Construction coordinator Jobs in Pickering, ON

About the Opportunity

• Manage project-related contracts, purchase orders, billing, and supporting documentation.
• Coordinate with vendors, subcontractors, customers, and internal teams regarding billing, payments, documentation, and compliance requirements.
• Partner with Project Managers and operational teams to manage project budgets, costing, change orders, forecasts, and financial performance.
• Monitor project costs against budget and investigate significant variances or unexpected expenses.
• Review project expenses and identify items that may be non-recoverable or require further investigation.
• Manage accounts receivable activities and collections for assigned projects.
• Review and maintain project-related accounts payable and receivable records.
• Prepare monthly project billings and supporting documentation in accordance with contractual requirements.
• Develop a strong understanding of project agreements and ensure financial requirements are accurately reflected in billing and reporting.
• Lead project accounting activities including reconciliations, accruals, revenue recognition, and month-end close.
• Work with project teams to develop and maintain project spend plans and forecasts.
• Participate in regular project reviews to validate costs to complete, forecast-at-completion, revenue, profitability, and other key financial metrics.
• Challenge project financial assumptions and identify potential risks, opportunities, and areas requiring corrective action.
• Assess financial risks and opportunities and support the ongoing maintenance of project risk and action plans.
• Review invoices, purchase orders, receipts, and other financial documentation for accuracy and completeness.
• Analyze project cost information and identify opportunities for improved financial performance and cost control.
• Prepare project financial reports, including profitability, cash flow, forecasting, and other management reporting.
• Provide regular financial updates and insights to Project Managers and senior leadership.
• Maintain complete and organized project financial records throughout the project lifecycle and through closeout.
• Support project and contract closeout activities.
• Ensure financial transactions and documentation comply with contractual, organizational, and applicable regulatory requirements.
• Support external audits, year-end activities, and periodic financial reporting, including preparation of supporting schedules and working papers.
• Collaborate with legal, compliance, and operational teams where contractual or financial issues require resolution.
• Identify opportunities to improve financial processes, controls, and reporting.
• Respond to customer and internal stakeholder requests related to project financial matters.
• Perform other duties and financial analysis as assigned.

About You

• Post-secondary education in Accounting, Finance, or a related discipline; CPA enrollment or progress toward a professional designation is an asset.
• 5+ years of relevant accounting experience, ideally within a project-based environment.
• Experience within construction, engineering, consulting, infrastructure, or another project-driven industry is an asset.
• Experience with project accounting and financial management, including budgeting, forecasting, billing, cost analysis, and month-end activities.
• Strong ability to analyze financial data and translate findings into actionable insights.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office.
• Experience with project accounting or ERP systems is an asset.
• Ability to work closely with operational and project teams in a hands-on environment.
• Strong attention to detail and a highly organized, methodical approach.
• Excellent written, verbal, and presentation skills.
• Ability to manage competing priorities and meet deadlines in a dynamic environment.
• Willingness to travel to assigned project locations as required.

Salary Range

$80,000 - $100,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #306826

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.