Invoice Coordinator

Summary :

The Property Services Invoice Coordinator is responsible for overseeing and coordinating the efficient processing of all invoices related to Commissionaire Security Services and Fuel Services. This role ensures accurate validation, entry and resolution of invoices while maintaining strong relationships with internal teams and external suppliers. The coordinator plays a key role in supporting financial operations and ensuring timely and accurate accounts payable processes.

Key Duties and Responsibilities :

• Review and validate incoming invoices for accuracy, completeness and compliance.
• Oversee invoice validation mailbox ensuring timely responses are provided to resolve issues or concerns.
• Input invoices into the financial database in a timely and accurate manner.
• Identify and resolve discrepancies or issues with invoices in coordination with internal departments and external suppliers.
• Maintain effective communication with suppliers, internal stakeholders and departments to resolve invoice related inquiries.
• Provide invoices to appropriate buyer of service for review ensuring timely validation and processing of all invoices.
• Support required financial reporting by providing accurate invoice data.
• Create, maintain and organize required documentation related to invoices, purchase orders, call-ups and other supporting records to ensure audit readiness and compliance.
• Continuously evaluate processes and recommend improvements to enhance efficiency and accuracy in invoice management.
• Assist with creating and updating call-up documents as needed, identifying invoice issues, and resolving them with suppliers and the client.

Key Skills and Competencies :

Additional Requirements :

This is a contract, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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