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Administration Jobs in Coquitlam, BC

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Administration • coquitlam bc

Last updated: 1 day ago

Project Administrator

Arctic Arrow GroupSurrey, BC, CA
CA$47,840.00–CA$54,080.00 yearlyCA$47,840.00–CA$54,080.00 yearly
Full-timeFull-time
Quick Apply

Reporting to the Director, Finance & Administration and Project Controller (PCA), and working with the Payroll and Accounts Receivable Departments at Head Office (Abbotsford), the Project Admin... Show more

Senior Contract Administrator

Aplin MartinSurrey, BC, CA
CA$90,000.00–CA$120,000.00 yearlyCA$90,000.00–CA$120,000.00 yearly
Full-timeFull-time
Quick Apply

About Us Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality... Show more

L2 Duty Technical Support Engineer

SippysoftBurnaby, British Columbia, Canada
RemoteRemote
Full-timeFull-time
Quick Apply

Internet Telephony (VoIP) providers.Sippy Softswitch delivers a complete network management solution for VoIP carriers on a single platform.This call-control software package enables service provid... Show more

Contract Professional - Capital Infrastructure

MatchBox Consulting GroupBurnaby, British Columbia
TemporaryTemporary

Senior Contract Professional – Capital Infrastructure Projects.Occasional site visits within BC.MatchBox Consulting Group is seeking an experienced.British Columbia's largest utility providers.This... Show more

Administrative Assistant

Randstad CanadaSurrey, British Columbia, CA
CA$30.00 hourlyCA$30.00 hourly
Full-time +1Full-time +1
Quick Apply

Are you an organized, detail-oriented, and proactive administrative professional looking to take the next big step in your career with an industry-leading organization in Surrey, BC? We are activel... Show more

Intermediate Civil Technologist

PRI ConsultantsSurrey, British Columbia, Canada
Full-time +1Full-time +1

Intermediate Civil Technologist.Civil engineering design, drafting, and field delivery for PRI's project portfolio.PRI is a multidisciplinary engineering and environmental consultancy delivering in... Show more

Systems Administrator II

HouleBurnaby, BC, CAN
CA$75,000.00–CA$95,000.00 yearlyCA$75,000.00–CA$95,000.00 yearly
Full-timeFull-time

A career that gives you purpose.A company that stands up for you.A team where you can be yourself.Sound too good to be true? This is life at Houle.We believe in empowering communities through local... Show more

Facilities Administration Coordinator

BC HousingCOQUITLAM, BC
CA$55,203.10–CA$62,584.80 yearlyCA$55,203.10–CA$62,584.80 yearly
Full-timeFull-time

Reporting to the Director Facilities Maintenance, the Facilities Administration Coordinator is responsible for overseeing work-order flows, cost allocation, business analytics and management of the... Show more

Manager, ease Cloud Accounting Services

MNPSurrey, BC, Canadá
Full-timeFull-time

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams.Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impac... Show more

Payroll Administrator

The Care GroupCoquitlam, BC, CA
Full-timeFull-time
Quick Apply

Are you an organized, detail-oriented payroll professional who takes pride in accuracy and enjoys working in a fast-paced, collaborative environment?.We’re looking for a Payroll Administrator... Show more

Compensation Specialist

FortisBCSurrey, BC, CA
Full-timeFull-time

Affiliation: Management & Exempt.Employment Status: Full-Time Temporary.Short-term Incentive Eligible: No.Posting End Date: Open until filled .As the province’s largest energy provider with mor... Show more

Solution Specialist I, Infrastructure

BCAABurnaby, BC
CA$91,185.84–CA$113,982.36 yearlyCA$91,185.84–CA$113,982.36 yearly
Full-time +1Full-time +1

Feel proud of what you do and help shape the future of BC at a BC Top Employer.We’re driven by purpose – delivering peace of mind to one in three BC households with insurance, roadside assistance, ... Show more

Manager, Intergovernmental Relations

BC HousingBURNABY, BC
CA$96,964.00–CA$114,074.00 yearlyCA$96,964.00–CA$114,074.00 yearly
Full-timeFull-time

Reporting to the Chief Strategic Advisor, Intergovernmental Relations, the Manager, Government Affairs is responsible for developing and implementing a comprehensive government relations program th... Show more

