Administration Jobs in Coquitlam, BC

Are you Contract Professional with adequate experience in the field? This 12-months role with chances of extension can be a good fit for you.

General Description
• The Contract Professional Level 2 performs formal management of contracts with high complexity, so that projects and ongoing operations are delivered safely, with quality, within budget, and on time.

Advantages
Location: Edmonds - Hybrid

This is an opportunity to work and grow with a renowned company at a competitive rate.

Responsibilities
Key Responsibilities:

Coordinate the onboarding of contractors under newly executed Master Service Agreements (MSAs), ensuring all contractual, administrative, and system requirements are completed.
Prepare, review, and administer formal contract communications and documentation, both internally and externally, in accordance with established policies and procedures.
Manage contract submittals and transmittals, ensuring accurate processing, tracking, and record management.
Integrate newly awarded contracts into existing contract portfolios, including the establishment of governance, administration, and reporting processes.
Support project delivery teams in the effective utilization of contracts by providing contract interpretation, practical guidance, and assistance in preparing high-quality contractual documentation.
Identify and help mitigate contractual and commercial risks, support negotiations, and assist stakeholders in reducing exposure to potential claims and disputes.
Lead contractor performance management activities, including the development, implementation, and continuous improvement of performance measurement frameworks and stewardship processes.
Create and administer purchase requisitions, Service Entry Sheets, and invoice approvals within corporate systems to support contract execution and payment processes.
Coordinate and facilitate annual rate adjustment processes in accordance with contract terms and organizational requirements.
Support the development, evaluation, and administration of contract change orders and other contract modifications.
Plan, coordinate, and facilitate regular contractor stewardship meetings, annual performance reviews, and other contract governance meetings to support effective contractor relationships and continuous improvement.
Maintain accurate contract records, reporting, and administrative documentation, recognizing that effective contract management requires both strong commercial judgment and diligent contract administration.

Qualifications
Skills and Competencies

Strong proficiency with Microsoft Office applications, including Excel, Word,PowerPoint, Outlook, and Teams.
Excellent verbal and written communication skills, with the ability to prepare clear, concise, and professional correspondence and contractual documentation.
Strong conflict resolution, facilitation, and negotiation skills.
Effective presentation and stakeholder engagement abilities.
Strong organizational and time management skills, with the ability to manage multiple priorities and competing deadlines.
Collaborative and team-oriented, with a demonstrated ability to build positive working relationships across diverse stakeholder groups.
Sound judgment, attention to detail, and the ability to balance strategic thinking with diligent contract administration

Required

i. Extensive experience in contract management and contract administration, preferably supporting installation and/or maintenance contractors.

ii. Demonstrated experience interpreting, administering, and managing commercial contracts throughout their lifecycle.

iii. Experience working with SAP, including procurement, purchasing, invoicing, and payment processes.

iv. Experience utilizing SharePoint or similar document management systems for contract administration and records management.

v. Experience supporting internal stakeholders by providing contract guidance, resolving contract-related issues, and facilitating successful contract execution.

Experience Considered Assets, any of these are nice to have but are not required:

i. Experience in procurement or supply chain management.

ii. Experience in construction scheduling, project coordination, or project controls.

iii. Experience supporting contractor performance management, stewardship programs, or continuous improvement initiatives.

iv. Experience working within utility, infrastructure, industrial, construction, or other large capital project environments.

Summary
Interested candidates can send their resumes to John at john.yamazaki@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.