Admin assistant Jobs in Windsor, ON

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At the City of Windsor, our employees thrive in a collaborative environment that values organizational excellence, community impact, and offers competitive benefits that supports professional growth. Located in Southwestern Ontario on the banks of the Detroit River and Lake St.

Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries.

Windsor boasts world class entertainment, state-of-the-art facilities, iconic food, temperate climate, magnificent waterfront parks & gardens and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism.

With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do.

Come join a team that reflects the city it serves.

Job Title: Legal Assistant Job Posting Number: 2026-0182 Posting Type: Internal & External Posting Period: Friday, May 29, 2026 at 8:30 a.m.

to Tuesday, June 9, 2026 at 4:30 p.m.

Department: Legal Union: Non-Union Position Status: Temporary Full-Time Job Code: NU0003 Grade/Class: NU07 Number of Positions: 1 Rate of Pay: $67,907.90 - $82,542.65 annually Hours of Work per Week: 35 hours Shift Work Required: No Duties and Responsibilities: Reporting to the Deputy City Solicitor, this position will be responsible for: Providing confidential clerical and legal assistance to the Department; Providing administrative support and general office work pertaining to clerical and administrative needs of the department in general; Typing confidential assignments and reports; Answering telephone inquiries; Filing; Preparing court and legal documents; Preparing real estate documents and processing purchase and sale transactions; Preparing by-laws, contracts, leases, agreements, expropriation documents; Processing and depositing cheques; Communicating with the public and fellow staff in a tactful and courteous manner; Displaying adaptability, working independently, giving attention to detail, following-up and using organizational skills and focusing on delivering excellent customer service; Performing Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program; Performing other related duties as required.

Qualifications: Must have a University degree in Paralegal or Office Administration - Legal or Ontario Ministry of Education equivalency and a minimum of one (1) year of experience gained in a legal office performing hands-on transactional work; OR Must have a post secondary school Community College diploma in Paralegal or Office Administration - Legal or Ontario Ministry of Education equivalency and a minimum of two (2) years of experience gained in a legal office performing hands-on transactional work; OR Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post secondary courses in Paralegal or Office Administration - Legal or Ontario Ministry of Education equivalency and a minimum of four (4) years of experience gained in a legal office performing hands-on transactional work; OR Must have an Ontario Secondary School Graduation diploma or Ontario Ministry of Education equivalency and a minimum of six (6) years of experience gained in a legal office performing hands-on transactional work; Must have extensive working knowledge and be proficient in Microsoft suite of programs including Word, Excel and Outlook; Must have a minimum typing speed of 40 wpm; Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with the work; Prior experience using Teraview on a regular basis in the past six months would be an asset; Prior municipal experience an asset; Experience with litigation and tribunals and processes related to each is an asset.

Physical Demands: The physical demands analysis associated with this job indicates a sedentary level of work. The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.

Note: We offer a smoke-free and scent-safe office environment Personal information is collected under the authority of the Municipal Act, c.

• 25 as amended, and will be used to determine eligibility for employment.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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