Entry level admin assistant Jobs in Vaughan, ON

We are seeking an energetic and detail-oriented Data Entry Clerk to join our clients growing team in Markham, Ontario for a 3 month contract starting November 2nd. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with data, and is eager to support various departments with accuracy and efficiency. You will be responsible for inputting, updating, and maintaining a variety of data across internal systems, ensuring all information is current, accurate, and handled with confidentiality.

This position offers hands-on training with the systems you'll be using and is perfect for someone with a positive, bubbly attitude who can pivot when needed and be a helping hand to teammates.

Please note that you must be able to commute to the Markham area for this opportunity 5 days a week from 9-5.

Advantages
Supportive and collaborative work environment
Opportunities for growth and development
Be part of a fun, dynamic team that values your contribution!
In office 5 days a week - Monday - Friday

Responsibilities
Accurately input and update data in various systems, spreadsheets, and databases.

Process, verify, and maintain invoices, records, and documentation.

Maintain data integrity by performing regular audits and reconciliations.

Communicate with internal teams to clarify or retrieve missing or incomplete information.

Generate and format reports as needed using Excel and company tools.

Ensure sensitive information is handled with the utmost confidentiality and discretion.

Provide general administrative support to the team and assist with other office duties as assigned.

Collaborate with team members and provide backup support during busy periods.

Qualifications
2–3 years of proven experience in a data entry, administrative, or similar role.

High level of accuracy and attention to detail.

Strong organizational and time-management skills with the ability to manage multiple tasks.

Excellent written and verbal communication skills.

Proficient in Microsoft Office Suite (particularly Excel, Word, and Outlook).

Ability to work both independently and collaboratively within a team.

Demonstrated ability to handle confidential information with discretion.

Our ideal candidate is:

Energetic and self-motivated

Bubbly and approachable – someone who brings positive energy to the workplace

A team player who's always ready to lend a hand

Adaptable and able to pivot quickly when priorities shift

Passionate about accuracy and efficiency

Summary
If you’re passionate about data accuracy, enjoy working with a team, and want to contribute to a growing organization, we’d love to hear from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.