Proposal coordinator Jobs in Toronto, ON

Date Posted: 10/19/2026
Req ID: 50603
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Anesthesiology & Pain Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00052975
Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Anesthesiology & Pain Medicine is a hub of excellence, innovation, and very high in academic productivity. We are the leading department of anesthesia in the country, and amongst the leading departments in the world. We are an assembly of over 640 members; faculty and trainees combined who are dedicated to providing outstanding clinical care for every patient across the city and the province and to constantly improving care through relentless innovation. We are advancing medical education to better support our community of learners, including patients, students, residents, fellows and faculty.

As Program Coordinator, Anesthesia Residency Program, you will work collaboratively to support our residency education programs. Drawing upon your excellent communication skills and keen attention to detail, you will serve as a central facilitator, frequently liaising with trainees and faculty to provide program administrative support for over 100 residents. Your strong organizational skills and technical proficiency, and adeptness at working with online course materials, assessments and evaluations are key to the successful delivery.

Your responsibilities will include:

• Responding to enquiries and providing detailed information to students and residents on program and/or course requirements
• Ensuring hospital administrators follow medical education requirements, guidelines, and procedures
• Checking program, application, and Royal College training requirements and supporting documentation for accuracy and completeness
• Coordinating program, course, examination, interview, and meeting schedules and activities
• Drafting routine correspondence and updating records and web content
• Maintaining course, program, and student information in student information systems and databases

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum two years of program coordination and student services experience in a university or teaching hospital environment
• Demonstrated experience coordinating education program administration and ensuring program requirements, guidelines, and procedures are adhered to
• Demonstrated experience coordinating examination timetables, program schedules, and related program activities
• Demonstrated experience checking, verifying, and maintaining the accuracy and completeness of program, application, and student records and documentation
• Experience providing front-line support to students, residents, faculty, academic leaders, committees, and other stakeholders
• Experience coordinating meetings and committee support, including schedules, agendas, materials, minutes, and follow-up items
• Experience supporting events and implementing virtual meeting platforms
• Experience drafting correspondence, maintaining databases, and generating reports
• Advanced proficiency with MS Office Suite, student information systems, learning management systems, videoconferencing platforms, and related administrative technologies
• Strong communication and interpersonal skills, with tact, diplomacy, and the ability to respond to enquiries with clarity and professionalism
• Strong organizational and time-management skills, with the ability to manage competing priorities, meet deadlines, and adapt to changing demands
• Excellent analytical and problem-solving skills, with the ability to work independently and collaboratively

Assets (Nonessential):

• Experience with medical education curriculum processes
• Experience working with POWER, Elentra, Quercus, MEDSIS, OATS

To be successful in this role you will be:

• Adaptable
• Communicator
• Proactive
• Problem solver

This is a term position until June 2028.

Closing Date: 10/27/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: medhr@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.