Program assistant Jobs in Thorold, ON

Our client, a respected organization in the Ontario region, is seeking a polished and highly organized Executive Assistant to support their President and Executive Team. This role is central to ensuring smooth executive operations, effective board support, and strong coordination across the organization.

This is an excellent opportunity for a proactive professional who thrives in a fast?paced environment, anticipates needs, and brings a high level of discretion, communication skill, and executional strength. The ideal candidate is someone who enjoys being the backbone of an executive office, excels at managing competing priorities, and takes pride in delivering exceptional service and administrative excellence.

What our client has to offer:

• Competitive salary range based on experience
• Comprehensive benefits program
• Opportunity to support senior leadership and contribute to organizational effectiveness
• A professional, values?driven environment focused on collaboration and service excellence

Responsibilities:

• Provide high?level executive support to the President, including calendar management, meeting coordination, and travel arrangements
• Support the Board of Directors and committees by scheduling meetings, preparing materials, coordinating logistics, and recording minutes
• Serve as a trusted point of contact for internal and external stakeholders, ensuring timely and professional communication
• Draft, edit, and format business correspondence, reports, presentations, and briefing materials
• Prepare agendas, record accurate minutes, and manage follow?up actions for meetings
• Oversee office operations, including purchasing, vendor coordination, and contract administration
• Manage multiple priorities and deadlines with accuracy, discretion, and efficiency
• Support projects, events, and administrative initiatives, including logistics, mailings, and document preparation
• Assist with content development for presentations, reports, and executive communications

Qualifications:

• Diploma or degree in Business Administration, Event or Hotel Management, or a related field with five or more years of relevant experience, or ten or more years of executive?level administrative support experience
• Minimum of five years in a senior administrative or executive support role
• Advanced proficiency in Microsoft Office Suite and strong comfort with digital collaboration tools
• Proven ability to manage shifting priorities, work independently, and maintain consistent accuracy and attention to detail
• Strong interpersonal and communication skills with a polished, professional presence
• Demonstrated discretion, diplomacy, and ability to handle confidential information with integrity

This posting is for an open vacancy currently available within our client's organization. Interested and qualified candidates are encouraged to apply. We thank all applicants, however only those under consideration will be contacted.

To be eligible for this role, you must be legally eligible to work in Canada.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.


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