Document controller Jobs in St. Catharines, ON

Job Description

The Legal Assistant - Municipal and Planning supports the day-to-day activities of the lawyer(s) in our Municipal and Planning Law Group. This role is responsible for document preparation and general practice administration in this particular practice area. Responsible for filing of documentation, data entry and data management, correspondence, and calendar management.

Key Responsibilities:

• Provide support in the efficient and effective management of the practice including diarizing events, scheduling, greeting clients, file management etc.
• Prepares correspondence and legal documents for review;
• Gathers documents, compiles timelines, affidavits of documents, all pleadings, and related Tribunal appeal documents, and any other Court Tribunal forms, serving, filing (including knowledge of filing procedures such as e-filing, and e-documents, drafting);
• Provides assistance to lawyer(s) with trial and hearing preparation and support; assists with the preparation of prosecutorial briefs and disclosures;
• Monitors deadlines, sends reminders and assists in preparing and filing response deadlines;
• Performs various administration functions including conflict checks, opening and closing files, and preparation of account related documents (i.e. docketing, billing summaries, etc.);
• Interacts professionally with clients, opposing counsel, experts, municipalities, court staff and other relevant stakeholders via telephone and written communications;
• Keeps informed of any changes in specialty area and is quickly able to adapt procedures to meet requirements;
• Performs other duties as may be assigned and or required from time to time.

Qualifications

• Must possess a strong working knowledge of municipal and planning terminology;
• Must have a minimum of 5 years' experience in Municipal and Planning Law or real estate development;
• Must be proficient in Microsoft Office and PC Law;
• Ability to ensure appropriate follow-ups are done, that clients receive appropriate service;
• Willingness to assist others voluntarily or as requested in a team environment;
• Enjoy working in a large office and in a team environment;
• Detail oriented with strong multi-tasking skills;
• Some experience in ordering and receiving titles searches is an asset;
• Exceptional attitude and work ethic;
• Willingness and ability to support and enhance the Firm's presence and goals.

Additional Information

Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.

In turn, we offer our staff competitive salaries and benefits. We are always looking for self-motivated, hard-working individuals seeking to be part of Niagara's pre-eminent full service law firm.

We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to proving accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Employment Equity Statement

The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification and ideas and perspectives.