Proposal coordinator Jobs in Toronto, ON

DCM is a leading Canadian tech-enabled provider of print and digital solutions that help simplify complex marketing communications and operations workflow. DCM serves over 2,500 clients including 70 of the 100 largest Canadian corporations and leading government agencies. Our core strength lies in delivering individualized services to our clients that simplify their communications, including customized printing, highly personalized marketing communications, campaign management, digital signage, and digital asset management. From omnichannel marketing campaigns to large-scale print and digital workflows, our goal is to make complex tasks surprisingly simple, allowing our clients to focus on what they do best.

The Role

Winning work starts with a great story and a rock-solid plan. As a Proposal Delivery Manager, you will lead the full proposal lifecycle, from go/no-go and strategy through to content creation and writing, reviews, approvals and final submission. You will turn complex client requirements and cross-functional input into clear, persuasive, compliant proposals that showcase DCM’s capabilities and help our sales teams win.

This is a hybrid role working a minimum of 3 days per week in our Toronto office. There is an added flexibility to work out of our Brampton location instead if preferred.

Key Responsibilities

• Own the proposal from kickoff to finish line, leading RFP, RFI and other customer response projects through strategy, development, approvals and submission
• Read between the lines of client requirements, clarify deliverables and build practical project plans, timelines and milestones that keep every contributor on track
• Bring the win strategy to life by writing, editing and formatting compelling executive summaries, technical responses and supporting materials
• Partner with Sales and SMEs across the organization to gather the right information at the right time
• Turn technical and business input into clear, client-focused messaging that highlights DCM’s value, differentiators and competitive advantages
• Keep quality high and surprises low by checking every submission for accuracy, consistency, readability, brand alignment, compliance and completeness
• Manage multiple proposals and competing priorities without losing sight of the details, the deadline or the bigger strategic picture
• Identify and communicate risks early, coordinate reviews and approvals, and deliver polished submissions through email and electronic procurement platforms
• Build smarter ways of working by maintaining reusable content, templates, best practices, proposal records and submission metrics, including win/loss data
• Stay curious about proposal trends, AI tools and new approaches that make our content sharper, our process faster and our submissions stronger

Skills & Experiences

• Bachelor’s degree with 3+ years of experience in proposal writing, bid management or technical writing within Sales, Marketing or Business Development departments
• Exceptional writing, editing and proofreading skills, with a talent for making complex information clear, persuasive and easy to absorb
• Strong project management instincts, excellent attention to detail and the ability to calmly juggle multiple high-stakes deadlines
• Confident communication and collaboration skills, with the ability to bring busy stakeholders together and keep work moving
• Experience working with sales teams and responding to RFPs and RFIs; public and private procurement platforms are an asset
• The ability to synthesize technical, operational and commercial information into a cohesive client story
• Advanced proficiency in Microsoft Word, PowerPoint and Excel, plus strong document formatting and layout skills
• Hands-on experience using AI tools for content development, refinement and market research
• Familiarity with CRM systems and proposal management platforms such as Loopio, Qvidian, Responsive/RFPIO or Inventive is an asset
• A curious, solutions-first mindset. You spot gaps, adapt quickly, improve the process and take pride in producing work that is built to win
• Prior experience in print, business communications, marketing services or a related industry is an asset

What we offer

• Comprehensive healthcare, dental, and vision coverage for you and family
• Tuition reimbursement to invest in your growth and career development
• Collaborative and supportive work environment where your ideas are valued and your impact is visible

Compensation

$80,133 - $100,166 CAD per year

The compensation range listed reflects the expected compensation for the role. Actual compensation will be determined based on individual skills and experience.

DATA Communications Management Corp. (DCM) is committed to equal employment opportunity, employs and does not discriminate against all qualified persons without regard to race, colour, religion, national origin, sex, age, disability, or any other classification protected by applicable federal and provincial laws. Should you require any accommodation throughout the recruitment and selection process, please get in touch with us through the form at the bottom of the page ( so that we can ensure your equal participation.

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