Proposal Coordinator (In-Office)

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario Business Development team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. Duties and responsibilities include but are not limited to:

• Leading the proposal production process (with oversight of Proposal Manager).
• Work with multiple stakeholders to coordinate and prepare proposal responses to Expressions of Interest (EOI); Requests for Qualifications (RFQ); Requests for Proposal (RFP); and Requests for Information (RFI),
• Responsible for reviewing and interpreting RFP and RFQ documents and determining requirements for successful proposal submission. Liaise with client contact regarding proposal deliverables.
• Write, proofread, edit and format proposal content which may include adapting existing content, boilerplates (in consultation with proposal manager) to ensure a cohesive proposal. Ensure each proposal submission is submitted within the established deadline.
• Collaborate with Marketing and Communications team for graphics/visuals for proposal submissions
• Create, maintain and update library with standard marketing materials such as project profiles, resumes, etc.
• Support ad-hoc business development initiatives such as preparing marketing materials for client presentations as required
• Proposal Coordinator monitors and identifies opportunities on public portals and notifies the Division Managers of opportunities.
• Assist with document control and management to support various pursuits
• Other duties as assigned

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Degree or Diploma from an accredited post-secondary institution

WORK EXPERIENCE REQUIREMENTS

• 1-2 years of marketing/business development/proposal or related experience, preferably in the Engineering or Construction industry
• Writing, Editing and Proof-reading skills with strong attention to detail
• Excellent organization and time management skills with ability to work on multiple initiatives and adhere to submission deadlines
• Superior communication skills and ability to work as part of team

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Proposal coordination in a construction setting is an asset
• Proficient user of MS Office (Word, Excel, PowerPoint, Visio) and PDF editing software

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

• Long-term stability

• Team events and outings year-round

• Collaborative and supportive work culture

• Ongoing investment in training and development

• A family business with family values

• Interesting and challenging work