Admin assistant Jobs in Waterloo, ON

Job Details

Description

Make an impact with our Marketing team as a Regional Marketing Assistant. This diverse team of professionals thinks outside the box to develop creative and innovative marketing programs. As a trusted advisor, you’ll produce exceptional marketing solutions, from concept to production, and you’ll collaborate on campaigns that promote, protect and position MNP’s brand.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Responsible for assistance, tactical execution, tracking and day-to-day administration of the South Central Ontario regions’ marketing and business development strategy and initiatives
• Support the region in all areas of marketing, including events, sponsorships, advertising, direct marketing, publicity, website, and social media
• Administrative – managing the marketing calendar, scheduling meetings with agendas, keeping minutes, room bookings, mailing and courier items, formatting marketing documents
• Marketing Requests – updating marketing documents, submitting practitioner bios, event invites and general firm ads, printing corporate material, and coordinating photoshoots for practitioner headshots
• Event Management – sourcing vendor quotes, liaising with vendors, registration deployment and tracking, consolidating attendee lists, day of support and logistics support both virtually and in person
• Budgeting – updating financial tracking documents, providing the team with regular updates, consolidating monthly spends, submitting, organizing and tracking invoices
• Internal Communications – compiling, editing and distributing marketing updates and success stories
• Resource and Asset Management – maintaining, refreshing and tracking stock of collateral and promo items, updating client and contact lists, maintaining a library of general firm ads and tracking of tradeshow materials
• Vendors – seeking new vendors, maintaining preferred vendor list, scheduling of virtual demonstrations or site visits and relationship building with vendors
• Produce and format documents such as presentations, correspondence and standard reports
• Perform administrative duties specific to the marketing department such as updating and maintaining databases, client lists and preparing materials for distribution to clients
• Support the marketing team with the implementation of the various Marketing Plan tactics (event development presentations, signage, brochures, etc.)
• Help with the coordination of event marketing and marketing campaigns
• Assist with the coordination of client prospect programs in conjunction with other internal resources, and other internal marketing related initiatives
• Conduct other projects and ad-hoc activities/events
• Gather and compile market research for planning purposes
• Maintain marketing materials promotional items, brochures and tradeshow equipment
• Provide incremental administrative support to the regional management team as needed

Skills and Experience

• Completion of a post-secondary degree or diploma in marketing, communications, project management, English, journalism, or related discipline
• Minimum of one (1) year of experience in a marketing capacity and a demonstrated understanding of the marketing process and project coordination
• Strong administrative skills are essential, including organizational skills, attention to detail and prioritization
• Strong computer literacy, including effective working skills of Microsoft Word, Excel and PowerPoint
• Self motivating with the ability to work in a fast-paced environment with minimal supervision
• Strong interpersonal skills are required as this role is part of a highly collaborative team where the expectation is that everyone participates in the team’s success, regardless of seniority
• Maintain flexibility to travel, as necessary. While based in Waterloo, our South Central Ontario region includes offices in St. Catharines, Burlington, Waterloo and Cambridge, as well as on-site event support, so some travel will be required (approx. 10-20%)