Proposal Coordinator (In-Office)

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario Business Development team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Duties and responsibilities include but are not limited to :

• Leading the proposal production process (with oversight of Proposal Manager).
• Work with multiple stakeholders to coordinate and prepare proposal responses to Expressions of Interest (EOI); Requests for Qualifications (RFQ);

Requests for Proposal (RFP); and Requests for Information (RFI),

Responsible for reviewing and interpreting RFP and RFQ documents and determining requirements for successful proposal submission.

Liaise with client contact regarding proposal deliverables.

Write, proofread, edit and format proposal content which may include adapting existing content, boilerplates (in consultation with proposal manager) to ensure a cohesive proposal.

Ensure each proposal submission is submitted within the established deadline.

• Collaborate with Marketing and Communications team for graphics / visuals for proposal submissions
• Create, maintain and update library with standard marketing materials such as project profiles, resumes, etc.
• Support ad-hoc business development initiatives such as preparing marketing materials for client presentations as required
• Proposal Coordinator monitors and identifies opportunities on public portals and notifies the Division Managers of opportunities.
• Assist with document control and management to support various pursuits
• Other duties as assigned

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

Degree or Diploma from an accredited post-secondary institution

WORK EXPERIENCE REQUIREMENTS

• 1-2 years of marketing / business development / proposal or related experience, preferably in the Engineering or Construction industry
• Writing, Editing and Proof-reading skills with strong attention to detail
• Excellent organization and time management skills with ability to work on multiple initiatives and adhere to submission deadlines
• Superior communication skills and ability to work as part of team

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Proposal coordination in a construction setting is an asset
• Proficient user of MS Office (Word, Excel, PowerPoint, Visio) and PDF editing software

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

Long-term stability

Team events and outings year-round

Collaborative and supportive work culture

Ongoing investment in training and development

A family business with family values

Interesting and challenging work