Program assistant Jobs in Nanaimo, BC

House Manager & Family Assistant with Meal Prep and Childcare

Location: Nanaimo, BC Canada V9V1G8

Employment Type: Full-Time

Proposed Start Date: ASAP

Compensation: $35-45 hourly, based on experience

Proposed Schedule: Monday - Thursday, 7:00 AM–3:00 PM and Fridays 1-9pm with occasional flexibility for evenings or weekend childcare support.

Requirements:

• Ability to maintain a smoke-free environment
• Comfortability with dogs
• Valid driver's license and reliable vehicle (mileage reimbursement provided)
• Valid and up to date Passport
• Up to date vaccinations: Covid/Flu and willing to update routinely
• CPR and First-Aid Certification (and willing to stay up to date)

About Our Family

We are a busy and ambitious family with a high-energy 2.5-year-old son who keeps our home

lively and full of activity. As parents, we balance multiple professional projects and

responsibilities while also focusing on our health, happiness and the goals we are building for

our family. This season of life is full and meaningful, but it can also be nonstop between parenting, work

commitments and the daily responsibilities of maintaining a cared-for home while providing a

nurturing, educational, fun environment for our child to learn in and grow. We are looking for

someone who can help create structure and support across our household so that we can

reclaim more time for ourselves, our family connection and the things that matter most.

Our goal is to find someone who becomes a trusted extension of our home and family. We

value warmth, professionalism and someone who truly enjoys working with children and

supporting a family in a private home environment. We are hoping to build a long-term

relationship with someone who takes pride in their work and is excited to grow alongside our

family over time.

Who You Are

You are a professional, warm and grounded individual who enjoys supporting families and

creating a calm, well-run household. You have expertise balancing childcare, home

management and meal preparation, and you move comfortably between these responsibilities

throughout the day. Experience in the hospitality industry would be a bonus.

You are discreet, reliable and bring healthy boundaries to your work while maintaining a positive

and collaborative relationship built on transparency with the family you support. You take

initiative and are comfortable working independently while also collaborating with parents to

create systems, routines and structure that help to elevate the household to run efficiently and

smoothly.

You genuinely enjoy working with children and understand the rhythm of life with a young family.

You are patient, creative and nurturing in your approach to childcare, familiar with (and excited

about) modern, emotionally-attuned approaches to supporting and guiding children (especially

in these formative early years). Experience or interest in early childhood education is a plus.

You are organized, systems-oriented and tech-savvy with a mindset focused on operations and

problem solving. You are someone who naturally notices what needs attention and takes

ownership of tasks so that the parents can focus on their work, their family and their well-being.

You enjoy looking after the day-to-day and enjoy looking ahead to predict future needs and plan

for them in advance.

Most importantly, you are seeking a long-term role where you can build trust, contribute

meaningfully and grow with a family as a collaborative support system.

Key Qualities Include

• Warm, positive and professional presence
• Genuine love for children, animals and family life
• Strong home management and organizational skills
• Comfortable balancing childcare, meal preparation and household operations
• Discreet, trustworthy and respectful of family privacy
• Growth mindset and willingness to evolve with the family
• Tech-savvy and systems-oriented
• Proactive and able to work independently
• Detail-oriented with strong follow-through
• Collaborative and communicative with parents

Key Responsibilities

Family Support and Child Assistance

• Morning childcare support beginning at 7:00 AM
• Assist with school routines and activity preparation
• Light supervision and playtime, as needed
• Prepare backpacks, clothing and snacks for school
• Carry-out some school drop-offs and pick-ups throughout the week
• Support child-related laundry and laundry organization
• Babysitting 1x/week for date nights (generally on Fridays but the day of week may shift
• some weeks)
• Providing family support and child assistance while the family is traveling and/or staying
• at the family's secondary properties.
• Occasionally helping on the weekends with family needs
• Providing childcare when family needs assistance during daycare/school closures and,
• as needed, on sick days

Household Management & Organization

• Implement and maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily to maintain overall home order.
• Daily load/unload dishwasher, wipe surfaces and maintain tidy living areas
• Oversee household schedules (e.g. garbage/recycling and others) and calendars
• Conduct seasonal swaps (clothing, décor, bedding)
• Prepare for family events and guest visits
• Coordinate donation drop-offs
• Support packing and unpacking for travel
• Coordinate and supervise service providers such as cleaners or contractors
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge and household supplies
• Maintain running household supply lists
• Coordinate online household orders (Well.ca and other vendors)
• Run errands including grocery shopping, returns and gift purchases
• Handle packages, deliveries and mail pickup / organization

Meal Planning & Preparation

• Plan and prepare healthy meals and snacks for the family
• Support family health goals through thoughtful meal planning
• Prepare school lunches
• Shop for groceries and manage food inventory
• Follow family dietary preferences and whole-food style cooking
• Clean kitchen after meal preparation and maintain kitchen organization

Laundry & Linen Care

• Stain-treat, wash, dry, fold/hang and organize family laundry
• Iron or steam clothing as needed
• Rotate bedding and refresh linens
• Maintain organized laundry systems

Pet Care

• Feed and walk the family dog as needed
• Schedule and coordinate vet or grooming appointments
• Keep pet supplies stocked and organized
• Monitor pet well-being and maintain tidy pet areas
• Ability to use a positive-reinforcement style of working with dogs, with kindness and respect in the lead (open to learning and adopting this approach)

Vehicle Management

• Schedule vehicle maintenance and service appointments
• Ensure vehicles remain clean and organized
• Track registration, insurance and service schedules

Vendor & Property Oversight

• Coordinate with cleaners, landscapers and service providers
• Research and schedule home maintenance and repairs
• Manage routine household upkeep in the family's primary residence, as well as support seasonal upkeep and light maintenance/cleaning at secondary property locations.
• Serve as point of contact for vendors when needed

Deep Cleaning & Special Projects

• Maintain and refresh key zones such as entryways, mudrooms and play areas
• Coordinate with cleaners to ensure seasonal clean of all appliances and home systems on a rotating schedule.
• Organize and execute seasonal projects such as toy rotation, seasonal purging, and various home organization needs.

Administrative and Personal Assistant Support

• Assist with travel planning and logistics
• Manage family calendars and reminders, with particular focus on child's activities.
• Track receipts or household purchases when needed
• Coordinate appointments, events and guest-stay preparation

How to Apply

Please submit:

• A brief introduction about yourself and why this role interests you
• Your updated resume
• Professional references
• Please note a background check will be required for this role

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