Proposal coordinator Jobs in Saint John, NB

Responsibilities

• Coordinate and track daily labour hours, including cost coding, detailed work descriptions, and attendance notes (., absences, sick time)
• Prepare and submit daily payroll and material distribution documentation
• Maintain accurate records of materials, equipment, and subcontractor costs
• Review project scopes and assist with coordinating and scheduling
• Support weekly cost tracking and reporting across lump sum, budget, and time & material projects
• Assist site foremen with the preparation of quotes and estimates (cost-plus and lump sum)
• Track, manage, and return rental equipment
• Monitor PPE inventory levels and coordinate procurement from internal and external suppliers
• Engage with clients to support Change Orders (COs) and Purchase Orders (POs)
• Review and provide additional details for Purchase Orders as required by administration
• Support monthly work order close-out by reviewing W1 lists
• Maintain project documentation in Procore, including daily logs, photos, and progress updates
• Assist with issuing and tracking purchase orders and subcontracts

• Coordinate and track RFIs, shop drawings, and project correspondence as required

Technical Requirements

• Post-secondary education in construction, engineering technology, or a related field (community college preferred)
• Up to 5 years of experience in a construction or industrial environment (co-op or internship experience considered)
• Strong proficiency in Microsoft Excel and ability to learn project management software (., Procore)
• Basic understanding of construction processes, cost tracking, and project coordination principles is an asset
• Ability to learn and manage project financials with accuracy and attention to detail

Business Requirements

• Strong organizational and time management skills, with the ability to manage multiple small projects simultaneously
• Detail-oriented with a high degree of accuracy in financial tracking and reporting
• Ability to interpret and support budgeting, cost tracking, and forecasting activities
• Proactive approach to problem-solving and continuous improvement
• Comfortable working in a fast-paced, field-based environment with shifting priorities

Cultural Requirements

• Outgoing and personable, with strong communication and relationship-building skills (both internally and with clients)
• Team-oriented mindset, with the ability to collaborate effectively with foremen, tradespeople, and administrative staff
• Adaptable and eager to learn, with a willingness to take initiative and grow within the organization
• Strong work ethic and accountability in a field-driven environment
• Positive, professional attitude aligned with OSCO Construction Group’s values and commitment to quality

As a member of the OSCO Construction Group, FCC offers a comprehensive compensation package, including health and dental coverage, life insurance, RRSP and TFSA options. Additional offerings include educational scholarships for dependents, health and wellness programs, and team events.