Proposal coordinator Jobs in Vancouver, BC

Are you an accomplished administrative professional ready to elevate your career within an elite corporate consulting environment?

Our client, a global leader in organizational strategy and premier professional services, is seeking a highly sophisticated, meticulous, and proactive Project Coordinator to join their specialized business administration division in downtown Vancouver. Operating as a strategic partner to senior partners and C-suite executives, you will thrive in a fast-paced ecosystem where managing shifting priorities with absolute discretion, diplomacy, and a calm demeanor is second nature.

If you possess a distinguished career pedigree in corporate consulting, legal, or high-level executive environments, this premium opportunity is designed for you.

Advantages
- Competitive Compensation: Highly attractive base salary ($85,000 - $100,000) commensurate with experience, plus an annual performance bonus and profit-sharing.
- Comprehensive Well-being: Full extended health and dental benefits, plus corporate long-term disability (LTD) and life insurance.
- Financial Growth: Corporate RRSP matching program starting at 1% with flexible scaling options.
- Work-Life Balance: Generous paid time off starting at 3 weeks of vacation, scaling to 4 weeks with tenure.
- Elite Workspace: Work from a beautiful, modern corporate facility in the heart of downtown Vancouver, boasting premium amenities and exceptional transit accessibility.

Responsibilities
- High-Stakes Coordination: Oversee complex project workflows for critical client engagements, managing seamless communication between consultants, high-profile candidates, and global C-suite stakeholders.
- Executive Calendar Management: Masterfully manage complex calendars using Microsoft Outlook, balancing rapid schedule changes across international time zones.
- Elite Deliverables: Produce, format, and proofread premium, client-facing documents, including comprehensive PowerPoint presentations, proposals, and candidate assessments under tight deadlines.
- Financial & Data Administration: Administer client agreements, manage invoicing cycles within specialized financial systems, and audit detailed expense reports with strict financial accuracy.
- Global Database Management: Maintain integrity and complete compliance within proprietary records and CRM platforms (Salesforce).
- Travel & Logistics: Orchestrate detailed domestic and international travel itineraries for senior partners and executive candidates.
- Office Ambassador: Collaborate with the internal administrative team to ensure flawless meeting logistics and occasionally greet high-profile visitors.

Qualifications
Skills
- Technical Mastery: Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Teams, SharePoint) and Adobe Acrobat. Experience with Salesforce or enterprise CRMs is heavily preferred.
- Elite Communication: Superior written and verbal English skills, with an exceptional eye for professional proofreading, formatting, and structural editing.
- High Emotional Intelligence: Absolute discretion and diplomacy when handling sensitive corporate data and board-level interactions.
- Proactive Problem Solving: Strong organizational agility with the confidence to resolve scheduling conflicts and competing priorities independently.

Requirements
- 5 to 7 years of progressive experience as an Executive Assistant, Project Coordinator, or Senior Administrative Officer.
- A robust background operating within corporate consulting, professional services, legal frameworks, or Fortune 500 environments.
- Direct experience supporting managing directors, senior partners, or C-suite executives.
- A stable, proven career pedigree demonstrating long-term commitment and professional growth.
- Ability to work fully in-office 4 to 5 days a week at the downtown Vancouver headquarters.
- Willingness to complete standard corporate background checks (criminal and education verification).

Summary
At Randstad, we take pride in connecting exceptional talent with global leaders who appreciate and reward professional excellence. Our dedicated recruiters are recognized experts in the business administration sector, committed to advocating for your career advancement and ensuring you land opportunities that align perfectly with your career ambitions. If this role isn't the perfect match, reach out to our expert recruiters to explore other career-building opportunities tailored to your ambitions. Take the next definitive step in your professional journey by submitting your application directly on our website today, or connect with one of our specialized talent consultants to discover how we can help you build a successful career.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.