The Langley School District is situated on the traditional unceded territories of the Matsqui, Kwantlen, Katzie, and Semiahmoo First Nations. At Langley School District, we prioritize student success through a holistic approach to education, valuing both academic achievement and personal growth. Our dedicated team of educators, support staff, and administrators work collaboratively to create dynamic learning experiences that inspire curiosity, critical thinking, and creativity.

Joining our team means becoming part of a supportive community that celebrates diversity, innovation, and collaboration. Whether you're a seasoned educator or embarking on your journey in the field of education, Langley School District offers ample opportunities for professional growth and development.

Collaboration is key in this role, as you work closely with District Administrators and Managers to align procurement efforts with organizational goals. Building and maintaining positive vendor relationships is essential, as you will engage with different teams to secure timely deliveries and maintain service levels. From reviewing requisitions to negotiating prices and terms, you will ensure adherence to purchasing policies while optimizing value for the District.

Reporting to the Chief Information and Technology Officer (CIO), the Information Technology Services Coordinator performs a variety of support services to Information Technology Services, Vendors, and Staff.

POSTING DETAILS

Position - Information Technology Administrative Coordinator.

Start Date - As soon as possible (flexible)

Schedule - Full time Term

Location - Information Technology Building

DUTIES & RESPONSIBILITIES

Coordinates communication and activities between vendors, and IT

Provides backup training and support for the student information system.

Coordinates higher-level support services for end users.

Responsible for maintaining inventory of assets .

Coordinates and executes the deployment and management of all district mobile phones

Coordinates the recovery of all company assets when employees are on leave, resign, or retire from the district.

Liaises between IT and HR to confirm and communicate the eligibility of device deployment.

Monitors Helpdesk ticket resolutions

Coordinates the shipping and receiving process of all district IT orders.

Maintains licenses and upgrade schedules.

Schedules appointments / meetings and maintains a calendar for the CIO, and IT managers.

Makes arrangements for departmental, committee, and in-service meetings including location selection and notifying participants.

Maintains record of departmental budget accounts and reconciles manager p- cards.

Reconciles monthly general ledger report for departmental staff .

Maintains adequate inventory of office / department and general supplies, ensures accuracy of incoming orders and submits discrepancy reports.

Responsible for the Apple App reconciliation and chargebacks.

Responsible for the departmental purchase orders.

Schedules appointments / meetings, including travel, food, refreshments, and room arrangements for staff including off-site preparations.

Registers staff and managers for conferences.

Maintains IT documentation and procedures.

Maintains absentee records for departmental staff.

Attends meetings and takes minutes as required.

Receives, sorts, and distributes in-coming mail.

Composes routine correspondence as required .

Answers inquiries and relays messages from staff, parents, and public by telephone or in person.

Performs other assigned comparable duties which are within the scope of knowledge, skills, and abilities required by this class specification.

Produces, files and maintains a variety of confidential and non-confidential materials such as correspondence, requisitions, reports, financial records, program expenses, forms , surveys and student applications.

REQUIRED QUALIFICATIONS

A diploma in Business Administration including / supplemented with 70 w.p.m., bookkeeping and office procedures plus two (2) years related experience, or an equivalent combination of education and experience.

Working knowledge of the Student Information System

Ability to configure and manage Apple iOS devices.

Ability to work with constant interruptions and to meet deadlines.

Good knowledge of business English, punctuation, and spelling.

Proficient use of a wide range of computer applications, e.g., Excel, Word and Office 365 suite.

Ability to determine, judge, and select appropriate course of action within limits of established methods and procedures.

Ability to communicate effectively using tact and discretion when handling contacts of a difficult or specialized nature to resolve problems.

Ability to maintain attention to detail for periods of sustained duration.

Working knowledge of technical terminology related to Information Technology Services.

Physical ability to perform the required duties.

For your application to be considered, all required documents must be included :

Resume and cover letter

Copies of any relevant post-secondary degree / certificates / diplomas.

Email addresses for a minimum of three references (ideally, former supervisors from your most recent / relevant role)

Proof of high school graduation (or completion of other post-secondary education)

PLEASE NOTE

In accordance with the Criminal Record Review Act, successful applicants will be required to consent to a Criminal Record Check prior to employment.

We thank you for your interest in the Langley School District; however, only those persons selected for interviews will be contacted.