Administration assistant Jobs in Coquitlam, BC

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families: Reporting to the Director, Capital Planning, Administration and Accounting, is responsible for budget planning, cash flow tracking and reporting of Fraser Health capital funding and expenditures for facility construction and renovation projects; builds and maintains strategic business partnerships and promotes and facilitates innovation in capital resource management; In this role, liaises with Facility Planning, Plant Services and other internal and external clients to develop capital plans for Fraser Health Authority; maintains contact with the Ministry for all reporting, claims, approvals and related matters as these matters apply to facility capital projects; provides sound business analysis and recommends actions to be taken to ensure facility planning is consistent with the Fraser Health's goals and objectives. Responsibilities 1. In accordance with the philosophies, goals and objectives of the Fraser Health Authority and within the limits of divisional policy and approved budgets, has the responsibility and commensurate authority to support the Facilities Capital Planning and Corporate Finance portfolios by: Developing short and long range service goals, objectives and assists in the development of goals and objectives for the Corporate Finance Portfolio; Supporting the financial management of the Facilities Capital Planning portfolio including budget preparation, monitoring and reporting of expenditures; Developing, recommending and implementing appropriate policies, procedures and systems for these portfolios resulting in simplified workflows and compliance with regulatory requirements; Problem solves with users and provides education to users where appropriate. 2. Develops facility capital plans for Fraser Health utilizing input from Facilities Planning, Facilities Maintenance and other user departments; ensures the plans conform to a number of parameters as required by the Ministry of Health, Fraser Health Executive, Generally Accepted Accounting Principles and Fraser Health accounting policies. Facility capital plans include: Developing the annual facility capital plan, which is included in Fraser Health''s annual operating plan document, for submission to the Board and to the Ministry of Health for approval; Developing the Fraser East facilities capital plan for submission to the Fraser Valley Regional Hospital District for funding approval; Developing Fraser Health's ten-year facility plan for submission to the Board and the Ministry of Health. 3. Develops annual and quarterly cash flow forecasts for facility projects by working with Facilities Planning and Facilities Maintenance to identify project timelines and associated cash spending for internal cash management for submission to the Ministry of Health. 4. Maintains up-to-date knowledge and understanding of current and emerging issues, trends, policies and practices; promotes best practices in facilities planning and maintenance; communicates with and educates the Facilities Planning and Plant Services teams on capital plans, capital definitions, policy changes and related types of information. 5. Develops and maintains the facilities capital asset management tracking system. 6. Serves as a single point of contact with the Ministry of Health for all facility capital plans and projects such as, but not limited to, business plan submissions, approvals, claims, capital plans and cash flow forecasts. 7. Manages the project accounting for all facilities capital projects, liaising with project managers to ensure that projects are proceeding within budget and that spending is accounted for in the correct category (operating versus capital) and other criteria. 8. Represents Fraser Health at the Ministry of Health Capital Working Group for facilities projects. 9. Participates on internal and external committees as required Qualifications Education and Experience Bachelor's Degree in Commerce or Business Administration, plus CPA professional accounting designation and a minimum seven years of recent, related capital budget and project management experience. Competencies LEADS Capabilities: Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed. Professional/Technical Capabilities: Demonstrated ability to perform detailed or precision work Ability to operate a personal computer utilizing a variety of software applications including spreadsheet/database software including Excel Demonstrated ability to understand contract/legal language Demonstrated ability to effectively perform analytical and problem-solving skills Demonstrated ability to manage time effectively and to provide information in a timely manner Ability to perform the duties of the position About Fraser Health Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region. People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,+ staff, medical staff and volunteers. We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner. Together, we are the heart of health care. Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor IMPORTANT: Recruitment scam warning Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.