, sound judgment, and the ability to anticipate challenges and respond effectively under pressure

• Dedicated to delivering exceptional event experiences with a strong commitment to service excellence

• Ability to work both independently and collaboratively as part of a cross-functional team

• Proficiency in a technologically rich school environment, with experience using Google Workspace considered an asset

• Valid Ontario driver's licence considered an asset.

EMPLOYEE COMPETENCIES

At The York School, we seek individuals who demonstrate the following core and role-specific competencies:

• Flexibility & Adaptability

• Breadth of Contribution

• Relationship Focused

• Service Orientation

• Communication & Collaboration

• Inclusivity

• Integrity & Trust

• Technical Expertise in Area of Discipline

WORKING REQUIREMENTS

This is an on-site role requiring presence on campus five days per week and meaningful engagement in our collaborative school community.

WHAT WE OFFER

The target hiring range for this position is $60,000 - $68,000 annually. Placement within the range is determined by job-related skills, experience and education.

Within the Greater Toronto Area, The York School is among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan. Learn more about the benefits of working at The York School.

THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND ACCESSIBILITY

The York School is committed to an inclusive and accessible workplace and welcomes applications from all qualified candidates, including those from equity-deserving communities. We value the diverse perspectives and experiences that strengthen our school community.

Accommodation is available upon request throughout the recruitment and selection process.

HOW TO APPLY

If York’s values of Challenge, Community and Curiosity resonate with you, and you are motivated to contribute to a high-performing, relationships-based learning environment, we encourage you to apply.

Please submit your application online. Review of applications will begin on November 9, 2026 and will continue until the position is filled.

This posting is for an existing vacancy.

Artificial intelligence may be used during the initial screening call to assist with note-taking. All hiring decisions are made by the hiring team.

All offers of employment are conditional upon a successful criminal record check with vulnerable sector screening, verification of education and employment history, satisfactory reference checks, and a review of publicly available online information in accordance with school policies.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.