Project controller Jobs in Burnaby, BC

Job#: 3027329

Job Description:

Project Coordinator (Contract)

Work Location: Remote (Must be based in Canada in BC, AB, MB, or ON)

Contract Length: 3 Month Contract (strong possible extensions)

Work Authorization: Canadian Residency / Work Permit Required (no sponsourship available)

DUTIES / DAY TO DAY:

• Own the end-to-end transition plan for a portfolio of customers, including timelines, milestones, and clear next steps.
• Duplicate and lightly customize existing campaign builds to align with each organization's requirements and branding.
• Run customer check-ins and milestone reviews, translating technical tasks into plain-language status updates.
• Coordinate internal handoffs with Support and migration specialists, keeping notes and decisions easy to find.
• Maintain accurate documentation, including screenshots, configuration notes, and customer-facing handover materials. Track tasks, risks, and dependencies across multiple concurrent transitions without dropping details.
• Support basic QA and pre-launch validation, ensuring the build matches agreed requirements before go-live. Project
• Identify edge cases early, troubleshoot what you can independently, and escalate with the right context when needed.

REQUIRED SKILLS / BACKGROUND:

Technical Skills:

• Prior experience administering a fundraising, CRM, or donation platform (or similar SaaS tooling used by nonprofits).
• Working knowledge of basic website builders and page editors to apply custom branding and troubleshoot display issues.
• Familiarity with Slack workflows and project management tools (, Notion, Jira, Asana, Trello, Linear, etc.).
• A quality assurance mindset, including basic testing and validation before go live.

Project Coordination Skills:

• Experience in customer-facing project coordination or implementation, with strong communication and timeline management.
• Ability to manage stakeholder coordination and handoffs across multiple internal teams.
• Strong documentation habits, including clear notes, screenshots, and handover summaries. Confident task tracking and prioritization across multiple customers and workstreams.

Soft Skills:

• Solution-oriented problem solving, including knowing when and how to escalate.
• Strong attention to detail, especially in build review and pre-launch checks.
• Customer empathy and calm communication during periods of uncertainty and change.
• Adaptability to follow playbooks while tailoring support to unique customer needs.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.