Program assistant Jobs in White Rock, BC

Property Manager's Assistant
Location: Langley, BC
Salary: $50,000–$55,000 per year + benefits

About the Role:
Our client, a reputable property management firm with multiple offices in the lower mainland, is seeking a highly organized and detail-oriented Property Manager’s Assistant to join their team in the Langley office. This role offers an excellent opportunity to gain hands-on experience in property administration and support a busy Property Manager in the day-to-day operations of residential strata buildings.

Key Responsibilities:

• Assist the Property Manager with administrative and operational support
• Prepare and distribute correspondence such as bylaw violation notices, chargebacks, alteration approvals, and council responses
• Track arrears, issue billing notices and lien warnings, and coordinate documentation with legal counsel for collections or foreclosures
• Proofread, distribute, and upload strata minutes and general notices
• Monitor and remind the Property Manager of key deadlines for notices and documentation
• Follow up on insurance renewal confirmations and warranty updates
• Prepare for Annual General Meetings (AGMs), including materials like ballots and sign-in sheets, and occasionally attend to assist
• Maintain and update community websites, post notices, and upload documents
• Input and update meeting dates, classifieds, and owner contact information in management systems (e.g., AV and Info-Tracker)
• Coordinate billing address changes with vendors
• Assist in amalgamating bylaws and ordering visitor parking passes
• Scan, file, and manage resident information and Form K processing
• Generate payout slips and create internal forms as needed
• Support owners with AV login access and user issues

Additional Responsibilities (if applicable):

• Arrange and track the distribution of building keys, fobs, and enterphone updates
• Process invoices such as utility charges (e.g., gas)
• Order and create signage and building posters
• Maintain a bylaw violation tracker and other administrative records

Qualifications:

• Previous experience in property management or administrative support is an asset
• Strong attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and comfortable using property management software
• Professional demeanor with a client-service mindset
• Ability to work independently and as part of a collaborative team

Compensation & Benefits:

• Salary range: $50,000–$55,000 per year, commensurate with experience
• Comprehensive benefits package

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