Proposal coordinator • burnaby bc
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Mastech Digital provides digital and mainstream technology staff as well as Digital Transformation Services for all American Corporations. We are currently seeking a Recruiting Coordinator for our client in the Software domain. We value our professionals, providing comprehensive benefits and the opportunity for growth. This is a Contract position, and the client is looking for someone to start immediately.
Duration: 6+ Months Contract
Salary: CAD 40.00/Hourly
Role: Recruiting Coordinator
Primary Skills: Recruiting Coordination, Talent Acquisition Operations
Role Description: The Recruiting Coordinator must have 2+ years of experience. For this role, you must have operational excellence with a continuous improvement mindset and enjoy identifying opportunities to make the processes more effective.
Required Qualifications:
- Bachelor’s degree.
- 2+ years of experience in Recruiting Coordination, Candidate Experience, or Talent Acquisition Operations.
- Proven success managing complex interview scheduling and competing priorities.
- Experience working with Applicant Tracking Systems (ATS).
- Experience using interview scheduling platforms.
- Strong organizational, time management, and prioritization skills.
- Excellent written and verbal communication skills in English.
- Ability to work independently, solve problems proactively, and exercise sound judgment.
- High attention to detail and commitment to delivering an exceptional candidate experience.
- Proficiency with Microsoft Outlook and Microsoft Office applications.
Preferred Qualifications:
- Experience with GoodTime or a comparable interview scheduling platform.
- Experience with Ashby or a similar Applicant Tracking System.
- Experience supporting high-volume, technical, executive, or complex hiring environments.
- Experience coordinating onsite interviews or high-touch candidate experiences.
- Experience contributing to recruiting operations, process improvement, or organizational transformation initiatives.
- Experience using candidate feedback, service metrics, or operational data to drive improvements.
- Interest in building a long-term career in Candidate Experience or Talent Acquisition Operations.
Key Responsibilities:
Candidate Experience & Interview Coordination
- Own the end-to-end interview experience for assigned candidates.
- Serve as the primary point of contact for candidates, ensuring timely communication and support throughout the interview process.
- Coordinate complex interview schedules, including multi-round interviews, executive participants, panel interviews, and multiple time zones.
- Partner closely with recruiters, hiring managers, and interview teams to ensure a seamless candidate experience.
- Anticipate challenges and proactively resolve scheduling and logistics issues before they impact candidates.
Onsite Interview Support
- Coordinate onsite interviews and ensure a positive, organized experience for candidates and interview teams.
- Manage candidate arrivals, interviewer readiness, interview transitions, and real-time troubleshooting.
Process Improvement & Operations
- Maintain accurate candidate and scheduling information within applicant tracking and scheduling platforms.
- Identify opportunities to improve workflows, communication standards, templates, and candidate touchpoints.
- Contribute to the ongoing evolution of the Candidate Experience function.
- Leverage candidate feedback and operational insights to recommend process improvements.
- Share best practices and help create a more candidate-centered approach to recruiting coordination.
Stakeholder Partnership
- Build strong working relationships with recruiters, hiring teams, interviewers, and business partners.
- Handle sensitive candidate and business information with professionalism, discretion, and confidentiality.
Education: Bachelor’s degree in computer science or any IT related field.
Experience: Minimum 2 years of experience
Travel: No
Local Preferred: Yes
Note: Must be able to work on a W2 basis (No C2C)
