Entry level admin assistant Jobs in Oakville, ON

Location: Appleby College, Oakville (Sept–June), Milton, ON (July–August)

Position Type: Full-Time

Salary Range: 58,000 – 63,000

COME JOIN OUR TEAM:

Appleby College is seeking a highly organized and service-driven professional to support the operations and administration of Appleby Camps, with a particular focus on our new offsite program in Milton. In this role, you will ensure the smooth, professional delivery of camp programs year-round, providing hands-on, in-season leadership when our Milton site is active.

HOW YOU WILL THRIVE:

From registration and reporting to on-the-ground leadership during camp season, your work will keep Appleby Camps running smoothly and support a positive experience for every camper and family. You'll balance administrative excellence with program leadership, working closely with the Director, Appleby Camps Milton, to ensure a safe, well-organized, and engaging camp experience


HOW YOU WILL SUCCEED:

• Excel in a camp environment and set the standard through your leadership, energy, and engagement
• Assist with the hiring and onboarding of staff, including interviews, reference checks, and managing volunteer roles
• Support daily operations of the Camp Office year-round, ensuring effective reception and response to visitor, parent, and camper inquiries
• Develop the schedule for camp and summer program spaces
• Drive the registration process for all camp programs including both Oakville & Milton sites
• Manage administrative operations including fee collection, payment processing, monthly credit card reconciliation, reporting, and statistical analysis
• Generate regular reports on registration data, including trend analysis and year-over-year comparisons
• Conduct competitive analyses of local peer camp offerings to ensure Appleby programs remain market-appropriate in content and pricing
• Research and recommend strategies for camp promotion, operational improvements, and new program offerings
• Respond promptly to public inquiries regarding program dates, times, fees, availability, and general information
• Ensure compliance with Ontario Camps Association (OCA) accreditation standards and support crisis communication planning and execution
• Foster a positive and inclusive camp culture among seasonal senior staff, instructors, and volunteers

WHAT YOU BRING:

• Post-secondary education
• Relevant experience in staff coordination and supervision within recreational, camp, or educational environments
• Strong multitasking and problem-solving skills
• Proven ability to respond effectively in crisis situations
• Certification in Standard First Aid and CPR-C
• Excellent time management, organizational, and prioritization abilities
• Proficiency with Microsoft Outlook, Word, and Excel; experience with CampBrain considered an asset
• Strong interpersonal and communication skills
• Collaborative, adaptable, and detail-oriented approach

HOW YOU WILL BENEFIT:

• Competitive salary based on experience
• Comprehensive group benefits including health, dental, vision coverage and health spending account
• Outstanding vacation package
• Eligibility to participate in RRSP with matching program
• Professional development opportunities to grow your leadership and clinical expertise
• Access Appleby’s top-notch campus facilities to include fitness centre, dining hall and beautiful grounds

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:

If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions directly by November 13, 2026. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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