Administration Jobs in Nanaimo, BC

Human Resources Business Partner

Location: Nanaimo, BC

Type: Full-time, On-site

Reports To: Integrator / Executive Leadership

About Real Estate Webmasters

Real Estate Webmasters has been a trusted technology partner serving the real estate industry for over 20 years. We are a stable, people-first organization with a long-tenured team and a high-trust culture.

We run on the Entrepreneurial Operating System (EOS®) to drive clarity, accountability, and disciplined execution across our business.

Our Core Values

Every team member at Real Estate Webmasters is evaluated on and expected to live our Core Values daily:

• Innovation: Innovation is at the heart of REW—it applies to building software, improving processes, and making work easier. We are curious enough to learn, creative enough to imagine better ways, and driven to create real value rather than just chasing trends.
• Customer Success: We focus on understanding what success looks like for others—both external clients and internal team members—and helping them achieve it. By sharing knowledge, earning trust, and bringing a service mindset to every working relationship, we ensure the whole team succeeds together.
• Always Be Awesome: It's not about perfection; it's about intentionally choosing how you show up and bringing your best version every day. We default to positivity, kindness, and accountability, striving to be someone our teammates and customers can unreservedly trust.

Role Summary

The HR Business Partner owns the overall health, administration, and alignment of our people operations. Sitting at the intersection of business strategy and employee experience, this role executes day-to-day HR function, handles employee relations with discretion, and ensures our team members are set up for long-term success.

Key Accountabilities (Your 5 Seats)

In accordance with our EOS Accountability Chart, this role owns 100% of the outcomes for the following key seats:

1. HR Business Partnership

• Partner closely with leadership to align HR practices with organizational goals and quarterly Rocks.
• Provide strategic guidance to leaders on workforce planning, engagement, and team development.
• Support organizational change initiatives, helping leaders manage transitions thoughtfully.

2. Recruitment

• Own the end-to-end recruitment process: job postings, candidate screening, interviewing, and offer preparation.
• Partner with hiring managers to define seat responsibilities and identify right-fit talent.
• Facilitate a seamless, high-touch onboarding experience for all new hires to drive early engagement and retention.

3. Payroll & Benefits

• Oversee day-to-day benefits administration, enrollment, and employee inquiries.
• Collaborate with accounting/payroll providers to ensure accurate and timely payroll processing.
• Maintain complete, audit-ready employee files and records.

4. Workplace Operations

• Manage day-to-day HR operations and administrative processes.
• Facilitate offboarding processes with professionalism, care, and thorough documentation.
• Promote a positive, safe, and inclusive in-office culture in Nanaimo.

5. Employee Relations & Policy Adherence

• Serve as a trusted, approachable point of contact for employee questions, conflicts, and concerns.
• Maintain and update HR policies to ensure compliance with BC employment standards and regulations.
• Provide clear guidance to ensure consistent and fair application of company policies across all teams.

Qualifications & Profile (GWC™)

We measure candidates on whether they Get it, Want it, and have the Capacity to do it:

• Experience: 5+ years of experience in a generalist HR role or HR Business Partner capacity.
• Knowledge: Deep understanding of BC Employment Standards, core HR practices, payroll, and benefits execution.
• Communication: Exceptional verbal and written communication skills with strong emotional intelligence and discretion.
• Approach: Calm, structured, and dependable with a high degree of integrity and problem-solving capability.
• EOS Experience: Familiarity with EOS or structured operational frameworks is a strong asset.

Is This Role Right For You?

This role IS for you if:

• You thrive on clear expectations, structured processes, and measurable accountabilities.
• You love being hands-on, executing day-to-day HR operational work while remaining a strategic thought partner to leadership.
• You value high-trust relationships, stability, and long-term team well-being.

This role IS NOT for you if:

• You are looking to drive rapid, large-scale corporate restructurings or aggressive transformation projects.
• You prefer working entirely remotely or in a siloed, enterprise-level HR sub-department.

Why Join Us?

• Stability & Loyalty: Join an established company with low turnover and a deeply loyal team.
• Cultural Alignment: Work in an environment where core values drive decisions, not just posters on a wall.
• Balanced Lifestyle: Enjoy an in-office role in beautiful Nanaimo, BC, with a supportive team and predictable rhythm.