Administration Jobs in Comox, BC

We are accepting applications for a permanent part-time Payroll Specialist to join our team. Reporting to the Manager of Payroll and Benefits, the primary responsibilities of this role include:

• Supporting the Manager in the preparation of multiple payrolls covering union employees, exempt staff, and Board members in accordance with CVRD policies, collective agreements, and relevant legislation;
• Acting as the primary backup for the Manager of Payroll and Benefits;
• Performing and managing accurate processing of full-cycle bi-weekly, monthly and with an in-house live system along with an online timecard management system;
• Processing employee leave information with a combination of paper timesheets, leave forms and paperless timecards;
• Assisting with year-end processing including but not limited to T4, T4A’s and monthly/quarterly/fiscal yearend reconciliations;
• Submitting Employment Insurance records;
• Providing up-to-date accrual information on all employees to managers and human resources, including (but not limited to) sick leaves, leaves of absence, and overtime hours;
• Assisting with the launch of and ongoing support of the Employee Self Service portal;
• Maintaining confidential staff records and ensuring efficient and timely filing of documents;
• Preparing sensitive payroll, compensation, and financial reporting for HR, Finance, external auditors, and government agencies;
• Responding to and resolving payroll inquiries from employees, management, unions, and external agencies;
• Supporting Human Resources and Finance with reporting, analytics, and data requests;
• Providing payroll-related financial analysis and research to support collective bargaining;
• Supporting the disability management claims process;
• Maintaining effective communication between staff and management by addressing payroll-related questions and concerns.

Our ideal candidate is:

• Able to work effectively in a fast-paced, deadline-oriented environment;
• Educated at the post-secondary level in accounting, finance, human resources, business administration or another related field (an equivalent combination of education and experience may be considered);
• Experienced in payroll with a minimum of two years’ related experience processing payroll in a complex, multi-union environment, preferably in local government;
• A Payroll Compliance Practitioner (PCP) with the National Payroll Institute;
• Technically strong with payroll software programs and HRIS Systems;
• Comfortable interpreting and applying collective agreement provisions, relevant employment, labour and WorkSafeBC legislation, and Generally Accepted Accounting Principles (GAAP);
• Able to apply payroll knowledge to solve complex payroll problems and ensure compliance with high attention to detail and data entry accuracy;
• Able to establish and maintain positive working relationships with internal and external contacts;
• Able to exercise discretion, tact, diplomacy, and good judgment working with confidential and sensitive information;
• An advanced user of Microsoft Office Suite, specifically Excel, and comfortable using Adobe Acrobat and SharePoint applications;
• Committed to continuous learning including annual professional development to maintain certification.