Program assistant Jobs in Oakville, ON

Assistant Director Ancillary Academic Program

Location : On-campus, In-person, hybrid during off-season

Position Type : Full-Time

Salary Range : $75,000.00 – $80,000.00

COME JOIN OUR TEAM

Appleby College is seeking an educator with a strong foundation in curriculum design, a deep understanding of ESL programming, experience leading teams and a passion for student engagement. If you are excited about creating innovative programs and shaping meaningful learning experiences for students from around the world, we would love to hear from you.

HOW YOU WILL THRIVE

You will lead Appleby’s Ancillary academic programming portfolio including summer Enrichment, Credit, and ESL offerings ensuring they reflect our commitment to educational excellence. You will develop engaging academic experiences that attract diverse learners while supporting high-quality program delivery and a positive, inclusive learning environment for both students and instructors.

HOW YOU WILL SUCCEED

• Research and recommend strategy for all academically oriented ancillary programs, both local and international.
• Analyze competitors for Academic and ESL programs in Canada and abroad to inform offerings and pricing models.
• Ensure Appleby remains a market leader by developing and delivering innovative academic programs grounded in informed market research.
• Develop curriculum for ESL, Credit, and Enrichment programs, including experiential learning opportunities that attract both international and external applicants.
• Create academic schedules for ESL, Academy, and Enrichment offerings.
• Ensure all courses meet Ministry guidelines and align with Appleby curriculum standards.
• Collaborate with Seasonal HR to create job descriptions and recruit, train, supervise, and evaluate Academic ESL, Credit, and Enrichment Instructors, while supporting training initiatives for boarding staff.
• Partner with the Assistant Director, Ancillary Boarding Programs to develop and document safety procedures, risk and crisis management protocols, and staff training resources.
• Oversee safety practices and respond to safety-related issues involving summer students and staff.
• Manage day‑to‑day program operations, providing instructional supervision and filling in for instructors when needed.
• Support students and families by serving as a key resource and addressing inquiries before and during program sessions.
• Participate in school events such as Open Houses, new parent nights, Grade Band, and guidance nights.
• Provide rotating 24 / 7 on‑call support to Program Directors and Boarding Life through the summer.
• Coordinate with the Guidance department to promote offerings and ensure summer programs align with school and student needs.
• Work with Ancillary Activities and Marketing teams to update academic program information for the website, registration systems, and promotional materials.
• Assist in managing budgets and optimizing revenue for summer academic programs.
• Support annual updates to the CampBrain registration system in collaboration with the Camps team to enhance user experience.
• As appropriate, contribute actively to Appleby’s educational and program initiatives during the academic year.

WHAT YOU BRING

HOW YOU WILL BENEFIT

WHO ARE WE

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY

If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions by Wednesday, December 31, 2025. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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