Proposal coordinator Jobs in Pickering, ON

Date Posted: 09/30/2026
Req ID: 50384
Faculty/Division: UofT Scarborough
Department: UTSC:Facilities Management
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00059313
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

In the Facilities Management department, we take pride in our buildings and grounds and provide a welcoming, service-oriented, clean and safe environment for our students, faculty and staff. Our mission is to facilitate the Academic Mission of Excellence in Research and Teaching by providing a safe, clean, healthy, comfortable and sustainable environment for students, faculty, staff and visitors.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

The Project Coordinator and Designer provides project coordination and design support for capital and renewal projects undertaken by the Facilities Management Department. Working under the direction of the Manager of Facilities Assets & Utilities Planning, the role supports projects from planning and design through tendering, construction and close-out.

The incumbent supports project management activities, including coordinating consultants and stakeholders, managing assigned project tasks, and assisting with construction administration such as site reviews and documentation. Responsibilities also include design investigations, preparation of tender and permit document sets, and development and coordination of electrical system designs.

The role works collaboratively with internal clients and stakeholders to develop responses to varied and complex program requirements. This includes space program analysis, test fits, layouts, data sets, 3D models, and supporting documentation. The Project Coordinator and Designer also assist in maintaining coordinated project documentation and materials across multiple capital projects.

Your responsibilities will include:

• Liaising between stakeholders and/or contractors
• Producing technical documentation and CAD drawings for approval
• Developing technical specifications for inclusion on CAD drawings
• Liaising with clients to ensure designs reflect operational requirements
• Checking the accuracy and compatibility of design elements
• Developing viable design solutions and artistic renderings

Essential Qualifications:

• Advanced college diploma in technology, engineering or related field, or an acceptable equivalent combination of education and experience.
• Minimum four years of related experience in Institutional design with an emphasis on complex interior projects.
• Sound knowledge and demonstrated experience of architectural, technical and graphic representation and graphic layout is required.
• Demonstrated ability to create 3D modelling at an intermediate level in Sketchup, AutoCad, or other similar software.
• Demonstrated ability to design and layout graphic materials for presentation and/or publication.
• Demonstrated experience in planning and design of systems furniture.
• Experience in the review of specifications, shop drawings and site (field) review of projects during construction.
• Demonstrated success in building collaborative relationships with internal and external stakeholders.
• Excellent computer skills including AutoCAD with experience in the preparation of architectural drawings, Google Sketchup, Microsoft Office, Excel and Adobe Creative Suite (InDesign, Illustrator, Photoshop).
• Strong interpersonal and verbal and written communication skills.
• Exceptional attention to detail with the ability to generate new ideas.
• Must have a passion for quality and design excellence, artistic ability.
• Strong organizational and analytical skills
• Evidence of leadership, initiative, diplomacy and excellent judgement.
• Ability to set priorities and targets and to meet deadlines in relation to frequently changing demands.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience with Laboratory and Classroom design is desirable.
• Professional Degree in Engineering with ability to track towards P.Eng. licensure strongly preferred.

To be successful in this role you will be:

• Accountable
• Communicator
• Multi-tasker
• Problem solver
• Team player

Notes:

• This is an 18-month term position.
• The hours of work for this position are: Monday - Friday, 8:00 am to 4:15 pm.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 10/08/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Engineering / Technical
Divisional HR Office Email: humanresources.utsc@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.