Team Lead, Personal Insurance Administration

019987 Hub International Insurance BrokersBurnaby, BC
Full-timeFull-time

A career at HUB means your career opportunities are endless.From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, ... Show more

Benefits Administrator

Pacific Coast Community ResourcesPort Coquitlam, BC, CA
CA$45,000.00–CA$50,000.00 yearlyCA$45,000.00–CA$50,000.00 yearly
PermanentPermanent
Quick Apply

JOB SUMMARY: The Benefits Administrator plays a pivotal role in the management and administration of the organization's total rewards and immigration compliance programs.This position is responsibl... Show more

Agreement Specialist

BC HousingBURNABY, BC
CA$64,991.02–CA$75,143.40 yearlyCA$64,991.02–CA$75,143.40 yearly
Full-timeFull-time

Reporting to the Manager, Agreement Administration, the Agreement Specialist prepares and issues a variety of agreements and related documents for a wide range of housing programs delivered and man... Show more

Operator, Security Command Centre.

Paladin SecurityBurnaby, British Columbia
Part-timePart-time

The Security Command Centre ensures a 24/7 communication link between Field staff, management, on-call personnel, and various Subcontractors.This Command Centre provides a centralized point of cont... Show more

Campus Administrator and Financial Aid Officer

Discovery Community CollegeSurrey, BC, CA
CA$50,000.00–CA$55,000.00 yearlyCA$50,000.00–CA$55,000.00 yearly
Full-timeFull-time
Quick Apply

Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the financial aid p... Show more

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Project Administrator

Project Administrator

Arctic Arrow GroupSurrey, BC, CA
26 days ago
Salary
CA$47,840.00–CA$54,080.00 yearly
Job type
  • Full-time
  • Quick Apply
Job description

POSITION OVERVIEW

Reporting to the Director, Finance & Administration and Project Controller (PCA), and working with the Payroll and Accounts Receivable Departments at Head Office (Abbotsford), the Project Administrator (PA) is responsible for providing a wide range of project administrative support functions for the BC regional area. The PA works closely with the PCA, Project Manager (PM) and General Foremen (GF) who provide general direction and request operational support to ensure the successful execution of our projects.

Requirements

KEY RESPONSIBILITIES

  • Provide day-to-day administrative support to the Project Controller, Project Managers, General Foremen, and other members of the project team.
  • Update project trackers as required.
  • Print forms and project binders for field crews.
  • Provide backup support for timesheet processing as needed, including collecting and reviewing daily field timesheets, updating tracking spreadsheets, and submitting payroll information to the Payroll Department.
  • Create and maintain organized project files including work orders, quality control documents, purchase orders, as-built drawings, and third-party costs.
  • Set up and manage new projects in Spectrum (in-house ERP system); track project progress and prepare Daily, Weekly, and Monthly reports as required.
  • Issue Purchase Orders to subcontractors (field locates, excavation, hydrovac, flaggers, etc.).
  • Ensure traffic permits are in place prior to project commencement.
  • Coordinate and book travel arrangements for project-related activities; prepare and submit daily crew location sheets and update the Resource Schedule.
  • Liaise with clients, subcontractors, and internal stakeholders to resolve discrepancies, respond to technical queries, and attend progress meetings as required.
  • Support project invoicing, closeout activities, change order documentation, and reconciliation of change management records.
  • Forward employee reimbursements, receipts, and vacation requests to the Payroll Department, ensuring appropriate approvals are in place.
  • Perform other administrative support tasks as required.

QUALIFICATIONS AND EXPERIENCE

  • A minimum of 3 years’ experience in a project administration or construction-related role.
  • Finance for Accounting experience is considered an asset.
  • Strong organizational and planning skills with a high level of attention to detail.
  • Excellent written and verbal communication skills; ability to build trusting relationships with field staff, office teams, clients, and suppliers.
  • Experience with field reporting, project administration, and hourly payroll timecard submission.
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, MS Project, Outlook, and SharePoint.
  • Completion of Grade 12 Education; post-secondary courses in a related field from a recognized institution are preferred.
  • Previous experience in the power transmission and/or distribution industry is a strong asset.

Benefits

Arctic Arrow offers a competitive compensation and benefits package.

Compensation Range: $23–$26/hour.

Benefits: Canada Life and myHSA.

RRSP matching contributions, after 1 year of employment.

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.