Proposal coordinator Jobs in Markham, ON

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

Your Opportunity

Stantec is seeking a Project Coordinator to join our Program Management team. The ideal candidate will have up to three years of experience on a project management team, supporting the successful delivery of major capital projects.

You will work within our Ontario team alongside project managers, coordinators, engineers, and project controls specialists across multiple business centers. Current projects are diverse and include owner’s representative work in transit, advanced education, water, healthcare, power, airports, and civic sectors, as well as coordination of Stantec design and design/build assignments.

Your Key Responsibilities

• Support senior project managers in day-to-day project coordination and management activities in alignment with Stantec’s PM framework.

• Assist in developing, updating, and monitoring project schedules and budgets, including tracking costs and financial performance.

• Gather, analyze, and distribute detailed and summary project management reports.

• Facilitate change management processes and ensure adherence to client standards and Stantec internal procedures.

• Manage project documentation, including tracking, meeting minutes, RFIs, submittals, change logs, and other communication tools; fulfill document control responsibilities as required.

• Attend project meetings, record key discussions, and distribute minutes.

• Provide general project and office support to ensure smooth team operations.

• Assist in coordinating multiple projects simultaneously, supporting cross-functional teams of project managers, engineers, and specialists.

Your Capabilities and Credentials

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) and willingness to learn new software tools as required.

• Experience with project management methodologies and tools such as Primavera, MS Project, SharePoint, Oracle (preferred).

• Strong analytical and problem-solving abilities.

• Detail-oriented and resourceful.

• Ability to manage multiple priorities and assignments.

• Excellent written and verbal communication.

• Able to work independently and collaboratively.

• Positive attitude with strong relationship-building skills.

• Willingness to travel within Ontario for project-related work (preferred).

Education and Experience

• Minimum 3 years of engineering or project management experience, or equivalent education and experience.

• Technical degree, diploma, or certificate in a related field, or equivalent combination of education and experience.

• Experience in Architecture, Engineering, or Construction (AEC) is preferred.

Typical office environment working with computers and remaining sedentary for periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

#ProjectManagement

Pay Range:

• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$61,900.00 - $86,700.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: Canada | ON | Markham
Organization: 1262 Transpt-CA PMCM-Markham ON
Employee Status: Regular
Business Justification: New Position
Travel: Yes
Schedule: Full time
Job Posting: 24/04/2026 03:04:30
Req ID: 1005242